International Conference Call Invite
Conference calls have become fairly routine business processes. They’re commonly used among small teams, management, sales professionals, healthcare providers, legal teams, design teams, consultants and their clients, and many others on a regular basis. Hosting or joining a typical conference call is fairly straightforward; However, if you have participants from outside of your country, you may run into some issues. Learn what to expect and how to work around these potential obstacles.
Conference Call Access
With a typical conference call, each participant dials a local or toll-free number and enters a PIN to join the conference. This works great for attendees in your own country but for those outside of your country, it’s a problem. Your country’s 800 number won’t connect callers from outside of its designated region! This means that attendees from other countries will likely need to dial the conference’s direct phone number — and incur potentially expensive toll charges.
Fortunately, our international conferencing plans exist, offering country-specific access numbers with low per minute rates. For example, if your main office is in New York, but you have participants from Italy joining a conference call, rather than expecting them to incur international long distance charges, you could host an international conference call and give them a toll-free access number for Italy. Simply send them an international conference call invite.
Conference Call Timing for International Conference Call Invite
International conference calls have another potential issue to work around: timing the call. Time zone differences make scheduling business calls challenging, though certainly not impossible. For example, if the attendee is in Milan, Italy, and you’re in New York, could schedule the conference call at 8:00 am your time, which would be 2:00 pm in Milan.
Before sending the international conference call invite
The first thing you’ll need is an international conferencing plan. Since our plan has no startup costs, no monthly fees, no prepayment requirements, and no contracts, you can use it without getting into a long-term commitment or be incurring ongoing costs. Infrequent use is fine, and since our rates are so competitive, those with high usage requirements can benefit too.
Once signed up, inviting attendees is a simple matter of sharing the international conference call invite including call’s details with your attendees. Upon activation, you will immediately receive passcodes and international access numbers. You don’t even need to preschedule the call because our service is reservationless.
When inviting participants, let them know the following:
- Call time and date, making it clear that callers should adjust the time for their time zones. If you have attendees from around the world, you may want to use GMT time and provide a link to a world time zone converter.
- What number to dial to join the conference. Simply copy and paste the appropriate access numbers for the countries involved or send the entire list of access numbers if your audience spans the entire globe.
- The conference call’s PIN/passcode. After dialing the access number, all callers will need to enter the conference PIN/passcode.
At the scheduled time, all attendees dial their country’s specific access number, enter the PIN, and are connected into a group audio call.