Hold International Conference Calls from Just About Anywhere

All of our conference calls are carried over modern PSTN (Public Switched Telephone Networks) connections and state-of-the-art conference bridges, which are well known for exceptional call quality — even when connecting participates from remote locations.

How to Hold International Conference Calls from Just About AnywhereOur customers always inspire us with stories of their international conference calls.

Our service has been used in some of the most remote places on earth.

A recent user told us how their company uses international audio conferencing from their oil rigs off the coast of Singapore to communicate with others in Houston, Norway, the United Kingdom, Qatar, Nigeria, Australia, and Singapore. A user in Washington, D.C., says that we’re saving them money, providing excellent quality, and the toll-free access number has increased attendance.

Another user recently told us the service worked well from Bali, Indonesia with no issues “like magic.”

We love these stories. Here’s how you, too, can experience the magic of international conference calls from just about anywhere.

Experience multiple ways to connect

We offer a variety of ways to for your attendees to join your call including toll-free access numbers, local access numbers, moderator dial out, “Connect” app access, Skype access, mobile and VoIP phone access, and 24/7 operator assistance.

  • Host international conference calls from any country — You do not need to be located in the United States to host a global conference call. For example, if you’re in Singapore, you can host an audio conference call with users from around the world. When you dial in, you will dial a local or toll-free access number specific to Singapore while your attendees will dial in using numbers specific to their own countries.
  • Choose the most suitable plan for your needs — We offer several international conferencing plans with each offered without a contract. This makes it easy to change plans should your needs change. If you primarily host international conference calls between USA and Canada, our US-Canada conferencing plan is perfect. Our international conferencing plans offer access numbers for 119 or 150 countries. Whether you have attendees in Asia, Europe, Africa, Australia, North America, South America, the Caribbean, the Pacific Ocean, or the Middle East, we can connect you all in a global audio conference!
  • Experience crystal-clear connections — Another common comment we hear from our customers is “the call was clear as a bell.” Connection and audio quality issues have plagued many of our competitors, due in large part to cheap VoIP networks. All of our conference calls are carried over modern PSTN (Public Switched Telephone Networks) connections and state-of-the-art conference bridges, which are well known for exceptional call quality — even when connecting participates from remote locations.
  • Pay as you go — With competitive per minute rates and no monthly fees, our international conferencing plans are a pay-as-you-go option that scales to accommodate your conferencing needs. Whether you make one call per month or one hundred — or none for that matter — you pay only for actual usage.

Be ready at a moment’s notice. Activate your global conferencing account now and you’ll be ready to go the next time you need to collaborate internationally.

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Holding Brazil Group Audio Calls With International Participants

While you’re in Brazil, you may be far from home, but you’re never far from your contacts if you use an international conference calling service that supports Brazil group audio calls.

Brazil Belo HorizonteAs an emerging economy and gorgeous tourist destination, traveling to Brazil on business or for pleasure is becoming commonplace.

While you’re in Brazil, you may be far from home, but you’re never far from your contacts if you use an international conference calling service that supports Brazil group audio calls.

Here’s what you need to know about staying in touch with your international team while you’re in Brazil.

1. Setting up Brazil group audio calls is easy. With our international audio conferencing service, you can set up your Brazil group audio calls in the same way that you would do using a domestic audio conferencing service. The main difference involves issuing international access numbers. Simply schedule your group audio call and invite attendees. They’ll be given either local or toll free access numbers (depending on how you set up the conference) that are local to their countries.

2. Nothing’s more important than network quality. Not all international conference calling service providers provide exceptional sound quality. We do. All of our Brazil group audio calls are routed over a PSTN fiber optic network to ensure the best sound quality possible no matter where in the world your attendees are located.

3. You can host a group audio call from anywhere and from any phone. Whether you’re in Brazil, on a layover in Miami, or visiting another country, you can host international group audio calls. Not only that, you can do so from a landline, mobile phone, or VoIP phone. Your participants can join from any country or phone, too.

4. There’s no special equipment or software required. Have you ever been invited to a web conference only to find out that you need a microphone, webcam, and software? Even if you have the hardware and technical know-how to set everything up, doing so is time-consuming and intrusive. By hosting group audio calls, you’ll never impose on your participants in this manner.

5. A multitude of useful features are available. We recommend recording your Brazil group audio calls so that you can review them later or share the recordings with those who couldn’t attend in person. MP3 call recording is but one of many useful features.

6. Group audio calls are an affordable way to stay in touch with a geographically diverse team. We offer low per minute rates and pay-as-you-go pricing, making our international conference calling plans particularly affordable and flexible. If you only need to host Brazil conference calls while you’re in Brazil on business, use our service to do so with confidence. When you no longer have the need, stop using the service without concerns about contracts or fees.

