Setting Up Global Conference Calls to Accommodate Attendees from Turks and Caicos

Record the call. It’s often helpful to have a recording of the conference call.

Turks and Caicos IslandsIf you need to host a global conference call with attendees located in the Turks and Caicos Islands, you’ll need a convenient means of accommodating these individuals. Why? International calling costs are high from the Turks and Caicos Islands.

No matter where in the world you may be, it’s likely that your global conference call will cause a burden to your participants in Turks and Caicos. The answer is to provide these participants with a toll free number that allows them to locally join the call.

How a Turks and Caicos Global Conference Call Works
Using our global conference calling plan, a Turks and Caicos teleconference works rather simply:

You’ll start by setting up your international conference call.
Next, invite attendees from around the world and provide them with access numbers unique to their countries.
Invite your Turks and Caicos participants, again, providing them with an access number for the conference that’s specific to the islands.

Note that you have two choices when setting your Turks and Caicos conference call:

1. Toll free access
2. Optional dial out

Toll free access is just that. Your participants will dial a toll free number and be joined in your global group call. Optional dial out is a feature where you initiate the call, dialing the participants’ phone numbers at the time of the call and connecting them in.

Dial out feature reduces your per minute calling costs by about five cents per minute. Depending on how many participants from Turks and Caicos Islands you have, it may make sense to set up the dial out feature.

Tips for Setting Up a Successful International Conference Call

Before you host your first international conference call with Turks and Caicos Islands participants, use the tips below:

Schedule a convenient time for your participants. Time differences often mean compromise. If possible, try to schedule your call so that the majority of your participants can join the call during local business hours.

If that’s not possible, expand the time slots slightly so that, hopefully, you can avoid having participants dial into your call in the middle of the night.

Record the call. It’s often helpful to have a recording of the conference call. Whether you record it for your own purposes or for sharing with participants after the fact, our service makes it easy to record the call into MP3 format. Once recorded, you can later email it to participants, have it transcribed, or even package it as part of your training program (depending on the nature of the call).

Use a service provider focused on quality. Our global conference calling plans are known for their HD audio quality. We use a PSTN fiber network, not VoIP.

Following a prepared agenda, and stay on track. No one wants to spend hours and hours on a rambling conference call. Prepare the meeting with an agenda, and keep it moving along.

Speak in a normal speaking voice. There’s no need to shout when participating in a global conference call, especially if you use a high quality conference calling plan.

Whether you’re exporting goods to Turks and Caicos or have business partners located in the islands, our pay-as-you-go international conferencing plan is an excellent fit.

Have you hosted conference calls with attendees in Turks and Caicos?

Share your stories with us on Facebook.

Initiating Global Conference Calls in Chile

There is no scheduling required to host your Chile conference call.

Santiago City Center SkyscraperOne of the challenges of doing international business involves holding global conference calls with a diverse mix of participants or when traveling abroad.

If you need to initiate a global conference call in Chile, for example, you may have participants in other countries who are unwilling to dial an international access number to join your conference.

The workaround — which is also an excellent solution for hosting global conference calls around the world — is to use a service provider that provides toll free or local access numbers for the countries in which your participants are located.

How to Initiate Global Conference Calls in Chile
Once you’ve signed up for your Chile conference calling plan, you’re ready to host your first conference call. You can chair the conference on the fly.

Once you’ve scheduled the call with your attendees, you’ll need to let your participants know how to join it. Assuming you’re located in Chile, you and your participants in Chile will dial either a toll free Chile access number or a local access number for Santiago (this depends on the choices you’ve made in setting up your conference call).

For participants located in other countries, decide whether to provide toll free or local access numbers. In most cases, you’ll pay less per minute for local numbers. In others, the difference between toll free and local access numbers is minimal. Make sure to look up the rates for the countries involved to determine which option makes the most sense for you and your participants.

Invite your participants. Send an email to all participants notifying them of the conference call’s details including time (preferably in local time or Greenwich Mean Time to minimize confusion about the call’s time and date) and access numbers for their countries.

What You Need to Know About Holding Global Conference Calls in Chile
Holding global conference calls in Chile isn’t overly difficult if you choose a robust international conferencing solution. Our pay-as-you-go global conferencing plans are ideal for international business professionals who want competitive pricing and the ultimate in flexibility. Whether you use the service on a daily basis or just once per year, you’ll pay only for the minutes you use.

It’s important to note that global conferencing providers are not created equally. Some have activation fees, long-term contracts, monthly fees, minimum usage requirements, hefty per minute rates, and quality issues.

In contrast, our global conferencing plans are known for:

• Superb audio quality (we use PSTN networks, not VoIP)
• Competitive per minute rates for countries around the world with even cheaper dial-out options available
• 24/7 operator assistance
• Contract-free, pay-as-you-go plans
• No minimum usage requirements
• No monthly fees
• Premium features (such as MP3 recordings) included at no extra cost

Sign up for a free trial for hosting Chile global conference calls and share your stories with us on Facebook

View details about Chile International Conference Calls here

International Conference Calls Cayman Islands

Hosting international conference calls from the Cayman Islands, or anywhere else for that matter, often involve large time differences.

Cayman IslandsWhether you’re setting up an offshore business in the Cayman Islands, visiting the islands on business or pleasure, or have colleagues there, hosting international conference calls is a great way to collaborate with others around the world.

Here’s what you need to know about Cayman Islands international conference calls.

Cayman Islands International Access Numbers are a Must

First, your attendees, whether located in the Cayman Islands or elsewhere, will need to be able to connect to your international conference call. You can’t simply expect participants around the world to be willing, or able, to dial a Cayman Islands phone number. It’s potentially expensive, and the phone number may confuse your participants.

The workaround is to use a Cayman Islands international conference calling service that supports the countries your participants are in. With our international conference calling plans, between 60 to more than 100 countries are supported (depending on the plan you choose). Your international participants will be given local access numbers or toll free access numbers for their specific countries.

For example, those located in the Cayman Islands will dial a Cayman Islands access number while those in South Africa will dial an access number local to South Africa. Likewise, your attendees in Venezuela will dial an access number local to Venezuela and so on.

Time Zone Differences Need to be Accounted For

Hosting international conference calls from the Cayman Islands, or anywhere else for that matter, often involve large time differences. Use a world time zone map or an app to help you schedule your global conference call.

Depending on how scattered your attendees are around the world, it may be inevitable that some will need to join your call at an inconvenient time. If this is the case, consider using the MP3 call recording feature to record the call and make it available to your attendees who opted not to participate in the call due to scheduling issues.

