Automate International Conference Call Dialing | How and Why

UBlast UserAutomate International Conference Call Dialing

It’s not unusual to collaborate in international conference calls with the same participants on a regular basis. While it’s easy enough for everyone to join your global calls at the appointed time, some may forget. Likewise, if a crisis comes up, you may want to hold a global conference call on demand. Whether you’re part of a small virtual team or a large organization, using an automated dialing system to bring everyone together into the call is a convenient option.

Our international conferencing plans include a unique feature that lets you do just that. It’s called UBlast, and it’s a free feature of our Legacy plan (though you must activate the feature). Here’s what you need to know.

Activate the free UBlast feature. Call our customer service center and we’ll be happy to arrange Automate International Conference Call Dialing up for you.  View details about UBlast here.

Set up your dial-out list. In order to dial your contacts, the system needs to know their names and their phone numbers. You can enter up to 50 contacts and numbers to your dial-out list. Your list can contain both domestic and international contact numbers. Thus, if you need to host an international conference call with participants in USA, Canada, Thailand, United Kingdom, and Brazil, you can quickly initiate the audio conference with your dial-out list. The system will dial and join everyone on your behalf.

Learn the commands. This feature is easy to use. You’ll first dial your access number as usual and enter your passcode. Next, enter *92. That’s it! The system will dial out to everyone in your list and join them into your international conference call.

Why Automate International Conference Call Dialing?

There’s no right or wrong way to host an international conference call. However, there are times when it’s helpful to automate the process such as:

Group collaboration calls — You’ve likely encountered your fair share of meetings and conference calls where participants arrive late or forget about the event altogether. By using the automatic dial-out feature, you can ensure that everyone’s phone rings at the appointed time. This eliminates the problem of latecomers and absentee participants.

On-demand group calls — On-demand conference calls can be challenging in that you need a way to let participants know that you are having a conference call. You could send a group email, but you’re relying on your participants to get the email right away and then take action on it by joining your call. What if they don’t check their email messages in real time?

You could call everyone and let them know you’re having a conference call in 5 minutes, but that’s time-consuming and tedious. Starting the conference and auto-dialing participants is faster and easier.

If you want another convenient dialing option for your international conference calls, contact us today to activate this unique feature.

Conference Calling Services

Best Rates for International Conference Calls regardless of Attendee Location

Using the dial-out feature also can reduce the cost of your call, you’ll also have fewer absentees and be able to call participants on demand without waiting for them to dial-in.

Best Rates for International Conference CallsWant to reduce the cost of your international conference calls? If your international conference call service provider charges you per participant per minute, the best way to reduce your costs is to use the lower dial-out rates.

Why use the dial-out feature on a Global Conference Call?

There are two basic ways to connect international participants to a global conference call:

Let the participants dial in or use the leader dial out feature. International conference call services that support dial-out tend to charge lower per minute rates for dial-out calls than for toll-free inbound calls from international countries.

For example, if a caller dials in from a high cost country with rates of 50 cents per minute, a ten minute call for that participant would cost $5.00. However, if rates for dial out were just 10 cents per minute, that same call would cost just 50 cents. The savings could be dramatic, especially if you have multiple callers from high cost countries.

The same is true of callers using mobile phones in some countries. Rates for mobile access could be significantly higher than expected. In many countries, mobile phones are more widely used than landlines as well.

Pay attention to the various per minute and mobile rates listed for the countries your participants will be calling from and consider using the free dial-out option. This simple step could reduce the cost of your global conference call dramatically.

In addition, some countries do not have toll free access numbers. If this is the case, your participants will either have to dial an international phone number to reach the teleconference — and they will be stuck with the international long distance charges associated with doing so. Using the dial-out feature solves this problem. The system enables the chairperson to dial their international phone number through the conferencing bridge.

Moderator Dial-Out

If you have a single participant in a high cost country, you could use the moderator dial-out feature to call that person directly at the time of the call or add a participant at any time during the call.

Using the dial-out feature also can reduce the cost of your call, you’ll also have fewer absentees and be able to call participants on demand without waiting for them to dial-in.

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