How to Host On-Demand Conference Calls
Many telephone conference calling services require scheduling the conference in advance, but it’s often
necessary to communicate with a group on a moments notice. Fortunately, our reservation-less telephone
conferencing plans allow you to hold conference calls on demand. Below are a few tips for gathering your
attendees and holding a group audio call.
This type of phone conference is known as an ad hoc conference call. It is made for a specific purpose,
but without advanced planning. For example, if a natural disaster is threatening to disrupt your business,
you may need to hold an ad hoc conference call to discuss the logistics of securing your business,
evacuating employees, or managing supply chain disruptions. It’s not something you planned for, and
you might no even have a conference calling service provider.
and begin using, even on short notice - and there’s no long-term commitment required. All the bells and
whistles you’ve come to expect from professional teleconferencing are included, and the call quality is
exceptional. Our rates are among the lowest you will find.
To get started, choose and activate a plan if you haven’t already. The countries of your participants will
guide you in choosing the most appropriate plan. You will be given access numbers and a conference
PIN that you can share with the people who will be joining your conference call. Local, toll free, and
international access numbers are available for countries around the world, making it easy for your
international participants to call in.
Because this is a last minute conference call, you’ll need to get the word out to the people you’d like to
include on the call, letting them know that you’ve initiated a conference call.
There are several approaches:
● Send an email
● Send a text message
● Call participants directly
● Use the included Outlook Plugin
Our moderator dial-out feature allows you to call individuals and patch them into your conference call. This
works great for on demand conference calls, but can become time-consuming and tedious if you have
more than a few attendees to call. Our live operators can take this task on for you upon request. If you
must hold a larger conference call with dozens of attendees, our live event conferencing is a better
As your call gets underway, you may find it necessary to bring in a few more participants. Again, you
could use the moderator dial-out option to patch them in or request operator assistance. As a free option,
you can also use the included Connect App to join the call without dialing any access numbers. Use your
smartphone, PC or MAC.
The most challenging part of holding a conference call on short notice is getting the word out to potential
attendees. Using a blend of email including the option to use an Outlook plugin, text messages, dial-out,
and operator assistance are available 24/7, but once your attendees receive word, joining the call is easy.
If you're anticipating needing to hold planned or unplanned conference calls, it makes sense to sign up for
it, and you pay only for the time you use. You can get your account activated now.