Audio Quality is Essential

If you’ve ever struggled to hear another party over a poor international phone connection, imagine how difficult it would be to hear one another in a group audio call. Audio quality is essential. This is not the time for low quality international conference calling solutions like VoIP. You’ll want to make sure that your Cayman Islands international conference calling plan utilizes the best networks such as a fiber optic PSTN network (hint: that’s what we use).

International Conference Calls are Affordable

Whether hosting your call from within the Cayman Islands or with participants from the islands, you’ll find that our rates are competitive. We offer several ways you can keep your conferencing costs low including:

  • Month-to-month plans with no minimums, fees, or contracts
  • Local and toll free access
  • Moderator dial out (usually cuts you per minute rates)
  • MP3 call recording to share your conference calls with a wider audience after the fact

Have you ever participated in an international conference call?

Share your tips with us on Facebook.

How Much Does it Cost to Host International Bulgaria Conference Calls?

Bulgaria MarketHosting Bulgaria conference calls with international participants is an affordable alternative to meeting in person.

How affordable? Costs are variable, and it depends on which countries your participants call from, how many participants you have, and how long the call lasts.

However, let’s run through a couple of examples to give you a better idea of what to expect when hosting international Bulgaria conference calls.

Sample Costs for a 30-Minute International Bulgaria Conference Call with a Diverse Mix of Participants

Each country has its own per minute rates for joining a Bulgaria conference call, so you’ll need to look up the rates on our website for each country involved in your teleconference.

As an example, let’s say that your call will involve participants from the following countries at the following per minute rates:

  • Bulgaria — $0.32 toll free
  • Romania — $0.26 toll free
  • United Kingdom — $0.06 toll free
  • Ukraine — $0.32 toll free

Now that you know the expected per minute rates for each country involved, you’ll need to do a bit more math. For each country, estimate the number of attendees likely to be joining your Bulgaria global conference call and then multiple the per minute rate times the number of attendees to come up with the total per minute rate for each country. Let’s say that you will have 5 attendees from Bulgaria, 2 from Romania, 3 from United Kingdom, and 3 from Ukraine. Your per minute rates would look like this:

  • Bulgaria — $1.60 per minute (3 attendees times 0.32)
  • Romania — $0.52 per minute (2 attendees times 0.26)
  • United Kingdom — $0.18 per minute (3 attendees times 0.06)
  • Ukraine — $0.96 per minute (3 attendees times 0.06)

In this example, the total cost per minute for the entire group joining your Bulgaria conference call is just $3.26.

Use your total cost per minute along with your expected conference duration to estimate the cost of your global conference call. In this case, a 30-minute global conference call in Bulgaria would come in at less than $100 — $97.80 to be exact.

Sample Costs for Hosting a 30-Minute International Bulgaria Conference Call Using Local and the Dial-Out Rates

The first example looked at costs using toll free figures. If you want to reduce your costs, consider using local access numbers or moderator dial-out when available. For example, if your Bulgarian participants are in Sofia, using a Sofia access number would save you 23 cents per minute, or $6.90 over the course of the 30-minute conference call.

Using the same countries and participant counts, here’s how the numbers change when using local access numbers or moderator dial-out:

  • Bulgaria — $0.09 local (Sofia)
  • Romania — $0.09 local (Bucharest)
  • United Kingdom — $0.05 local (London)
  • Ukraine — $0.21 dial-out

The total cost per minute for each group of attendees breaks down as follows:

  • Bulgaria — $0.27 (3 attendees times 0.09)
  • Romania — $0.18 (2 attendees times 0.09)
  • United Kingdom — $0.15 (3 attendees times 0.05)
  • Ukraine — $0.63 — (3 attendees times 0.21)

In this example, the total cost per minute for the entire group joining your Bulgaria conference call would be just $1.23 — quite a bit less than a toll free international conference call.

Using the 30-minute duration we used earlier, this global conference call would cost $36.90.

Keep in mind that you can use a mix of dial out, local, and toll free access numbers, so your costs will depend on the choices you make. These examples should give you an idea of how affordable hosting a Bulgaria global conference call can be.

Have your international conference calling costs saved you money?

Share your real world examples with us on Facebook.

Chairing Global Conference Calls in United Arab Emirates

You’ll need to find a convenient means of joining a geographically diverse group together into a group audio call.

Cityscape Dubai Fog Sunrise Burj UAEDoing business in the United Arab Emirates often requires international communications with partners, colleagues, suppliers, contractors, and business associates around the world. Whether you’re in the United Arab Emirates for business or pleasure, you may find the need to conduct a group audio UAE conference call with attendees from around the globe.

This could be an ongoing need, or it could be something you plan on utilizing on a regular basis. In either case, you’ll need to find a convenient means of joining a geographically diverse group together into a group audio call. Global conference calls in United Arab Emirates require a plan. Here’s what you need to know.

  1. Sign up for a global conference calling plan. Note that international conference calling services are different from domestic ones. Your traditional conference calling plan won’t support international callers. Our contract-free, pay-as-you-go United Arab Emirates plans are perfect, and they’re loaded with features. Choose from toll free or local access numbers, or use the optional dial-out feature to dial some attendees directly. Hosting a call is easy, and everyone dials a local access number to join the call. Our rates are highly competitive, and the sound quality is excellent thanks to fiberoptic PSTN networks.
  1. Schedule the United Arab Emirates conference call. Depending on where your attendees are located, this may require some scheduling flexibility. Keep time differences in mind. You can schedule calls in advance or host them on the fly. Consider recording your global conference calls, too. This allows you to share them with participants after the fact, especially those who missed the call.
  1. Get familiar with the features available to you. Our plans are packed with useful features such as the aforementioned MP3 call recording and moderator dial-out features. Spend some time getting comfortable with the online account management dashboard, live conference viewer, and mobile Connect App.
  1. Learn how to calculate the cost of your United Arab Emirates conference calls. As you know, holding global conference calls is far cheaper than hosting live events because travel and a physical conference room are not required. However, you’re likely accountable for your spending. Take a look at the per minute rates for each participant’s countries, multiply those rates by the number of participants per country, and then add them up to get a total cost per minute. Multiply that number by the estimated number of minutes your call is expected to last.

For example, if you have 3 participants in USA, 2 (counting yourself) in the United Arab Emirates, and 5 participants in Ireland, you’d need to look up the per minute rate for USA 2.6 cents ($0.026), United Arab Emirates ($0.38) and Ireland ($0.15) and then multiply them by the number of participants per country.

  1. Start using your United Arab Emirates conference calling plan. As you can see, global conference calls are inexpensive, so take advantage of your plan. With a pay-as-you-go plan, you pay only for the calls you make.

How have you benefited from global conferencing?

Share your stories with us on Facebook.

