International Conference Calls and the Hospitality Industry

Hold International Conference Calls with VIPs depending on the VIP’s requirements, your conference calls may include participant’s from around the world.

International Conference Calls and the Hospitality IndustryInternational Conference Calls and the Hospitality Industry

The hospitality industry uses international conference calling for a variety of purposes including internal brainstorming sessions, formal training, contract negotiations, procurement, guest relations, and even as a service offered to guests. The possibilities are nearly limitless! Below are a few ways that you can use global conference calls to communicate internally and externally to collaborate with regional managers, employees, vendors and suppliers, event planners, and guests from around the world.

Six ways to Host Virtual Meetings with participants around the world

International conference calling allows you to hold virtual meetings with participants from around the world in a private, voice-only “conference room.” In order to access the virtual meeting, each of the global conference call’s participants uses a standard or mobile phone to call in. There’s no need for computers or software. In addition, each caller receives an access phone number that is local to their country which avoids unnecessary dialing confusion or concerns about the call’s potential cost.

You can use global conference calls for meetings with:

  • Your executive team – Is it hard (or expensive) to get your executive team together for routine meetings? Teleconferences are a low-cost way to keep everyone informed of both routine and major events.
  • Regional managers – With facilities around the globe, international conference calling is a must to ensure that each regional team feels connected to the larger organization. Use global conference calls to support, encourage, train, and troubleshoot facilities around the globe.
  • Employees – While it may not be necessary to hold companywide conference calls on a regular basis, occasional group conference calls can be used for a variety of purposes such as for making major announcements or holding training sessions. You can also record your group calls, allowing employees to listen in at a later time and date if desired.
  • Lawyers, publicists, and other professionals – Need to strategize with external partners such as lawyers, publicists, or consultants? A global conference call allows you and your executive team to connect with professionals from around the world in a private, convenient teleconference. Get your questions answered and brainstorm your next move without having to arrange flights or hotel accommodations.
  • Suppliers and vendors – You can also use international conference calling to hold procurement teleconferences, negotiate better deals with vendors, coordinate projects, and much more.
  • Event planners – Global teleconferences are also useful when working with event planners who intend to hold conferences, exhibitions, banquets, trade shows, sporting events, and other events at your venue. Because global conference calls are so convenient, your meetings can include crucial personnel involved in planning an event so that the event planners can get all of their questions answered in a single session.

Hold International Conference Calls with VIPs

Hotel Businessman on global conference callWhether dealing with an agency or celebrities, politicians, and high rollers directly, global conference calls allow you to quickly and easily connect all relevant parties to a group call. Depending on the VIP’s needs, your conference calls may include participant’s from around the world including:

  • Hotel managers
  • Food service managers
  • Transportation coordinators
  • Security managers

You can even add participants to the call as needed. For example, if the agent has questions about your security detail at a specific property, you could use the moderator dial out tool to call the head of security at that facility and bring him or her into the conference call.

Offer International Conferencing as a Service

Not only can you use international conference calling for all of the above, you may also want to offer international conference calling to your guests or as part of your meeting room services. For example, if your facility has a standard business center with computers, Wi-Fi, fax machines, and standard phones, adding international conference calling could set your facility apart from its competitors. Using your international conferencing plan’s account management dashboard, you will immediately know the total cost of each global conference call your guests make. Thus, you can bill them accordingly. Low per minute international rates allow for a healthy markup. Meanwhile, your business guests will appreciate being able to stay in touch with their teams around the world.

Not only can you offer international conferencing via your business services center, your concierge could easily coordinate global conference calls for guests as needed. Guests can even participate in their conferences from the privacy of their rooms.

Whether you operate a chain of hotels or a small bed and breakfast inn, signing up for an international conference calling plan allows you to stay connected to partners, suppliers, agencies, and VIP guests and their representatives from around the world. You can even get a pay-as-you-go plan with no contracts, allowing you to offer global conference calls as a service without any upfront costs. If you do business with others outside of your country, as most hospitality businesses do, access to international conference calling makes perfect sense.

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International Conferencing Calling Lebanon

Whether you’re in Lebanon or on the other side of the world, your global conference calls will be crystal clear.

Zaitunay Bay, Downtown Beirut

Ensure that all of your international conference call participants in Lebanon and other countries around the world have a great end-user experience by choosing an international conference calling solution that works well.

