No Setup Fees•No Prepayment•24/7 Operators • Personal Support•Concierge
Any size call
As you can imagine during the Covid pandemic, we have been setting-up many customers with work from home scenarios for large and small work groups, and establishing online classrooms for school districts and colleges. This is in addition to large-scale investor relations calls to small board-of-directors meetings, and everything in between.
Conduct an Operator Assisted Audio Call from 10 to 12,000 (or more) Attendees
Domestic or International
Our operators will connect your participants for you or they can dial-in directly.
If you have international participants, you'll receive 120 country dial-in access numbers.
No matter where your attendees are located geographically, they can join your call.
We will deliver a planned, professional and perfectly executed event operator assisted call per your specifications.
White Glove • Concierge Our event specialists are available 24/7 to set-up your operator-assisted audio conference call and work with your requirements.
We work with you and accomplish your goals including specifics of how you wish the call to take place.
Rest assured we are here for you before, during and after the call.
Everything can be customized to your requirements
Our team of live operators actively monitor and manage your call behind the scenes.
The lead operator will be involved at all times, welcoming participants, introducing speakers, and managing other aspects of the call such as muting and unmuting speakers' lines, polling, and Q&A sessions. White-Glove Conference Calls with Human Operators
Let our experts professionally manage your important conference call.
Please give us some brief information on the quote form so when we call you, we'll already have a heads up as to what you require.
Whether you need to schedule investor relations conference calls, court or legal event or video web cast - we will help you sift through the latest technologies and features so that you will have a very successful outcome to your event call.
Attention is paid to every detail. If this is your first call, we can assist by making suggestions as to what has worked well for similar calls like the one you are planning.
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Operator Assisted Audio Conferencing Service
Whether your audience numbers in the tens, hundreds, or thousands, our operators manage the details so you can focus on your message.
In like manner, hosting a large global event conference call with a large number of participants requires a purpose-built audio conferencing solution. Our operator conference call service includes features with underlying technology that effectively gathers a massive global audience into an audio conference regardless of attendee location.
Equally important, our service includes live operators who actively monitor and manage the call for you.
Event Conference Call | What to Expect
This type of audio conference can be broken down into three stages: Pre-event, event, and post event.
Here's what occurs at each stage
Pre-event Large audio conferences require a pre-event planning to ensure your event is flawless. One of our project managers works with you to plan the audio meeting, select the desired features (such as event registration, polling, pod casting, recordings, and transcripts) select call-in numbers (local access or toll-free), and send invitations.
Event During the event, live operators will take care of the audio conference call details such as dialing and greeting participants, muting lines, polling participants, managing the question queue, facilitating a questions and answers session, perform dial-outs, and more. Depending on the size of your audio conference and the features you have requested, you may have several operators serving in different roles. For example, an operator may be dedicated to assisting you with communications, troubleshooting, patronizing questions, and so forth.
Post-event Our job doesn't end with the end of the audio conference. Once the call ends, we execute various post-event tasks such as generating attendance reports, sending audio recordings, transcribing the audio, translating the audio, inviting absentee participants to listen to a digital recording, or sending you an encrypted CD containing the audio and transcripts. These tasks depend on the features ordered during the planning stage.
How to Conduct Operator Assisted Calls Conference calls can range from simple meetings with a handful of participants to huge events with thousands of attendees dialing in from around the globe. While the tasks for attendees are the same - dial a phone number, enter a PIN, and participate, as a conference call organizer, hosting a conference call event requires different technology, planning, and extra hands to help.
Here's what you need to know about hosting a large conference call event
Audio Conferencing for Large Event Conference Calls
First and foremost, you'll need to be able to accommodate a large volume of attendees. Most standard business conferencing plans are set up for smaller audio conferences, not mega events. Our operator conference calling service can accommodate up to 12,000 attendees, and it includes live operators committed to making your large conference call event a success. Plan Your Audio Conference
There's a lot to consider when planning large conference calls and we will assist you with any of these issues.
For example, is your event intended for a local or international audience?
Do you want to offer toll free access numbers?
Are any attendees located in countries where access is limited?
Will your conference be audio only or do you plan on including web-based elements to it?
In addition to technical planning, you’ll need to create an agenda for your event and share that with the other speakers as well as with the person who will be helping you to manage the conference call.
Included in Our Event Conference Call Service You will have a dedicated person to actively manage the call, helping to keep it running on track and on time. If a call is very large, you may need a second person, if not a team, to field questions from attendees and help with various tasks such as greeting attendees, dialing out to international attendees, muting noisy invitee lines, and so forth.
Decide if you will have an open discussion or Q&A session as part of your conference call. Our operators can help organize your attendees’ questions so that duplicates are avoided or similar questions grouped together. For example, throughout the conference call, attendees can submit their questions via a chat box or a separate line. The operator could then prepare a list of questions for you to answer at the end of the conference call without having to open the lines and take questions in random order.
These are but a few of the many considerations that go into a large event conference call. Let us help you. Our operator conference calls are expertly run on modern conference bridges capable of accommodating up to 12,000 attendees.
• Pre and Post call planning and recap is provided free • No ancillary fees • Our customers enjoy the clearest audio lines available • You can expect impeccable expert event execution
Using Operator Assisted Audio Calls for Business & Beyond
Investor Conference Calls
Investor conference calls can be stressful, but they don't have to be. Our event solutions make managing and executing professional investor calls easy.
Human Resources Conferencing
Human Resources conferencing tools help simplify the onboarding experience and eliminate a lot of paperwork too. Operator assisted conferencing enables you to meet with any number of new hires at one time or record your onboarding for on demand playback.
Legal Conferencing Services
Our Operator Assisted Conferencing offers the highest quality legal conferencing service for important client meetings. The largest law firms trust us for superior legal conferencing.
Most of the time, students are only away from the classroom for a few days at most. The coronavirus outbreak has many schools unsure of when they will open up schools again. During this time, it's important that teachers can continue their lessons as planned and transition to an online classroom. We recommend using online collaboration tools. We are here to help.
Host a Conference Call Meeting Geography is no longer a challenge. Regardless of where your team and business associates are located, you can conduct a conference call easily. With over 150 access points worldwide plus operator dial-out, you can collaborate with anyone, anywhere.
Operator Assisted Conference Calls Touch Many Industries Whether your company serves Real Estate, Renting, Leasing, State and Local Government, Finance and Insurance, Health and Social Care, Durable Manufacturing, Retail Trade, Wholesale Trade or Nondurable Manufacturing sectors or another category of commercial business, global enterprises that require group collaboration can easily connect at any time 24/7.
Speak to an Operator Assisted Call specialist to discuss your requirements.
Operators assemble the call for you and add invitees as required. The result is high-quality participant experience optimized for productivity and convenience.
Frequently Asked Questions
How to host operator assisted calls with international attendees
How to accommodate a variety of devices
Our solutions work across multiple devices, including mobile phones globally.
How to retrieve information about who attended the call
Operators greet every caller and ask any questions that you specify. Any data that you need about your attendee can be gathered upon call entry.
How to track attendence of the event conference
Receive post-conference reporting and analytics and any of these items: generate attendance reports, send audio recordings, transcribing the audio, translate the audio, invite absentee participants to listen to a digital recording.
"It's been great! I've used other conferencing services, none really worked very well. It is important I have reliable operators that know what they're doing especially managing important board meeting calls. Now that I use Aitelephone, no more stress problem solved."
Robert E. - San Francisco, CA