Learn more about UAE international conference calls

Hosting Global Conference Calls Indonesia

Other participants from different countries would dial phone numbers specific to their countries, and everyone would be routed over a high quality PSTN network into a group audio call.

Gapura Gilimanuk Bali IndonesiaTraveling to Indonesia, yet need to stay in touch with your colleagues, business partners, suppliers, and associates elsewhere? Whether you’re based in Indonesia full time, spend a part of the year there, or have business associates in the country, hosting global conference calls is easier than you may realize. Let’s take a look at two of the most common scenarios for Indonesia conference calling.

Hosting Global Conference Calls from Indonesia

In this scenario, you’re in Indonesia but your contacts are located in other countries such as the United States, China, Hong Kong, or Australia. As the host of the call, you need a convenient and affordable means of bringing everyone together in a group audio call.

One option is to use your phone system’s conference calling feature, but it’s clunky. Not only are you limited by the phone system’s conference calling capabilities (you may only be able to join a handful of callers into a conference), your attendees will be forced to dial an international phone number in order to join the conference. Your conference calls could prove to be a burden on your attendees.

A better option is to use an international conference calling service provider that supports Indonesia and the countries your participants are in. With our Indonesia global conferencing service, your participants can dial a toll free phone number for their home countries and be instantly routed over a PSTN fiberoptic network to your conference. Meanwhile, you’d dial an Indonesia access number.

If you have attendees in countries without toll free access numbers to your conference, you’ll appreciate the ability to “dial out.” The dial out feature allows you to dial attendees’ numbers directly, and it usually comes with lower per minute rates than standard options.

Hosting Global Conference Calls with Attendees in Indonesia

The second scenario involves hosting a global conference call with attendees from Indonesia. In this case, you’re located in another country, let’s say Canada. As the host of the call, you’d dial a Canadian phone number to join the call while your attendees located in Indonesia would dial a toll free Indonesian phone number. Other participants from different countries would dial phone numbers specific to their countries, and everyone would be routed over a high quality PSTN network into a group audio call.

It doesn’t matter where in the world you may be, or what type of phone you may use. Whether you’re on a landline, cellphone, or VoIP phone, you can participate or host an Indonesia conference call.

Benefits of Hosting Indonesia Conference Calls using Our Service

  • No hassles
  • No activation fees
  • No contracts
  • Pay as you go billing
  • Cancel any time
  • No reservations required
  • Operator assistance available 24/7
  • Competitive global rates
  • Premium conference calling features without the premium price
  • Over 60 to 100 countries supported (depending on the plan)

Want more global conferencing tips?

Connect with us on Facebook.

Communicating with Investors via Ireland International Conference Calls

Your potential investors will not need to rely on operator assistance to make an international call to Ireland, nor will they need to worry about the cost of the call.

 Bridge Dublin Ireland Eire City CanalIreland’s business startup scene is booming, making it an attractive potential destination for international investors. However, before booking a flight, many savvy investors will want to ask a few questions. Using Ireland international conference calls with founders and investors is a good way to set the stage for an in-country visit.

Depending on where your potential investors are located, traveling to Ireland could be a costly endeavor. Ireland international conference calls allow you to enter into preliminary discussions and address any concerns early in the relationship. As your international investors learn more about your vision and opportunity through your conference calls, they’ll be better able to make the decision to meet with you in person.

How International Conference Calls in Ireland Work

If your investors are in other countries and you’re in Ireland, international conference calls allow your investors to dial a local or toll free number within their own countries in order to join the conference. You’ll dial a local or toll free number for Ireland. All callers from around the world will be routed over a fiber optic PSTN telecommunications network and joined into an audio conference room via our conference bridge. Sound quality is exceptional, allowing your investors to hear your pitch and ask questions without interference, echoes, dropouts, or other signal issues.

Show Your Professionalism with Ireland Conference Calls

While you could use other methods to communicate in a group audio call with investors, most are complicated, hard for everyone involved to use, and fraught with audio quality problems. On the other hand, hosting an international conference call with country-specific access codes and exceptional sound quality signals your professionalism.

Your potential investors will not need to rely on operator assistance to make an international call to Ireland, nor will they need to worry about the cost of the call. Many will appreciate the fact that you’ve provided them with toll free access while others will view your thoughtfulness as a good business practice.

If you want to be seen as a professional an investor can be confident in investing in, you’ll want to look and act the part. Your choice in providing a convenient, high quality, and toll-free means of communication will go a long way in impressing your investors.

Prepare for the Next Round with MP3 Recordings

In addition to facilitating communications with your international investors, you could use the MP3 recording feature to record your conference calls. Later, listen to the recordings to critique your pitch, catch nuances you might not have noticed during the call, or review the information.

As you move forward, listen to the earlier recording to prepare for the next round. This can help refresh your memory and calm your nerves. It can also help to ensure that you don’t forget any action steps you’d previously agreed to perform.

Ireland international conference calls are a great way to communicate with investors before, during, and after the deal. Sign up for a pay-as-you-go account and enjoy the benefits of international collaboration. There are no contracts, activation fees, monthly fees, or minimums.

How have international conference calls helped your startup?

Share your stories with us on Facebook.

Learn more about Ireland Global Conference Calling

Bolivia International Conference Calling

Our rates are extremely competitive, making holding Bolivia conference calls a cost-effective means of communicating with your Bolivian business associates.

La Paz BoliviaBolivia has a population of more than 10 million people. It is also a resource-rich country with strong growth projections. Whether you do business in Bolivia or have business associates in the country, you may find yourself in need of Bolivia international conference calling services.

When it comes to hosting a Bolivia conference call with international participants, you’ll need a special type of conference calling service. Our expanded international conferencing plans allow you to host calls with participants around the world by providing them with local or toll free access numbers.

The Importance of an International Toll Free Access Number

You may have a high tech phone system with conference calling features and a toll free number for your business. While that’s helpful for holding conference calls with participants in your own country, it’s not practical for international participants.

First, your toll free business line only works domestically. A caller from Bolivia won’t be able to connect to your international conference call – nor will any of your other attendees located outside of your country. A workaround would be to give everyone your direct line, but then they’d all incur international long distance charges.

Benefits to Participants
If you’d rather avoid this scenario, use a Bolivia international conference calling service. The benefits to your participants include:
Familiarity – The toll free access number looks just like any other toll free number in their country. All they need to do is dial just like they always do. There’s no need to figure out Bolivia’s exit code or enter your country code. There’s no need to get the operator to help connect the call. It just works.
No charges to attendees – As the host of a toll free Bolivia conference call, you’ll be billed for call, not individual participants. They’ll be reassured about potential costs as soon as they see they’re dialing a toll free number.
Works on any phone type – You and your participants can join the Bolivia conference call using any phone including landlines, mobile phones, and VoIP phones. There’s no software to install (unless you want the convenience of our mobile app), no special equipment to buy, and no complicated software to learn.