When you use a quality international conferencing service, hosting group audio calls is easy. However, time zone differences can be challenging. We’d love to hear your ideas on how to schedule international conference calls with participants from around the world.

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Best Rates for International Conference Calls regardless of Attendee Location

Using the dial-out feature also can reduce the cost of your call, you’ll also have fewer absentees and be able to call participants on demand without waiting for them to dial-in.

Best Rates for International Conference CallsWant to reduce the cost of your international conference calls? If your international conference call service provider charges you per participant per minute, the best way to reduce your costs is to use the lower dial-out rates.

Why use the dial-out feature on a Global Conference Call?

There are two basic ways to connect international participants to a global conference call:

Let the participants dial in or use the leader dial out feature. International conference call services that support dial-out tend to charge lower per minute rates for dial-out calls than for toll-free inbound calls from international countries.

For example, if a caller dials in from a high cost country with rates of 50 cents per minute, a ten minute call for that participant would cost $5.00. However, if rates for dial out were just 10 cents per minute, that same call would cost just 50 cents. The savings could be dramatic, especially if you have multiple callers from high cost countries.

The same is true of callers using mobile phones in some countries. Rates for mobile access could be significantly higher than expected. In many countries, mobile phones are more widely used than landlines as well.

Pay attention to the various per minute and mobile rates listed for the countries your participants will be calling from and consider using the free dial-out option. This simple step could reduce the cost of your global conference call dramatically.

In addition, some countries do not have toll free access numbers. If this is the case, your participants will either have to dial an international phone number to reach the teleconference — and they will be stuck with the international long distance charges associated with doing so. Using the dial-out feature solves this problem. The system enables the chairperson to dial their international phone number through the conferencing bridge.

Moderator Dial-Out

If you have a single participant in a high cost country, you could use the moderator dial-out feature to call that person directly at the time of the call or add a participant at any time during the call.

Using the dial-out feature also can reduce the cost of your call, you’ll also have fewer absentees and be able to call participants on demand without waiting for them to dial-in.

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Mind Your International Conference Call Manners

If you are the moderator of the call, you will have more features available to you; make sure to learn them before the international conference call and not during it.

Mind Your International Conference Call Manners When it comes to participating in an international conference call, it’s important to follow basic rules of phone and professional protocol.

After all, you want to come across as polite and professional, right? An international conference call brings with it a few additional challenges including some that are unique to the medium such as muting and unmuting the line as needed.

Use the tips below to mind your international conference call manners.

1. Learn how to use the international conference calling system in advance. In general, international conference calling involves using regular and mobile phones, a telephone number, and an access code or PIN.

You don’t need any fancy software or equipment. However, you should be familiar with how to mute and unmute your phone line so that you can block out any distracting noises from your environment while someone else is speaking. If you are the moderator of the call, you will have more features available to you; make sure to learn them before the international conference call and not during it.

2. Remember that you represent your entire organization. Whether you are hosting an international conference call or participating in one, you may be the only person representing your organization.

Your demeanor reflects the entire organization. Even if your role in the call is minor, how you present yourself is of utmost importance.

3. Use professional, clear language. One of the biggest problems associated with international conference calls involves language. After all, participants come from around the globe.

Not only should you use professional language and avoid profanity and slang, you should also try to be as clear as possible. Your international colleagues may not be familiar with expressions and colloquialisms common to your culture.

4. Avoid humor and controversial topics. Humor is hard enough to pull off with participants from within your own country, and even more so with an international crowd.

It is too easy for a seemingly harmless joke to turn offensive or insulting. Politics and religion are also extremely touchy subjects and should be avoided.

5. Be on time – if not early. Being on time shows other participants that you are prompt, reliable, and respectful of their time. Ideally, you should be dialed in, connected, and ready to begin several minutes before the official start time.

Go ahead and dial in five minutes before the conference begins and enjoy some light reading while you wait. This ensures that you’re on time and ready. In addition, you may have the opportunity to chat with other participants before the international conference call officially begins.

This is a great way to build rapport with other participants with whom you may not have the opportunity to speak with one-on-one.

Another reason to be on time is that you don’t want to miss anything. If you’re a participant, the international conference call will start with or without you and you’ll miss out.

On the other hand, of you’re the call’s moderator and you’re not on time, your participants are likely to be upset and unlikely to hang around for more than a minute or two for you to arrive. They may not give you another chance to coordinate a global teleconference. Even worse, they may question your ability to meet deadlines or serve their needs.

