How to Use Web Conferences as Part of Your Employee Onboarding Process
Web Conference and how new hires can learn about your company, its culture, its policies, and processes, which is why onboarding is such a crucial part of the relationship. What if you could help ease those first day jitters with pre-employment web conferences?
By incorporating web conferencing into your onboarding process, you can do just that.
Use the tips below to get started.
Start by scheduling a short web conference a few days before the new hire’s first day. With our web conferencing solution, your new hires can participate from home or some other remote location using a simple web browser and an Internet connection. During this conference you can:
• Give your new hires a warm welcome. They’ve already received and accepted your formal offer of employment and may have a few questions that have popped up since the last interview. For example, now that they’re getting ready to come work for you, they may want to know more about the dress code or whom they should check in with on the first day of work.
• Introduce them to their immediate supervisor or a few colleagues. Arrange to have a few key people join you in the web conference or visit you in your office while you’re interacting with new hires. This doesn’t need to be a long conversation, but rather an informal introduction so that your new employees will more comfortable. Instead of an office full of strangers, they’ll encounter the friendly faces of people they’ve previously met.
• Share documents. There’s no reason why your new hires can’t start filling out tax forms or reviewing your health insurance options beforehand. Some will be anxious to get started on that, so consider sharing those documents during your web conference.
• Establish a culture of communication. If web conferencing is an important part of your organizational culture, onboarding your new hires via this method is a great way to introduce them to the concept.
A note of caution: It’s easy to go overboard. To ensure that this initial web conference doesn’t overwhelm your new hires, keep it short and focused. Ten to fifteen minutes should be more than enough time to answer questions, share a few documents, and introduce a few colleagues.
While you’re at it, let your new hires know that appearing on camera is optional so that they don’t feel pressured to dress up in order to participate.
Many businesses use web conferencing as part of the recruitment process. Keep the momentum going by adding it to your onboarding process.