Benefits to You
Chairing a toll free Bolivia conference call is easy to do when you use our service. We’ve built or international conferencing service on tried-and-true telecommunications technology – not VoIP. Transmission over a PSTN network translate into crystal clear audio with no dropouts, echoes, or volume issues. This allows everyone in your group call to hear one another clearly so you can focus on the issue at hand.

We’ve also included some of the most popular conferencing features such as MP3 recording, live conference viewer, attendance reports, and a dial-out option. Our rates are extremely competitive, making holding Bolivia conference calls a cost-effective means of communicating with your Bolivian business associates.

Perhaps best of all, our expanded international conferencing service is available on a pay-as-you-go basis. There are no monthly fees, contracts, minimums, or prepayments. Simply pay as you go. Whether you need to host one Bolivia toll free conference call or hundreds of them, you’ll love the flexibility of our international conferencing service.

Have you ever hosted a Bolivia or international conference call?

Share your advice with our followers on Facebook.

Chairing UK Global Conference Calls

The quality of both service and audio are essential. We offer 24/7 US-based assistance to ensure your complete satisfaction — and we use PSTN networks known for their sound quality and reliability.

UK London Thames RiverWhether managing a global team or coordinating a one-time international event in the UK, global conference calls can make your life — and the lives of your participants — much easier.

If you’ve been tasked with managing a group of people from around the world, consider signing up for a pay-as-you-go global conference calling plan. Below are a few tips to help you get the most out of your plan.

  1. Find Out Who Can Join Your UK Global Conference Calls

Before signing up for any international conferencing plan, especially those that have recurring costs or long-term contracts, make sure to find out which countries are supported. It doesn’t do any good to sign up for a UK global conference calling plan if your main participants live in a country that is unable (or is excessively expensive) to join into your conference calls. Start by checking out our Expanded Global Toll Free Conference Call Service list of more than 100 countries.

  1. Determine the Right Type of Plan for Your UK Global Conference Calling Needs

Will you be holding global conference calls on a regular and high volume basis or do you expect to chair a few international teleconferences sporadically throughout the year? Are you concerned about signing up for a long-term plan that you might not use regularly?

Many of our customers prefer the flexibility of pay-as-you-go international conferencing. There’s less pressure and fewer worries about recurring costs or underutilizing the service. In fact, many sign up for a pay-as-you-go plan because they only need to host a few, or even just one, UK conference calls. They use the service as needed and leave their concerns behind.

  1. Check Your Costs

International conference call providers offer a variety of pricing models, making it difficult to compare costs. While a flat monthly price may sound enticing, how does that figure translate into your real-world usage? Will you use the service enough to justify the recurring expense? Would it make more sense to pay for your minutes as you use them?

We publish our per minute rates per country on our website, making it easy for you to estimate the cost of your UK global conference calls. For example, if you plan on holding a 20-minute conference call each week with participants in the UK, France, USA, Canada, and South Africa, you could quickly look up the current rates for each of those countries and do the math. Spend a few minutes crunching the numbers and find out just how advantageous it is to pay as you go.

  1. Choose a Reliable Service Provider and Network

The quality of both service and audio are essential. We offer 24/7 US-based assistance to ensure your complete satisfaction — and we use PSTN networks known for their sound quality and reliability. Our plans are loaded with features and available on a pay-as-you-go, no contract basis. You won’t find a better deal!

  1. Use the Service

Finally, start using the service. UK global conference calls are a great way to collaborate with your team. Use the service to share information, brainstorm ideas, resolve issues, and build relationships — and more.

Did we miss any tips?

Share your thoughts with us on Facebook.

Behind the Scenes in a Uruguay Global Conference Call

Imagine a Uruguay exporter who ships items to distributors in Brazil, Argentina, the United States, and the United Kingdom.

Rambla Beach Montevideo Uruguay Worldwide conference calls may seem like the realm of big, international conglomerates residing in high-rise office buildings equipped with the latest PBX systems, but they aren’t necessarily.

Yes, the big players use international conference calls all the time, but so do the smaller ones. Let’s take a peek behind the scenes during a global conference call in Uruguay.

Imagine a Uruguay exporter who ships items to distributors in Brazil, Argentina, the United States, and the United Kingdom. He would like to discuss a new product’s launch strategy with representatives in each of these three countries.

Though there are some minor differences based on local markets, the overarching strategy is consistent enough that a group call makes the most sense.

However, the exporter doesn’t have a fancy PBX system capable of handling a four-way conference call. He’s also concerned about how the distributors might react to having to dial a phone number in Uruguay, especially if the call runs an hour or more as he expects it to.

The exporter does some research and finds out that he can sign up for a service that allows him to host international global conference calls in Uruguay without a contract and without monthly fees.

Among the many other benefits he discovers:

  • Low international rates to dozens of countries
  • Toll free and local access numbers
  • MP3 recording
  • Exceptional call quality
  • 24/7 operator assistance

He’s nearly ready to sign up, but he realizes that this Uruguay global conference call is likely to be a one-time need. As he continues to explore American International Telephonic’s website, he realizes that the no-contract Uruguay conference calling plan is truly a pay-as-you-go plan. He can host this one call, pay for the minutes used, and never be billed another penny.

The exporter signs up and schedules his group audio call, a process that took mere minutes. He then invites his distributors from Brazil, Argentina, and the United States. Each participant receives the Uruguay conference call details complete with a local or toll free number for their own countries.

At the appointed time, the distributor in Brazil dials a local number and joins the call. The distributor in Argentina connects to the call using our Connect App (she’s used our service in the past and loves the mobile app). The U.S. distributor dials a toll free number. But the caller in the United Kingdom seems to have forgotten about the conference.

Remembering that the service has a moderator dial-out feature, the exporter dials the UK distributor on his cell phone and immediately joins him in the conference. Everyone is connected, and the sound quality is exceptional.

The exporter records the Uruguay conference with a quick key press and leads the team through a productive conversation. The call ends after about 45 minutes.

He’s delighted with the Uruguay conference call — and with the cost which came to about $26 for 45 minutes ($11.25 for Uruguay, $7.20 for Argentina, $4.50 for Brazil, $1.17 for USA, and $1.80 for UK dial-out).

Consider that this conference call will result in a valuable economic transaction for the exporter, is it worth $26 dollars versus meeting face-to-face in a mutually acceptable city with airfare, hotel and other expenses for all?

This is but one of many ways our customers use Uruguay global conference calls to connect with others around the world. We’d love to hear your other examples.

Share your stories with us on Facebook.