6. Be prepared. If you’re the moderator of the international conference call, then you should have an agenda prepared and you should be prepared to keep the call on track. As a participant, you should know what your role is in the call and prepare accordingly. For example, if you’ve been asked to share feedback about a certain process or product, you should gather information well in advance of the call and outline the key points that you’d like to discuss.

7. Use mute and unmute. Teleconferences have multiple participants, each calling in from their own potentially noisy environments.

When you’re not speaking, make sure to mute your line. That way, any background noise will not interfere with the international conference call. When you need to contribute to the conversation, simply unmute your line and speak freely.

8. Pay attention to the clock. If you are the teleconference moderator, it’s up to you to manage the clock and moderate the discussion as needed to ensure that the teleconference stays within its scheduled time allotment.

If you are a participant who has been allocated a certain amount of time to speak, you’ll also want to be mindful of the clock. For example, if you’ve been allotted 5 minutes and you’ve already spoken for 10 minutes, you may need to wrap up your presentation or ask the moderator if it’s okay to speak a little longer.

Moderating or participating in an international conference call requires advanced preparation

Hosting or attending an international conference call needs some advanced thought, professionalism, and attention to detail. Be prepared, polite, and mindful of others and your next international conference call is sure to be a success.

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International Conferencing and the Legal Industry

Not only can you host conference calls with numerous participants from around the world, you can do so without overseas travel.

International Conferencing and the Legal IndustryLegal Industry Conference Calls

International phone conferencing provides attorneys with a robust communications solution to costly international flights. If you need to fly in an expert witness from another country or travel to another nation to negotiate a contract, consider using an international conferencing service instead. Not only can you communicate with numerous participants from around the world in a teleconference, you can do so without the hassles of international travel.

Types of Events Suitable for International Conference Calls

Teleconferencing is an excellent choice for busy attorneys who want to conserve both time and resources. Many routine meetings can be handled via an international conference call including the following:

  • Client meetings – If your firm has clients located around the world, clients who travel frequently, or attorneys who travel frequently, international conferencing allows for group phone calls with all involved parties no matter where they may be located. Whether you have a new client located in France, an attorney on vacation in Belize, and a senior partner working out of New York City, everyone can gather together in a private teleconference at the appointed time.
  • Expert witnesses – Need to interview an expert witness from Europe as you build your case in the United States? Using international conferencing is an affordable choice that does not require any special equipment on anyone’s part. Each participant uses a standard or mobile telephone, dials the access number, and is joined into the conference call. You and your colleagues can ask questions, get clarification, and get a feel for the witness’s tone of voice and demeanor without having to travel. In addition, you can record the call or even have a court reporter present.
  • Audio depositions – Can’t wait until a witness returns from an overseas trip to hold the deposition? Consider using an international conference call to hold an audio deposition. Again, you, the deponent, a court reporter, and other attorneys may be located in different countries. However, by using international conferencing, you can also speak to one another in a group conference call.
  • Contract negotiations – If you need to be involved in multiparty contract negotiations, you may be able to accomplish a great deal of work in an international conference call. Not only can everyone involved join in the call from whichever country they may be in at the time, you can record the call for later as well as have the MP3 recording of the call transcribed if desired.

Meetings, interviews, depositions, and contract negotiations are just a few of the many ways that you can use international conferencing in your law firm. Other possibilities include collaboration with senior partners and overseas vendors, training and motivational sessions, strategy planning sessions, and even sales meetings with prospective clients. The options are virtually endless!

The Benefits of Using International Conferencing

You can hold any number of group interactions using a global conference call. Doing so can lead to numerous benefits including the following:

▪Less travel – Less travel means reduced travel expenses and increased productivity. For example, if you need to fly across the ocean once a month to meet with a VIP client living abroad, international conferencing can save your firm thousands of dollars each month in travel expenses. In addition, since you won’t be spending several days in transit each month, you will have more hours available for other clients. Reduce costs and increase billable hours by choosing international conferencing as often as possible.

▪Easy international dialing – With international conferencing, participants can dial unique phone numbers to reach your teleconference. What makes these numbers so special? They are specific to the callers’ countries. For example, a caller in Spain can dial a toll free number that adhere’s to Spain’s dialing conventions while a caller in the United States might dial a U.S. 1-800 number to connect to the same teleconference. This is especially helpful in addressing qualms about international calling costs as well as in helping callers connect to a conference call without needing operator assistance.

▪Easy MP3 recordings – Recording an international conference call is simple if your calling plan supports MP3 recordings. Having a recording of the call allows attorneys to review the call later or get the call transcribed if desired.

