International Event Planning with Global Conference Calls and Virtual Phone Numbers

Let’s say that you will be planning upcoming trade shows taking place in Toronto, Canada; New York, New York; and Berlin, Germany.

Tasked with organizing an international event such as a conference or trade show? If so, you’ll likely need to coordinate with speakers, exhibitors, sponsors, and participants from around the world.

While project and task management tools will help you keep track of everything that needs to be done, you’ll need a reliable, convenient, and affordable communications method for making dozens of international and group calls.

Consider signing up for a pay-as-you-go international conferencing plan and getting international virtual phone numbers. Here’s how each can help you organize your next event.

Using Global Conference Calls for Event Planning

Let’s say that you will be planning upcoming trade shows taking place in Toronto, Canada; New York, New York; and Berlin, Germany. For each venue, you’ll need to hold conference calls with caterers, facilities managers, stage managers, public relations professionals, and other people both locally and within your own home country.

Holding a traditional conference call proves difficult because many participants can’t dial your country’s toll free number and may balk at dialing direct due to concerns about the potential cost.

By using a pay-as-you-go global conferencing plan, you can hold international group calls as needed as well as issue local phone numbers for Toronto, New York City, and Berlin.

Everyone dials a local number, yet they’re connected to your global conference call. It’s that easy, and by using a pay-as-you-go global conferencing plan for your event planning calls, you pay only for the minutes you use. Once you no longer have a need for international conference calls, you can stop using the service with no worries about monthly fees or early termination penalties.

Using Virtual Phone Numbers for Event Planning

Many of your calls will be one-to-one, making it smart to also get virtual phone numbers for your contacts to call you. In this example, you could get a virtual phone number for Toronto, Canada; another virtual number for New York City; and another one for Berlin, Germany.

  • Create a convenient method for your contacts to reach you — Use these numbers to interact with local vendors, facilities managers, speakers, sponsors, exhibitors, PR personnel, and others involved in planning or participating in your event.
  • Give prospective attendees a local number to call — Publish virtual phone numbers on your website and other marketing materials to give your international attendees a local means of contacting you, the event organizer. While you may be physically located in another country, participants from Canada, USA, and Germany will be able to call you using a local virtual number for the country they are in.
  • Use your virtual numbers to make low-cost international calls — Since you can change the ring to number of a virtual phone number to any phone, you could use your virtual phone number to make cheap international long distance phone calls. For example, while in Germany, you could change the ring to number of your Germany virtual number to your office in Singapore. Instead of risking your hotel’s service, simply dial a local number and take advantage of the low per minute rates from your international virtual phone number service.

These are but a few use cases for both global conference calls and virtual numbers.

We’d love to hear how you’ve put these services to work for you.

 

Establishing a Local Presence with a Uruguay Virtual Number

View from Artigas Hill in MInas, Lavalleja, UruguayWith roughly 3.3 million people as of 2013 estimates and consistently gaining attention as one of the world’s fastest developing nations, establishing a local presence in Uruguay could be a smart move. One of the best ways to tap into this market is with a Uruguay virtual number.

Why Set Up a Uruguay Virtual Number?
Uruguay is a representative democratic republic with a freely elected president – and a growing, free market economy. Its economy has an export-heavy agricultural sector with soybeans, horse meat, greasy wool, and beeswax among its main exports.

The Port of Montevideo handles well over 1 million containers each year, and Uruguay has the one of the most developed telecommunications systems in Latin America.

Setting up a Uruguay virtual number allows your business to appear as if it is operating inside of Uruguay. It’s a low-cost way to get started in the Uruguay marketplace.

For example, if you offer import/export consulting services to the agriculture industry, having a local Uruguay virtual phone number would allow your clients in Uruguay to call you directly using a phone number that makes it appear as though your office is just down the street. Your clients may feel more comfortable working with someone with a local presence – and they’ll appreciate being able to dial a local or toll free phone number.