View more details about Uruguay International Conference Calls here

Setting Up a Bermuda Global Conference Call

Note that even within a single country, rates vary depending on if the access number is a local or toll free number.

Front Street Hamilton BermudaNeed to host a Global Conference Call in Bermuda?

Whether you’re a full-time resident of Bermuda or a visitor, hosting a global conference call in Bermuda with participants around the world is surprisingly easy. Here’s what’s involved.

  1. International access numbers are a must. When you host a global conference call, in Bermuda or anywhere else in the world, your international attendees must dial a phone number in order to join the call. While participants in Bermuda expect to dial a Bermuda phone number, those located in other countries will be put off by the expectation that they make a potentially costly international phone call. Some international callers will have trouble, requiring operator assistance to dial outside of their countries.

Avoid these problems altogether by using our international conference calling service. We offer both local and toll free access numbers for countries around the world and low per minute rates. Participants from Brazil will dial a Brazilian access number; callers from Canada will dial a Canadian access number; attendees from Japan will dial a Japanese access number; and so on. All will be immediately connected to your Bermuda global conference call.

  1. Make sure to consider time differences. When scheduling your global Bermuda conference call, use a world time zone map to help you select the most convenient time for the conference for the bulk of the attendees. Depending on the countries involved, it may be impossible to schedule a 100 percent convenient time for 100 percent of your participants. If so, pay close attention to the next step.
  1. Record the global conference call. Set up call recording so that those who cannot attend the teleconference as it takes place can later listen to the recording. Depending on the nature of the call, such as a sales training class, you may even want to keep the recording for future reference. Our global conference call plans create MP3 files of your recordings that can easily be downloaded and shared.
  1. Calculate the potential cost of the Bermuda global conference call. Estimate the potential cost of your Bermuda conference call is relatively easy, but you’ll need to look up the country rates for each country involved. Note that even within a single country, rates vary depending on if the access number is a local or toll free number. Mobile callers sometimes have higher rates, and if you use moderator dial-out, you’ll usually get a much lower rate.

To calculate the conference call’s cost, the basic formula is as follows:

(Number of attendees) x (country’s per minute rate x duration of call in minutes)

For example, a 20-minute global conference call with 5 attendees in a country with a rate of 7 cents per minute would work out like this:

5 attendees x (0.07/minute x 20 minutes) = $7

If you have callers from different countries or with different rates, you’ll need to perform additional calculations and then add them all together.

  1. Sign up for a pay-as-you-go Bermuda global conference call plan. Whether you need to hold regular international conference calls or have a one-time need, our pay-as-you-go plans are ideal. You’re billed only for the minutes you use, making our global conferencing solutions extremely flexible. There’s no contract to sign, no monthly fee, and no hassles. And, most importantly, call quality is exceptional for all parties involved thanks to the use of an advanced PSTN network.

Have you ever hosted a global conference call?

Share your tips with us on Facebook.

Learn more about Bermuda Conference calls here

International Conference Calling for Barbados Business Professionals

Outsourcing has become commonplace, with independent contractors working on projects from afar.

Clearwater Villa Ocean View BarbadosIf you operate a business in Barbados, you may have partners, vendors, customers, and colleagues in other parts of the world.

Bringing them together in a Barbados conference call should be as easy as holding any other conference call in your office. However, you’ll likely discover that it’s not.

Why You Need an International Conference Calling Solution

For example, your suppliers in Asia may balk at having to dial an international phone number. Your European customers might not be concerned about the potential cost of the call, but they could have trouble figuring out how to dial an international conference call based in Barbados.

Fortunately, international conference calling services exist specifically for overcoming these difficulties. When you chair a Barbados conference call using our international conferencing service, your callers can dial local or toll free access numbers for their own countries. These “local” calls are then routed over a PSTN network and joined to your conference.

In order to host an international conference call from Barbados, you simply schedule the call, invite participants, provide participants with their local access numbers and PIN, and collaborate in a group call with your international associates.

When to Host International Conference Calls in Barbados
When might you need to hold an international conference call? Below are a few examples of when group calls are advantageous:

Negotiating contracts

This is especially useful if your suppliers have representatives in different countries. Instead of letting them delay the conversation until everyone is back from their trips, accommodate them all by hosting an international conference call.

Resolving issues in the supply chain

What happens when a factory manager in China blames a shipping and logistics coordinator in Miami who blames the port authority in Barbados? The blame goes around but nothing gets resolved. Hold an international conference call with everyone involved and find out what happened so that you can avoid this problem in the future.

Group collaboration / virtual team meetings

Outsourcing has become commonplace, with independent contractors working on projects from afar. Though they may be located around the world, they still need to collaborate. Holding international conference calls is one of the best, and most affordable, ways to accomplish this.

Training calls

Instead of flying a trainer to Barbados to train your team, consider conducting the training using an international conference call. Not only will you save on travel costs, you can record the training session for future employees.

High-level strategy sessions with senior management

Are your senior managers or board members out of the country? Hold regular international conference calls regardless of where they are and keep your Barbados business on the right track.

Holding group interviews with international job candidates

If you are recruiting international job applicants, conduct initial interviews in international Barbados conference calls. This will save money, ensure all managers have a chance to ask their questions, and provide you with a recording of the interviews (if you record the calls) that you can review later.

These ideas are just the tip of the iceberg.

Share your international conference calling stories with us on Twitter

Learn more about hosting an international Barbados conference call here

Two plans to choose from.

Depending on where in the world your participants are located, you may find the Legacy or Expanded plan better for your needs.

Creative Uses for Venezuela Conference Calls – business and personal

With an international conference call, mourners from afar will have the opportunity to share their memories and reconnect with other family members.

Maracaibo VenezuelaYou can provide your invitees located in Venezuela a local Venezuelan toll free phone number to attend your meeting.  This way, your Venezuela attendees will not have to pay to join your call.

You likely use conference calls at work, but did you know that international conference calls are a great way for families from Venezuela to communicate?