Lebanon International Conference Call Solution

Whether you are in Lebanon and responsible for hosting a global conference call or simply have a few attendees located in the country, the moment your conference call involves international participants, it becomes more complicated to host. Fortunately, our international conference calling service is designed specifically to counter these challenges.

For illustrative purposes, we’ll assume that you’re in Lebanon and would like to host an international conference call with participants located in the following countries:

  • Lebanon
  • France
  • Ireland
  • El Salvador
  • USA
  • Canada

While you could attempt to use your office’s PBX system for the conference call, your global attendees would need to dial your company’s direct phone number in Lebanon. This means that each attendee would incur international dialing costs. Not only that, some may need operator assistance to dial out of their countries. Also, some might not attend your call because of perceived difficulties or concerns about international charges.

With our international conference calling plan in Lebanon, you can overcome all of those objections. First, your participants will be able to dial local or toll free access numbers to your Lebanon conference call. These access numbers are specific to each country. For example, your callers in Ireland will dial an Irish access number while those in Canada will dial a Canadian one.

Though they may still incur local toll charges (depending on their proximity to the local number provided), they will not need to learn how to place an international phone call, nor will they need operator assistance. If you want to make sure they don’t incur any local toll charges, provide toll free access numbers to your conference call.

Now that access to your Lebanon international conference call is taken care of, let’s look at some of the other benefits of using our global conferencing service:

  • Low per minute international rates — Each call is billed on a per participant, per minute basis with rates varying based on the countries involved. Our international conference calling rates are extremely competitive, making hosting international conference calls in Lebanon more affordable than you may have thought. You can also reduce the per minute rates on select countries by opting to dial those participants directly. For example, the toll free rate for El Salvador is currently $0.39 per minute while the dial out rate is $0.17 per minute.
  • MP3 call recording — The ability to easily record your global conference calls is also beneficial. Whether you intend to keep the recording as a record of the call or would like to share it with absentee participants, the recording is easy to create and share.
  • Pay-as-you-go — Our international conference calling services in Lebanon and around the world are offered on a no-contract basis. Simply pay as you go without concerns about long-term commitments or minimum usage requirements.
  • Access numbers that work — 24 hour monitoring of our global access number system assures that your call will have no connections issues for your participants.

All of our international conference calls are powered by a global fiber optic PSTN telecommunications network for the best quality and reliability. Whether you’re in Lebanon or on the other side of the world, your global conference calls will be crystal clear.

Ready to host your first international conference call with Lebanon?

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Chairing Kazakhstan Conference Calls

Shymkent Kazakhstan ObeliskWhether you’re a longtime resident of Kazakhstan or visiting the country, conference calling is a great way to communicate with people in other countries.

That said, it’s a bit more complicated to chair a Kazakhstan conference call with international participants than it is to host a domestic conference call. Here’s what you need to know about chairing international conference calls in Kazakhstan.

  1. Not all Kazakhstan conference calling services are created equally. When shopping for Kazakhstan conference calling services, you’ll likely find a variety of plan types including so-called unlimited conferencing services, bundled deals, and advertising-supported freebies. Some Kazakhstan conference calling services use VoIP networks where audio quality could be compromised. Our pay-as-you-go international conferencing plan is competitively priced, loaded with features, and PSTN-based for the best audio quality possible. There are no minimums or contracts, making it the ideal choice for anyone needing to chair conference calls in Kazakhstan.
  1. It’s best for international participants to be given local or toll free access to the Kazakhstan conference call. Few people are completely comfortable dialing international phone numbers. Remove the uncertainty by using a Kazakhstan conference calling service that has local and toll free access numbers for countries around the world. Instead of dialing a Kazakhstan phone number, your international participants will dial a local or toll free number to join your call.
  1. You may want to record the conference call for later. Whether you’re holding the conference call for business or for pleasure, recording the call for later is a good idea. Review the MP3 recording after the fact to make sure you understand what’s required of you, share it with your business colleagues who were unable to attend the call in person, or post it to your learning management system as a learning resource. The options are virtually unlimited — but only if you record your conference calls.
  1. Conference calling rates vary by country, access type, and even phone type. Remember that conference calling rates tend to vary based on the country your participants are in, your calling plan type (i.e., toll free or local access numbers), and even by the type of phone your participants use. Use our conference call calculator to get a better idea of your anticipated conference calling costs and plan accordingly. If you find that rates for a few countries are higher than you expected, consider using the moderator dial out feature to dial participants in those countries directly.