What to Look for in an International Conferencing Plan when associated with the Legal Profession

As a member of the legal profession, you need a reliable communications method free of advertisements, interference, and expensive long-term contracts. Fortunately, it is possible to get a high quality international conferencing plan that does not require a contract or impose monthly minimum usage requirements. Depending on your intended use, you can either get toll free or local access numbers specific to each user’s country. Keep in mind that rates vary based on the countries involved and that some countries have lower rates than others. If a country’s rates are higher than expected, you can use moderator dial out to call participants in those countries and get a better per minute rate.

International conferencing is a cost-effective way for attorneys to communicate with clients, partners, vendors, other attorneys, and other people located around the world. Whether you need to collaborate, negotiate, or interview witnesses, choosing a pay-as-you-go international conferencing plan provides you with options.

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International Conference Calling Tips for Moderators

International Conference Calling Tips
International Conference Calling Tips for Moderators

International Conference Calling Tips for Moderators

You’ve just signed up for an international conference calling plan, now what? You’re officially a global conference call moderator. As the moderator of an international conference call, you have several roles and responsibilities. Use these tips to make your first, and subsequent, global conference call, a success.

Get to Know Your International Conference Calling Plan

As with any type of service, it’s smart to get to know the various features your new international conference calling plan offers as well as how to use them. Spend time exploring your online account management dashboard, read any tutorials or quick start guides offered, and set up a test call. By getting to know your international conference calling plan in advance, you’ll be less likely to stumble when you need to make your first conference call.

Don’t worry, international conference calling is easy to learn and use. Spend a few minutes getting acquainted.

Plan Your Conference Call in Advance

Whether you’ve moderated hundreds of global conference calls or are about ready to host your first one, planning your call in advance is advisable. Think about what the call’s purpose is, what needs to be discussed, and who needs to attend. By determining these three crucial points, you can then figure out how much time to allot for the call (based on the purpose and discussion points) as well as which countries will be involved in the call (based on who needs to attend).

Allotting sufficient time for the call is smart as you must manage costs and be respectful of your participants’ time. Ideally, you’ll want to stay within your budgeted timeframe without going overtime.

Identifying the countries involved in your international conference call helps you to schedule the call so that it’s as convenient as possible for the bulk of your participants. You can also use your country list to see if it makes sense to use moderator dial out to some countries. Some countries have dramatically higher rates for callers to call into your global conference call than it would cost for you to dial them directly. Look up your international conference calling plan’s rates for each country and choose moderator dial out where it makes sense. You can set up automatic dial out to these participants. At the appointed time, the system will dial them and connect them to your teleconference.

Take Advantage of Your Plan’s Tools and Features

Once the global conference call begins and all participants are on the line, begin your conference. While you could conduct the call successfully from this point forward, your international conference calling plan has several tools and features that can enhance the conference. Make sure to use them!

For example, what if one of your participants calls into the call from a noisy environment and doesn’t know how to, or has trouble with, mute the phone? Instead of subjecting all participants to background noise, you can mute the participant’s noisy line. You can also mute all participants’ lines except yours when you speak if desired. This is ideal for teleconferences where the moderator presents content to an audience of listeners.

Your international conference call can also be recorded for future use if desired. Create an MP3 recording of your call with just a few mouse clicks in your online conference call management dashboard. After the call completes, you can use the MP3 recording as you see fit. For example, you could make it available to participants who were unable to attend the call live, you could create a podcast, you could post it on your internal website for your employees to listen to at their leisure, and more. Many global conference call users use conference calls to create information products and then sell their MP3 recordings to interested parties.

If you need help during your international conference call, a live operator can help. Make sure to take advantage of operator assistance as needed. By handing off a problem to the operator, you can resume your presentation. For example, if a participant has emailed you informing you that for some reason she cannot connect to the conference, you could have the operator attempt to connect her to the call. This way, the teleconference is not unduly delayed due to a small hiccup affecting just one caller.

Holding a global conference call is a great way to communicate with participants located all over the world. It is also extremely affordable. With a pay-as-you-go international conference calling plan, you can hold conference calls as often as needed without minimum usage requirements. Make the most of your plan by taking the time to get to know it, planning your calls, and taking advantage of the tools and features available to you.

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Strategies to inspire attendance of International Conference Calls

International business people communicate via global conference calls
Inspire Global Conference Call Attendees

Strategies to inspire attendance of International Conference Calls

Hosting an international conference call involves more than signing up for a teleconferencing account, scheduling the conference, and inviting participants. It also means keeping conference call attendees engaged and interested. If you’ve ever attended a boring or useless conference call, you know the pitfalls of poor planning. Use these tips to plan an engaging international conference call.