If some of your family remains in Venezuela while others have ventured to other countries, holding international conference calls can keep you connected in between visits. Below are three creative ways to use Venezuela conference calls:

  1. Planning a Family Reunion — Your mom’s in charge of finding a venue for the reunion in Venezuela; your aunt is in charge of cooking; your brother wants to line up entertainment; your dad wants the men to spend at least some of the time fishing; and you want to keep everyone happy. Everyone has a job, but it’s not necessarily clear how everything will come together — especially because most everyone is living overseas. By hosting regular conference calls, you can all get together in a group call to iron out the details and ensure that everyone is on the same page. You can even record the call and review it at your leisure to make sure that everything is covered.
  1. Holding Virtual Memorial Services with Your Loved Ones in Venezuela — With extended family living abroad, bringing the entire family back home for a memorial service can be cost-prohibitive. While some immediate family members will make the trek, some extended family members won’t be able to do so for any number of financial or logistical reasons. Hold the memorial service as planned, but consider holding a second “virtual” memorial service using a Venezuela conference call for your overseas family members. With an international conference call, mourners from afar will have the opportunity to share their memories and reconnect with other family members. If you record the call, you could share their stories with future generations.
  1. Holding Important Family Meetings — As your parents age, they’ll need extra help. If one of them becomes injured or ill, or if tragedy strikes, you and your siblings will need to coordinate care quickly. All of this is hard enough when everyone lives nearby; it’s even harder when some are in Venezuela and others are overseas. Fortunately, you could use international conference calls to hold these important family meetings. Group calls are a great way to communicate what’s going on and what needs to happen as well as clarify roles and responsibilities. You can even invite health care providers to the Venezuela conference call to discuss your loved one’s prognosis and care needs.

These are just three, of many, ways you could use Venezuela conference calls to stay connected with your extended overseas family members. Can you think of any other uses for family conference calls?

Share your stories with us on Facebook

Details about how to host a Venezuela conference call

Jordan Conference Calls for Tourists and Business Collaboration

Jordan is one of the world’s leading destinations for medical tourism and has been a leader in this field since the mid-1970s.

Amman Jordan CityscapePlanning a trip to the country of Jordan? Plan on using Jordan conference calls, too.

Below are two examples of how having a Jordan conference calling service can help you plan a successful trip.

Using Jordan Conference Calls to Plan a Group Trip

Whether you’re holding a family reunion or a group trip with friends, the more people involved, the more you’ll need to collaborate. If some of your fellow travelers are in different countries, get a pay-as-you-go international conferencing plan.

That way, each individual could call a local access number in order to join your Jordan conference call. Your contacts in Jordan would dial a Jordan number, those in the US would dial a US number, those in Italy would dial an Italian number, and so on.

Are you going to Jordan for medical care? You can use Jordan conference calls to coordinate your care.

Coordinating Medical Tourism in Jordan with Conference Calls

Jordan is one of the world’s leading destinations for medical tourism and has been a leader in this field since the mid-1970s. Jordan actively markets its medical expertise to Europe, America, and former-Soviet states.

While traveling to another country for a medical procedure may seem costly, many patients have found that the lower costs of foreign healthcare offset the costs of travel — often dramatically so. However, a great deal of coordination is usually required when seeking medical care in Jordan. Conference calls are one tool that can help.

Several individuals, from your healthcare teams in both countries to a health tourism coordinator, may be involved in coordinating your procedure. Using group audio calls is a fantastic way for everyone involved to come together to discuss logistics, explain the process, and plan the best approach for your care.

For example, you may need to speak with representatives from the Jordan medical center as well as your own healthcare providers at the same time. Your loved ones at home may need to speak with your healthcare team or coordinate aftercare services after the procedure.

Using an international conference calling service allows your contacts in Jordan to dial a local or toll free number for Jordan to connect to the teleconference. Meanwhile, your local contacts would dial a domestic access number to connect to your conference calls.

You can also use your Jordan conference calling service to communicate with your loved ones while you’re in Jordan. For example, instead of calling everyone individually after the surgery to tell them that you are recovering, you could hold a post-operative conference call in Jordan from your hospital room or later when you’re back at your hotel.

Your contacts back home will dial a local or toll free number, thus avoiding a costly international long distance call. Since you’ll be hosting the call in Jordan, you’d dial a local access number to join the conference call supplied by AIT.

Alternately, you could use the dial-out feature to dial each of your loved ones directly at a slightly lower per minute rate.

Have you ever hosted a Jordan conference call?

Tweet your conference calling tips with others by joining aitelephone.com on Twitter

International Event Planning with Global Conference Calls and Virtual Phone Numbers

Let’s say that you will be planning upcoming trade shows taking place in Toronto, Canada; New York, New York; and Berlin, Germany.

Tasked with organizing an international event such as a conference or trade show? If so, you’ll likely need to coordinate with speakers, exhibitors, sponsors, and participants from around the world.

While project and task management tools will help you keep track of everything that needs to be done, you’ll need a reliable, convenient, and affordable communications method for making dozens of international and group calls.

Consider signing up for a pay-as-you-go international conferencing plan and getting international virtual phone numbers. Here’s how each can help you organize your next event.

Using Global Conference Calls for Event Planning

Let’s say that you will be planning upcoming trade shows taking place in Toronto, Canada; New York, New York; and Berlin, Germany. For each venue, you’ll need to hold conference calls with caterers, facilities managers, stage managers, public relations professionals, and other people both locally and within your own home country.

Holding a traditional conference call proves difficult because many participants can’t dial your country’s toll free number and may balk at dialing direct due to concerns about the potential cost.

By using a pay-as-you-go global conferencing plan, you can hold international group calls as needed as well as issue local phone numbers for Toronto, New York City, and Berlin.

Everyone dials a local number, yet they’re connected to your global conference call. It’s that easy, and by using a pay-as-you-go global conferencing plan for your event planning calls, you pay only for the minutes you use. Once you no longer have a need for international conference calls, you can stop using the service with no worries about monthly fees or early termination penalties.

Using Virtual Phone Numbers for Event Planning

Many of your calls will be one-to-one, making it smart to also get virtual phone numbers for your contacts to call you. In this example, you could get a virtual phone number for Toronto, Canada; another virtual number for New York City; and another one for Berlin, Germany.

  • Create a convenient method for your contacts to reach you — Use these numbers to interact with local vendors, facilities managers, speakers, sponsors, exhibitors, PR personnel, and others involved in planning or participating in your event.
  • Give prospective attendees a local number to call — Publish virtual phone numbers on your website and other marketing materials to give your international attendees a local means of contacting you, the event organizer. While you may be physically located in another country, participants from Canada, USA, and Germany will be able to call you using a local virtual number for the country they are in.
  • Use your virtual numbers to make low-cost international calls — Since you can change the ring to number of a virtual phone number to any phone, you could use your virtual phone number to make cheap international long distance phone calls. For example, while in Germany, you could change the ring to number of your Germany virtual number to your office in Singapore. Instead of risking your hotel’s service, simply dial a local number and take advantage of the low per minute rates from your international virtual phone number service.

These are but a few use cases for both global conference calls and virtual numbers.

We’d love to hear how you’ve put these services to work for you.

 

International Conferencing and Communication Tools for African Startups

It’s an exciting time to be an African entrepreneur. Extend your reach with international conference calling, mobile international conferencing solutions, and international virtual numbers

Africa is a hotbed for entrepreneurs right now. Last year, Tony Elumelu, an economist, philanthropist, and advocate for entrepreneurship, declared 2015 the year of the African entrepreneur. In a recent commencement address, Elumelu said, “All they need is a business idea and the commitment to succeed.” That’s the simplified version, but the climate is ripe throughout Africa for startups and entrepreneurs to succeed.