If you’re located in Kazakhstan and need to communicate with a group scattered around the world, Kazakhstan conference calls are a convenient, affordable way to facilitate group communications.

How are you using conference calls in Kazakhstan?

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Global Conference Call Checklist

Planning a global conference call? Whether you’re hosting international conference calls with over 100 participants or just a handful, planning your call is the key to success. Use this global conference call checklist to ensure that nothing is left to chance.

           Determine the goal of the global conference call. A successful conference call is a focused conference call. Long before you schedule the conference, you should know exactly what you want to achieve. This will drive everything from who you invite to what’s on the agenda.

           Choose a reliable, high quality global conference call service provider. Next, you’ll need a means of conducting the teleconference. While you may have a conference room and a reasonably equipped phone system, global conference calls are tricky to pull off without a dedicated service. For starters, your phone system may be able to handle just a few callers at once.  Hence, many international companies choose to ‘outsource’ their global conferencing needs to a third party service that specializes in overseas conference calls.

In addition, international calling costs could deter some participants from calling in. With a global conference call service provider, participants can dial local or toll free phone numbers to reach the conference room. Make sure to choose a global conference call provider that offers the highest quality connections such as PSTN network connections rather than VoIP.

           Get familiar with the conference calling tools available to you. As the moderator of the call, you will be responsible for the behind-the-scenes technical details. For example, you may notice that there’s a lot of background noise coming from one participant’s phone line during the call. By familiarizing yourself with the tools in advance, you’ll know how to mute that caller’s line with minimal disruption to the conference.

           Create your participant list. Create a detailed list of the global conference call’s participants. Include name, position/department, phone number, and country. Evaluate this list against your goal for the call to make sure that you are inviting the right people.

           Evaluate possible times for your global conference call. Again, look at your list of participants. Which countries are involved? Which time zones have the most participants? Which times would be convenient for the majority of the group?

           Decide whether to provide local or toll free access. The goal of your call as well as its audience will play a role in whether to provide toll free access. For example, if the call is a sales presentation to international customers and prospects, then toll free access is a must.

On the other hand, if participants are from your branch offices, a local number may be just fine. Your global conference call service provider will provide you with the appropriate access numbers for participants around the globe. Make sure to choose a service provider that supports the countries involved.

           Decide whether you want to record the call. Most conference calling services include a way to record the overseas conference call. You can record the call for your own purposes or make the recording available to others after the fact. For example, if the conference call is a training call, future trainees can listen to the original call in the future.

           Identify participants who live in countries with the highest calling rates. Rates vary from country to country, with some countries being dramatically more expensive than others. If you have some participants in these high-cost countries, consider dialing them directly using the global conference call service’s dial out feature which usually has much lower costs. You may even be able to preprogram numbers and dial times.

           Create an agenda for the global conference call. Next, review your goals for the call and create a timed agenda. If others will be presenting, communicate with them and let them know how much time they’ve been allotted and the topic you’d like them to address.

           Recruit a co-moderator. It’s helpful to have a co-moderator during the global conference call. Your co-moderator can take notes, keep track of time, and help participants who may be having technical difficulties.

           Invite attendees. Next, it’s time to invite your participants. Your invitation should include all of the pertinent details such as the time and date of the call (expressed in local time), access numbers and PIN codes, goal of the call, agenda, and who to contact should they have any trouble (your co-moderator or the global conference call service provider’s 24/7 operator).

           Conduct the call. Finally, it’s time to conduct the global conference call. Having already done all of the above, you should be well prepared and ready for a successful teleconference.

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Delegating International Conference Call Tasks

Planning an international conference call does not need to be a one-person job. Determine which tasks you can delegate to others and then seek help from your team.

Delegating International Conference Call TasksHolding international conference calls on a regular basis can bring your global team together and improve collaboration.

However, coordinating international conference calls requires a great deal of work. Delegating some of this work can free up some of your time as well as improve participation. Use the tips below to improve your global team teleconferences.