How Your Uruguay Virtual Number Works
When you get a local or toll free Uruguay virtual phone number, you are getting what’s known as a remote call forward number. The number itself is local to Uruguay so callers do not need to be concerned about international calling costs. The Uruguay virtual number, however, rings to the phone line of your choice – and your “ring to” phone can be located virtually anywhere in the world.

For example, you could set up your Uruguay virtual number to ring to:

  • An office phone in New York
  • A call center in Madrid
  • A mobile phone in Tel Aviv

The options are practically unlimited! In fact, you can change the ring to number as your needs change or even program a different destination based on the time of day it is in Uruguay.

Virtual Uruguay phone numbers come with a variety of features and options such as auto attendant, time of day forwarding, local ringtones, rollover minutes, and more. You can even set up an optional call recording feature where all of your calls from your Uruguay virtual number are automatically recorded.

If you’ve been considering a move into the Uruguay market, getting a virtual number is an excellent way to establish a local presence and begin communicating with callers in the country. Ordering a Uruguay virtual number is easy and affordable. Select your new Uruguay virtual phone number now.

What do you think?

We’d love to hear about your experiences. How have you used virtual phone numbers in Uruguay or other nations?

View worldwide database of Virtual Numbers here

International Conferencing and Communication Tools for African Startups

It’s an exciting time to be an African entrepreneur. Extend your reach with international conference calling, mobile international conferencing solutions, and international virtual numbers

Africa is a hotbed for entrepreneurs right now. Last year, Tony Elumelu, an economist, philanthropist, and advocate for entrepreneurship, declared 2015 the year of the African entrepreneur. In a recent commencement address, Elumelu said, “All they need is a business idea and the commitment to succeed.” That’s the simplified version, but the climate is ripe throughout Africa for startups and entrepreneurs to succeed.

While ideas and commitment are essential ingredients, mobile technology has played a prominent role in facilitating entrepreneurship in Africa — and it will continue to do so now and in the future. Below are some of the most important international conferencing and communication tools for African entrepreneurs and startups:

International Conference Calls

Africa is a complex continent with 54 member states of the United Nations from Algeria to Zimbabwe. While many African entrepreneurs may start local businesses, others may interact with customers, business partners, mentors, and suppliers throughout the continent — or around the world for that matter. International conference calls in Africa allow participants to connect to a group phone call by dialing either a local or toll free number specific to the country that they are in.

For example, an African entrepreneur in Ghana could host an international conference call with participants located in Nigeria, Guinea, and Liberia. Instead of requiring each to dial a Ghana phone number, the entrepreneur would issue local or toll free phone numbers for Nigeria, Guinea, and Liberia — making it easy and affordable for all participants to call. If that same international conference call has participants located in the United States, Spain, China, and elsewhere around the globe, the host of the call could issue additional local or toll free numbers specific to those countries.

Mobile International Conferencing

As important and convenient as international conference calls are to African entrepreneurs, mobile international conferencing tools are even more important.

Last year, according to StatCounter, mobile Internet usage soared by 67 percent around the world with mobile usage having overtaken desktop usage Saudi Arabia and South Africa. Mobile Internet usage in Africa is certainly helping to fuel entrepreneurship throughout the continent.

For entrepreneurs hosting conference calls, it’s more likely than not that their go-to device is a smartphone rather than a desktop. Thus, international conferencing services catering to this market need to make it easy to schedule, coordinate, and manage international conference calls via mobile apps and mobile-friendly sites.

International Virtual Numbers

Finally, African entrepreneurs can benefit from international virtual phone numbers. While an entrepreneur may be physically operating from Ghana, for instance, he or she could also set up local phone numbers in other countries throughout Africa. Callers from Nigeria would dial a Nigerian phone number, but the call would be forwarded to the Ghana business.

International virtual numbers can be used for convenience — to make it easier for international callers to reach your business — or to create a local presence in locations outside the country.

It’s an exciting time to be an African entrepreneur. Extend your reach with international conference calling, mobile international conferencing solutions, and international virtual numbers — each of which can save you money as well as give you access to superior telecommunications networks than may be available to you locally.