While ideas and commitment are essential ingredients, mobile technology has played a prominent role in facilitating entrepreneurship in Africa — and it will continue to do so now and in the future. Below are some of the most important international conferencing and communication tools for African entrepreneurs and startups:

International Conference Calls

Africa is a complex continent with 54 member states of the United Nations from Algeria to Zimbabwe. While many African entrepreneurs may start local businesses, others may interact with customers, business partners, mentors, and suppliers throughout the continent — or around the world for that matter. International conference calls in Africa allow participants to connect to a group phone call by dialing either a local or toll free number specific to the country that they are in.

For example, an African entrepreneur in Ghana could host an international conference call with participants located in Nigeria, Guinea, and Liberia. Instead of requiring each to dial a Ghana phone number, the entrepreneur would issue local or toll free phone numbers for Nigeria, Guinea, and Liberia — making it easy and affordable for all participants to call. If that same international conference call has participants located in the United States, Spain, China, and elsewhere around the globe, the host of the call could issue additional local or toll free numbers specific to those countries.

Mobile International Conferencing

As important and convenient as international conference calls are to African entrepreneurs, mobile international conferencing tools are even more important.

Last year, according to StatCounter, mobile Internet usage soared by 67 percent around the world with mobile usage having overtaken desktop usage Saudi Arabia and South Africa. Mobile Internet usage in Africa is certainly helping to fuel entrepreneurship throughout the continent.

For entrepreneurs hosting conference calls, it’s more likely than not that their go-to device is a smartphone rather than a desktop. Thus, international conferencing services catering to this market need to make it easy to schedule, coordinate, and manage international conference calls via mobile apps and mobile-friendly sites.

International Virtual Numbers

Finally, African entrepreneurs can benefit from international virtual phone numbers. While an entrepreneur may be physically operating from Ghana, for instance, he or she could also set up local phone numbers in other countries throughout Africa. Callers from Nigeria would dial a Nigerian phone number, but the call would be forwarded to the Ghana business.

International virtual numbers can be used for convenience — to make it easier for international callers to reach your business — or to create a local presence in locations outside the country.

It’s an exciting time to be an African entrepreneur. Extend your reach with international conference calling, mobile international conferencing solutions, and international virtual numbers — each of which can save you money as well as give you access to superior telecommunications networks than may be available to you locally.

How have you been using international conferencing or virtual phone numbers in Africa?

Share your ideas in the comments section below.

View details

Global Virtual Numbers

Global Conferencing

Sources:

http://allafrica.com/stories/201505121744.html

http://answersafrica.com/how-many-countries-are-in-africa.html

http://gs.statcounter.com/press/mobile-internet-usage-soars-by-67-perc

Calls that connect you globally

The combination of technology, low costs, ease of use, and quality has contributed to doing business internationally a reality.

Calls that connect you globallyBusinesses are connected like never before thanks to communications innovations such as  global conference calling and virtual phone number technology. Not only is this real and happening, costs are remarkably low.

Now, people can communicate with others around the world while keeping travel to a minimum and without huge phone bills by using global conference calls and virtual numbers for quickly creating a presence in another country.

Best of all, line quality has kept up with the technologies. The combination of technology, low costs, ease of use, and quality has contributed to doing business internationally a reality. While email and traditional long distance phone calls have their place with international collaboration, virtual numbers and group overseas calls have become essential.

Rather than connecting two individuals from opposite ends of the earth, a global conference call brings together an entire international dispersed team. Global Conference calls allow for cost-effective group communications and interactions. Because everyone can speak to one another and hear and understand voice inflection and tone, communication is far more effective than exchanging group email messages.

Overseas Call forwarding is an amazing way to set up shop in the communities that you want to serve, either locally or internationally, without having to go through the hassles and the expense of setting up a physical location.

View details about global conferencing here

and international virtual numbers here

Using TextExpander with Team International Conference Calls

For example, you could create a participant or team list containing the names, phone numbers, countries, and time zones of each international team member.

Using TextExpander with Team International Conference CallsHolding team international conference calls on a regular basis is a great way to help your team succeed. However, there’s a lot of repetitive data entry involved. TextExpander is a nifty tool that you can use to make planning and conducting your team international conference calls that much easier.

What is TextExpander?

TextExpander is a utility for Macintosh computers, iPads, and iPhones (similar utilities are available for Windows) that allows you to create “snippets” of text and associate them with shortcuts.

For example, you could create a snippet containing your name, title, company name, phone number, email address, and social media profile links. Instead of typing this information manually, simply type the shortcut (such as %contact) and let TextExpander fill the information in for you.

Using TextExpander to plan your team international conference calls can save you a lot of time and ensure that you do not miss anything. Use the tips below to get started using TextExpander with team international conference calls. The more comfortable you become using it, the more uses you’ll find!

Using TextExpander to Plan Your Calls

Start by creating a snippet to store pertinent details about your team international conference calls. For example, you could create a participant or team list containing the names, phone numbers, countries, and time zones of each international team member. Use an easy to use shortcut such as %team. When planning your next call, simply type in %team and your entire list of participants will be listed.

Creating an Agenda for Your Team International Conference Calls

Each team international conference call should have its own unique agenda. However, a consistent format and a fill-in-the-blanks template can certainly help. Create a text snippet as a blank template for your team international conference calls’ agendas.

Depending on how comfortable you are using TextExpander, you can even include snippets within snippets. For example, you could include your team list (%team) within the agenda snippet as well as use today’s date as the agenda creation date.

If you’re an advanced TextExpander user, consider using “fill-in” fields to create a basic form that prompts you to enter your agenda items.

For example, you could create a snippet containing the following code:

Conference Call Date: %filltext:name=Conference Call Date% Time: %filltext:name=Conference Call Time%

AGENDA
%filltext:name=Item 1:default=Start Time% – ITEM 1: Speaker: %fillpopup:name=Speaker:Bob:Sandra:default=Allison:Ravi:Yvonne% %fillarea:name=Item 1%

%filltext:name=ITEM 2:default=Start Time% – ITEM 2: %fillpopup:name=Speaker:Bob:Sandra:default=Allison:Ravi:Yvonne% %fillarea:name=Item 2:default=Item 2%

…to produce a fill-in-the-blank box like this:

text expander

(Don’t worry, TextExpander contains easy-to-use tools to create the code.)