1. Identify what tasks need to be done. Though task lists vary, some tasks are fairly common to all conference calls such as creating an agenda, scheduling the call, inviting participant’s and distributing the call’s details, recording the call and later sharing the recorded file, and keeping track of time and agenda items during the call.

Once you’ve identified each task, figure out which tasks can be automated, which ones you absolutely must handle yourself, and which tasks could be assigned to someone else.

2. Ask for volunteers. A few weeks before your next international conference call, ask for volunteers to help you coordinate it. Briefly explain what you need help with and what’s involved. For example, if you need a time keeper, explain that the time keeper will use a stopwatch to time each agenda item and will provide notice when the speaker has three minutes left to wrap up the discussion.

3. Assign a different “host” team each month. An alternative to asking for volunteers is to rotate responsibilities amongst different “host” teams each month. For example, you could put your Italian team in charge of scheduling and coordinating your team conference call in January and then have your Brazilian team do the same the following month.

By rotating responsibilities, each team could bring its own unique talents to the call and experience the various challenges involved in scheduling global teleconferences. With each team experiencing some of these challenges firsthand, you may find that teams become more accommodating and more invested in making the teleconference a success.

4. Ask for feedback. Efficient global teleconferences don’t happen by accident. They’re the result of careful planning and continuous improvement. Ask your delegates what they thought of the planning process. Ask them what they might do differently and why.

Planning an international conference call does not need to be a one-person job. Determine which tasks you can delegate to others and then seek help from your team. Doing so provides others with the opportunity to contribute to your team-building efforts and can improve participation.

It may also improve their own team communications and collaboration skills. Your team members may suggest some creative ideas that you can incorporate into your future calls as well.

Managing Time During an International Conference Call

Meetings, whether they take place in person or are held remotely, are notorious amongst participants for taking up too much time. Whether you’ve rented a conference room or are holding an international conference call, each participant likely has time constraints.

With an international conference call, each minute of your meeting impacts the meeting’s total cost as well. Plus, many participants will be calling in outside of their normal work hours, making the call an infringement on their own personal time.

Managing an international conference call’s time is respectful of your participants’ time as well as economically smart. Use the tips below to keep your next international conference call on track.

  • Hold shorter, more focused conference calls more frequently rather than “catch-all” conference calls at longer intervals. A tightly focused conference call often requires fewer participants and will have fewer agenda items. Thus, the meeting will be more relevant to those who attend, and it will take much less time than a more generalized international conference call. In addition, participants will appreciate short international conference calls that only take a few minutes each time instead of long, involved calls that require several hours of their time.
  • Limit the number of participants. The more participants on any given international conference call, the more difficult it becomes to manage both conversations and time. Consider inviting just a handful of leaders to each international conference call and then distributing a MP3 recording of the call to others who need to know the information that was presented.
  • Create a timed agenda. Holding short, tightly focused international conference calls requires staying on track. A timed agenda is a great way to ensure that your call doesn’t last longer than scheduled. If you’ve allotted 15 minutes to the call, then your agenda needs to reflect that. Write down each agenda item and assign a realistic time limit to each one. During the call, keep track of the time as you move through the agenda.
  • Share your agenda in advance. Each participant should know what to expect before the conference call so that they too can prepare. Email each participant a copy of the agenda and let everyone know what’s expected of them. For example, if you need input about a recent change, let them know that’s what you’re looking for so that they can gather their thoughts and ask their teams if they have any suggestions or feedback.
  • Start and end your international conference call on time. If you have a 15-minute teleconference scheduled and you wait five minutes for a latecomer to call in, your meeting just became a 20-minute meeting. Five minutes may not seem like much, but it is multiplied by the number of participants left waiting. Waiting for latecomers also sends a signal to those who were on time that the latecomers’ presence is valued more than theirs. Let the latecomers pay the consequence for their tardiness, not those who arrived on time. Again, you can record the call and let those who missed out catch up later.
  • Become comfortable with your international conference call service before you use it. You may want to hold a few practice calls with a co-worker before holding your first live international conference call. This can help you avoid any time-consuming mistakes.

Because conference calls are usually billed per minute and per participant, managing time can also keep your meeting within its budget. Keeping your meeting focused, following a timed agenda, being selective about who you invite, recording the call, and starting and ending your meeting on time are but a few easy steps you can take to improve your next global conference call.