How have you been using international conferencing or virtual phone numbers in Africa?

Share your ideas in the comments section below.

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Global Virtual Numbers

Global Conferencing

Sources:

http://allafrica.com/stories/201505121744.html

http://answersafrica.com/how-many-countries-are-in-africa.html

http://gs.statcounter.com/press/mobile-internet-usage-soars-by-67-perc

The Ultimate in Phone Portability – a Virtual Phone Number

Ensure your callers can reach you regardless of where you are or which physical phone you currently have access to.

Not too long ago, moving to a new home or office location meant abandoning your old phone number and getting a new one. Not only was getting a new phone number a hassle for you, it was also a hassle for all of your contacts who needed to change their records and automatic dialers. Businesses could convert their old main numbers to call forwarding numbers but tended to phase those out over time.

For residential users, VoIP and telephone number portability eventually arrived, opening the doors to taking your old phone number with you. Those options still exist, but a new option has emerged offering the ultimate in phone portability: the virtual phone.

Why Order a Virtual Phone?

A virtual phone is one that essentially resides in the so-called cloud. When you order a virtual phone, you are issued a phone number which you can then assign to ring to any other phone number in existence. Because you can change your virtual phone’s ring to number at will, you can take your virtual phone with you wherever you go. The possibilities are unlimited.

For example, you could use your virtual phone to:

  • Route calls to your mobile phone
  • Route calls to your home’s landline
  • Route calls to a hotel room phone when traveling
  • Route calls to your main office
  • Route calls to a back office line
  • Route calls to a temporary workspace phone
  • Route calls to a colleague’s phone
  • Make cheap international long distance calls by changing the ring to number
  • Route calls to a disposable cell phone when visiting another country
  • Use the virtual phone number’s calling features to create a virtual PBX system
  • Ensure your callers can reach you regardless of where you are or which physical phone you currently have access to

Where to Get a Virtual Phone

Due to its virtual nature, you’re not buying a physical phone per se but rather a call divert service that routes incoming calls to a designated phone number. aitelephone.com offers an affordable virtual phone service suitable for domestic and international call forwarding. Simply select an international virtual number that makes the most sense for you and sign up for a pay-as-you-go virtual phone plan.

Once established and configured, give your new virtual phone number to your contacts and let them know that they can use this number to reach you no matter where you may be. From there, you can use the online account management tool to change your ring to number as needed and change any personal preferences you wish.

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3 International Call Forwarding Tips for Budget Conscious Businesses

For example, if your main office is located in Barcelona, Spain and you will be spending a week in Beijing, China, you could order an international call forwarding number local to Beijing and configure its ring to number to ring to your office in Barcelona.

3 International Call Forwarding Tips for Budget Conscious BusinessesWhether you’re an entrepreneur on a budget or an executive tasked with reigning in costs, international call forwarding can play a role in your business plans.

Global call forwarding numbers are readily available for hundreds of countries around the world, and you can use them in a variety of cost-effective ways.

Here are three tips for using  international call forwarding to trim costs and stay in touch.

1. Creating an international presence around the globe. Whether your main office is located in Europe, North America, South America, Asia, Australia, or Africa, you can help customers and business partners connect with you by ordering local toll free phone numbers for the countries of your choice and then forwarding those calls to your main office. These international call forwarding numbers give your business the appearance of having a local office; however, you do not need to operate a physical office. Instead, your staff answers the phone at your main office or at a call center located elsewhere. Time-of-day routing, local ringtones, and other features can be used to enhance the experience.

2. Making low-cost international phone calls while traveling. In addition to using international call forwarding numbers to route global calls to a central location, many business professionals order personal call forwarding numbers to use to make low-cost international phone calls while traveling. For example, if your main office is located in Barcelona, Spain and you will be spending a week in Beijing, China, you could order an international call forwarding number local to Beijing and configure its ring to number to ring to your office in Barcelona. Whenever you need to reach your office while in Beijing, you’d simply dial a local number (thus avoiding high international long distance costs and hotel surcharges) and be billed according to the rates offered by your international call forwarding service provider.