After filling in the blanks, your text might look something like this:

Conference Call Date: August 4, 2014
Time: 10:00 AM GMT

AGENDA

10:00 AM – ITEM 1:
Speaker: Allison
Introductory remarks. Discuss the upcoming back-to-school season.

10:05 – ITEM 2:
Speaker: Ravi
Discuss Brazilian strategy and the status of the social media marketing campaign.

Once set up, you’ll have an easily accessible template to reuse over and over.

Creating Snippets for Your International Conference Call Service

With each team international conference call, you’ll need to inform your team of the call’s details. TextExpander can come to the rescue once again. Create a snippet containing basic conference call details such as: international conference call access number, PIN code, and any other stock instructions for participating in the call.

Another idea is to create another snippet containing the various international access phone numbers by country. When you need to inform your international participants of the appropriate access number, this information will be just a shortcut away.

Again, if you’re an advanced user, consider using fill-in fields where you have all the basics in place and then fill in the upcoming call’s unique details using a form. This is a great way to quickly fire off an email containing all of the pertinent details.

Creating Meeting Notes for Your Team International Conference Calls

During the call, you’ll want to take notes. Create a meeting notes snippet and be ready at a moment’s notice to start jotting down action items, questions, and more.

Using TextExpander to plan your team’s international collaboration by phone is an efficient way to write agendas, invite team members to team international conference calls, and take notes during the call.

aitelephone.com is not affiliated in any way with TextExpanded software and mentions it only as a possible assist to customers.

Team international conference calls

Making the Most of Team International Conference Calls

Should a crisis arise or a team member need immediate feedback from other members, it’s easy to initiate an overseas conference call.

Team Conference Phone MeetingIs your team scattered across the globe? While online communications tools allow for global collaboration, they are no substitute for team international conference calls.

After all, the ability to hear voice tone, inflection, and other verbal cues is lost in email, message threads, and social media. Not only that, team international conference calls take place in real time which allows your team to interact quickly and efficientlyPredictably reliable international connections and audio quality.

At the same time, team international conference calls can be difficult to coordinate due to time zone differences. Depending on the number of participants and the countries involved, costs can also become a concern. Thus, you’ll want to make the most of team international conference calls. Use the tips below to plan an efficient group conference call.

1 Use a pay-as-you-go, no-contract international conference call service with low per minute rates for the countries involved. Pay-as-you-go plans are ideal for teams that may use the service irregularly.

With a pay-as-you-go plan, there are no monthly fees or minimum usage requirements. If you do not use the service one month, you don’t pay for it. If you have a busy month with multiple team international conference calls, you simply pay for the number of minutes per participant used. When the project ends and the team breaks up, you can stop using the international conference call service without incurring an early termination penalty.

2 Allow team members to host international conference calls on the fly. With a reservation-less scheduling system, your team can hold team international conference calls as needed. Should a crisis arise or a team member need immediate feedback from other members, it’s easy to initiate an overseas conference call.

3 Allow team members to take turns being the moderator of team international conference calls. By rotating duties, each team member has the opportunity to determine the best time for the call, schedule the call, create the agenda, lead the call, moderate questions and answers, and follow up with recordings and notes.

With shared duties, no single team member becomes overburdened with teleconferencing responsibilities. At the same time, each team member learns what’s involved and will be more likely to become a better participant as a result.

4 Encourage team members to follow a similar format for each group conference call. Using a standard format breeds familiarity and makes planning easier. Create a basic template for your calls’ agendas. Your team moderator will simply need to fill in the blanks and distribute the agenda and call details to participants prior to the call.

5 Encourage team members to stick to a strict time limit. Not only will this keep your team international conference calls within budget, it will also keep each call on track. Once the call begins, the moderator will be responsible for ensuring that each agenda item is covered within its allotted time.

6 Suggest the use of MP3 recordings. Recording each team international conference call is a simple matter of clicking a button. Doing so ensures that team members can go back and listen to the call later or share the call with business partners, new team members, or members who were unable to attend the call live.

Help your team communicate in real time with team international conference calls. With a pay-as-you-go global conference calling plan and the tips listed above, your team can make the most of their time together in a group audio conference.

Learn more

International Collaboration by Phone

For example, Americans would dial a toll-free number for USA while Australians and Chinese callers would dial Australian and Chinese toll free phone numbers.

International Collaboration by PhoneIf you have a team scattered around the world, international collaboration by phone is essential to your team’s success.

Though newer technologies such as email and online collaboration tools have emerged, they haven’t completely replaced international collaboration by phone — nor should they. In fact, these technologies can work together.

For example, email and online file sharing tools are fantastic for sharing files or quickly leaving a message despite time zone differences. They’re less attractive, however, for brainstorming, discussing complex topics, and communicating important missives.

In addition, email discussions can take days, if not weeks, to move forward. When real-time dialogues need to occur, international collaboration by phone is the way to go.

Benefits of International Collaboration by Phone

International collaboration by phone allows team members to discuss projects, brainstorm ideas, clarify instructions, and much more in real time. With a phone call, misunderstandings can be avoided.

For example, verbal cues, such as voice inflection or tone, are absent in email and online discussion boards yet readily available in phone conversations. At the same time, international collaboration by phone is incredibly efficient. The conversation takes place, questions are answered, tasks assigned, and the next meeting scheduled.

Considerations When Collaborating Internationally

First, you’ll need a means for international team members to connect on the phone. We recommend using an international conference call service. With such a service, you can issue country-specific local or toll free phone numbers for participants to dial into the conference room.

For example, Americans would dial a toll-free number for USA while Australians and Chinese callers would dial Australian and Chinese toll free phone numbers. All would be connected to the same conference room regardless of the number they dialed to get in.

Next, you’ll want to schedule a convenient time for international collaboration by phone. This isn’t always possible when participants live around the globe. However, if your team regularly collaborates by phone, you can rotate conference call times and let each team member serve as the “host.”

Call quality is another major consideration. Interference, dropouts, static, tinny sound quality, and delays are unacceptable. Look for an international conference call service that uses a global PSTN network for the best sound quality possible.

Another consideration involves international conference calling costs. International collaboration by phone is a cost-effective choice, but it does incur costs. You can contain these costs by choosing a pay-as-you conference calling plan with no minimum usage requirements or monthly fees.

Another way to contain costs is to use the service’s moderator dial out feature to dial participants directly. This is especially useful when some participants live in countries with high international calling rates. By using the dial out feature, the call will be billed at the much lower dial out rate.

Your team should know when it makes the most sense to use each international collaboration tool available. Consider issuing guidelines describing which collaboration tool to use under which circumstances.

International collaboration by phone is a straightforward and affordable choice for real-time communications. A number of cost-effective international conference calling plans are available including pay-as-you-go plans with no monthly fees, long term contracts, or minimum usage requirements.

Learn more