  • Determine what you want to accomplish before you schedule the call. By planning your topics beforehand, you’ll have a better idea of how much time you need. If you only need 20 minutes to accomplish the goal of the international conference call, schedule accordingly. Your participants would prefer a short, on-task meeting over an overly long one with no clear direction.
  • Create and distribute an agenda for the call in advance. Again, your attendees will appreciate knowing what to expect and how much time they’ll be required to invest in the teleconference. The agenda will also be helpful for potential attendees to determine if their attendance is necessary.
  • Adhere to the agenda’s topics and time limits. If you’ve designated 10 minutes for an individual to speak on a given topic, you may need to jump in if the speaker goes over the allotted time period. As the moderator of the call, it’s your job to moderate the pace of the call. If a speaker doesn’t use up the entire allotment, you can either use that time for questions and answers or wrap up the call a few minutes early. It’s helpful to have a list of alternate topics to discuss if time allows.
  • Use icebreakers at the beginning of the call. With an international conference call, you’ll have participants from around the globe. A quick icebreaker game or a short round of introductions can be fun and interesting to callers. For larger groups, individual introductions are time-prohibitive. In this case, a few shout outs, such as “We have callers from Hong Kong, Canada, London, and South Africa.” If you’re using the chat tool in conjunction with your international conference call, you could also prompt attendees to enter their names and locations in the chat box.
  • Offer an incentive to stay on the conference call. Staying on task and delivering relevant content are vital to your teleconference’s success. However, people often sneak out toward the end of the call for any number of reasons. One way to keep them tuned in is to offer an incentive at the end. It could be as simple as randomly awarding a $10 Starbucks card or offering a special offer on a product of interest to your attendees.

With advance planning and a solid agenda, your next international conference call can be a resounding success!

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How Do Companies Use International Conference Calling

International Conference Call Sales Tool
Conference Call Sales Tool

How Do Companies Use International Conference Calling?

Companies use international conference calls for all kinds of purposes. For some, the international conference call is a cheap way to keep virtual teams connected. For others, teleconferences are a convenient way to share ideas with a global audience. Some sales professionals use conference calls to pitch their products or negotiate deals. The possibilities are endless. Below are a few ways that businesses of all types have used international conferencing:

  • School is in session – Virtual schools, charter schools, colleges, and other educational institutions often use teleconferences as part of their distance learning programs. For example, students may be required to attend weekly teleconferences where they’ll be able to hear the instructor’s lecture, get their assignments for the week, and have the opportunity to ask questions. Schools also use international conference calling for administrative purposes such as staff meetings and as alternatives to in-person meetings.
  • Legal proceedings – Court reporters, lawyers, and litigation support services firms often use international conference calling to conduct some legal proceedings. Not only does doing so eliminate travel, it’s possible to record conference calls and the calling plan can create an accurate record of who was present during the call.
  • Board meetings – From charitable organizations to Fortune 500 companies, many businesses use international conference calls to hold virtual board meetings with attendees scattered around the world. This saves on travel expenses while accomplishing the agenda items.
  • Mentoring and coaching – Many businesses and entrepreneurs use teleconferences to mentor and coach others. One of the benefits of using an international conference call to host a mentoring or coaching session involves recording the call for later use. Not only can the original attendees benefit from the session, future ones can listen to the call and receive the same information.

These are but a few of the many ways that businesses use international conferencing. How will you use your international conference calling plan?

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Create a private international access number for your conference calls

Create a private local access number for your international conference call participants.

Create a private overseas conference call access number
Create a private overseas conference call access number

International conference call services are nothing new.

There are now many variations of international conference calling to suit the requirements of enterprise users that must collaborate with their offices in other countries on a regular basis.

One of the newer innovations is the ability to create an access number in a country where previously none existed.  Why is this useful? For instance, what if you are a UK based company and you have a scheduled requirement to host conference calls with attendees located in Kenya.  How does the Kenya guest enter your conference call without needing to call the UK or the US or another country where the conference bridge happens to be located?

Another example, assume you are a company based in the US and you host regular conference calls with an overseas office or a client located abroad. What do you do if that overseas participant is located in a country that has no local access number at all,
either local or toll free? How does the invited guest access your international conference call?

Through the use of ‘international call forwarding’ a private access number can be enabled providing local access in scores of available countries.  Participants will be able to dial-in to your international conference call from their country location at no cost to them.  Currently there are 94 countries and approximately 2000 cities worldwide that are available to be used as a local access number for international conference calls.

Learn more about creating your own international conference call access number utilizing global call forwarding here.

International Conference Call Features & Options Summary

Updated user ‘features and options’ for International Conference Call plan.

View service summary here.