3. Remaining available while traveling. Unless you have a pricey global satellite phone, traveling from one country to the next usually means that your mobile phone may or may not work due to cellular network differences. Even if your mobile phone does work in a foreign country, international roaming charges may make communications cost-prohibitive.

While you could let everyone know your hotel phone numbers, this is an impractical solution that requires a great deal of coordination. Plus, you won’t be at your hotel room the entire time. A better option is to order an international call forwarding number in advance, give that number to anyone who will need to call you while you’re gone, and then set it up to ring to voicemail temporarily. Once you arrive at your destination, purchase a no-contract cell phone and then re-configure your international call forwarding number so that it rings to your new cell phone. Repeat as needed as you travel from one country to the next.

International call forwarding is a low-cost solution to several business challenges. Whether you need a temporary phone number in a foreign country or want to build an international presence for your business, affordable global call forwarding plans are available on a month-to-month basis with no long term contracts or early termination penalties.

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What You May Not Know About International Call Forwarding

For example, if the person who usually handles all incoming calls from Italy calls in sick, you could change the ring to number for your Italian call forwarding number to ring to another qualified, Italian-speaking person in your company.

What You May Not Know About International Call ForwardingThink that all there is to using an international call forwarding number is getting the number and then setting its “ring to” number? Think again. Yes, setting up an international call forwarding number can be as simple as that.

However, to squeeze the most value out of your global phone number, you may want to learn more about international call forwarding and the numerous features available to you.

Make an Impact with International Call Forwarding

Getting a global call forwarding number could immediately transform your local business into one with international appeal. For example, if you’ve recently begun selling products in Brazil, listing a toll free Brazilian number on your product packaging would reassure consumers that your business is readily accessible. In contrast, listing a number for a company located in North America, Europe, or Asia may cause Brazilian consumers to reconsider their purchase.

Sound Local with Local Ring Tones

Did you know that the sound of a ringing telephone varies from region to region? A caller may hear a different ring tone when dialing London than when calling Hong Kong. For those who frequently call specific countries, a mismatch between ring tones could be jarring. Avoid confusing callers by using local ring tones whenever possible.

Handle Global Phone Calls Night and Day with an Auto Attendant

One of the biggest potential problems with issuing an international call forwarding number and answering it on the other side of the world has to do with time zone differences. Fortunately, this problem can be handled by an auto attendant. For example, you can set up your global call forwarding number so that it rings to different phone numbers (such as various call centers located around the world) based on the time of day a call comes in. You could also roll calls to voicemail at a specific time.

Create a Virtual PBX with an International Call Forwarding Number

You can take call routing even further by configuring your international call forwarding number so that it serves as a virtual PBX system. For example, you could set up your call forwarding number to greet callers with a recorded greeting. From there, the auto attendant could instruct callers to push specific buttons on their keypads in order to: speak with a customer service representative, reach technical support, get directions to your office, leave a message, or anything else.

Never Miss a Call with Simultaneous Ringing

What happens if ten people call your international call forwarding number at the same time? One option is to set up simultaneous call forwarding to multiple phone numbers at the same time.

Eliminate Your Fax Machine

Tired of paying for an extra phone line for a fax machine that rarely gets used? Your global call forwarding number can accept faxes. Any incoming fax will be converted to a PDF or image document and then emailed to the email address of your choice.

Month-to-Month International Call Forwarding

International call forwarding numbers can be ordered and used on a month-to-month basis with no long term contracts. If you need a temporary or long-term call forwarding solution, these plans provide fantastic features, low rates, and the flexibility your business needs.

Change Your Ring To Number On the Fly

It’s possible to change your ring to number quickly and easily, and as often as you’d like. For example, if the person who usually handles all incoming calls from Italy calls in sick, you could change the ring to number for your Italian call forwarding number to ring to another qualified, Italian-speaking person in your company.

These are but a few of the many ways you can use international call forwarding numbers. Don’t just “set it and forget it,” take advantage of your global call forwarding plan’s advanced features.

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