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Improve the Efficiency of Your Next International Conference Call

In addition, many decisions will be made. Make sure someone is responsible for taking notes so that these items are not neglected on your global conference call.

Improve the Efficiency of Your Next International Conference CallHosting an international conference call requires coordinating the schedules of multiple participants from around the world.

Just as you likely have a busy schedule, the same is true of your global teleconference participants. By running the most efficient conference call possible, you can accomplish the call’s mission while respecting everyone’s time.

This, in turn, lays the groundwork for the participation of future international conference calls.

Use the tips below to improve the efficiency of your next international conference call.

1. Define the call’s mission. Have you ever attended a teleconference that rambled on with no clear agenda? The conference call probably did not have a clearly defined mission. Thus, the moderator “winged it” and efficiency suffered as a result. Before you schedule your next international conference call, make sure you know exactly what you want to accomplish. Write down the call’s mission in one or two sentences.

2. Define who needs to attend the international conference call. Have you ever attended a teleconference that had little relevance to your job role?

If so, your presence may not have been essential and you likely felt as though the conference call was a waste of your time.

Think about your call’s mission before you start inviting participants. Who is critical to the mission? Who needs to attend the call? Is it necessary for all participants to attend the entire call? Is it possible to excuse some of the participants after the main portion of the call is over? Would it be better to allow some participants to listen to a recording of the call after the fact at their leisure?

3. Plan your call’s talking points. Whether you work off of a formal agenda or a rough outline, you should know exactly what topics should be discussed as well as for how long.

As you finalize your call’s agenda, make sure to share it with key participants – especially those who have been assigned to speak about a given topic. Let speakers know how much time you’ve allotted for their presentation along with any other pertinent details so that they can arrive well prepared.

4. Schedule the call and share the call’s details in local time. With an international conference call, participants will appreciate receiving the call’s details in their own local times.

By telling them exactly what time to call in local time, you can avoid missed calls and unnecessary confusion.

5. Provide international participants with a local access number. Use an international conference calling service that offers toll free or local access numbers that are local to the countries that your participants are in.

This ensures that each caller can dial a local phone number in order to participate in the teleconference. It can also eliminate confusion and concerns about international dialing.

6. Distribute any pre-call handouts you may have. If you would like participants to be able to refer to sales report, product literature, or other materials during the teleconference, distribute those items in advance so that participants can have them available during the call. You could also distribute the call’s agenda with links to these items.

7. Actively moderate the call. An international conference call can quickly get off track if it is not actively moderated. Use your agenda and a stopwatch to ensure that no single topic exceeds its time limit.

If a topic runs shorter than expected, keep track of how much “bonus” time is available. At the end of the teleconference, you could then use that bonus time to address topics that need more feedback.

8. Assign someone take notes. During the international conference call, many questions will come up that need to be researched before they can be answered.

In addition, many decisions will be made. Make sure someone is responsible for taking notes so that these items are not neglected.

9. Recap the discussion and what needs to happen next. At the end of the call, refer to the call’s notes and do a quick recap of the key points of the discussion.

Let everyone know what the next steps are and reiterate any specific action steps that were defined during the call. Thank everyone for their participation.

10. Send each participant a recording or transcript of the teleconference as well as a copy of the call’s notes and action steps. You may want to create a follow-up document based on the notes that details the decisions made and any specific action steps each participant is expected to take.

11. Finally, create a lessons learned document. Did you accomplish the call’s mission? What would you do differently? What worked? What didn’t work?

Use this time to critically evaluate the success of your international conference call so that you can avoid making the same mistakes and make your next call even better.

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Using International Conference Calls as Part of the Bidding Process

As with any major project, planning is one of the most important parts of the bid planning process. You will need to communicate with multiple internal contacts, and potentially external subject matter experts, during the planning phase.

Business and Bidding StrategyThe RFP process requires a great deal of coordination among various parties, and international conference calls can play a helpful role. In fact, you can hold international conference calls at various stages of the RFP process.

Below are a few ways that procurement professionals use teleconferencing to communicate with colleagues, suppliers, bidders, and other interested people from around the world.

Using International Conference Calls During the Bid Planning Process

As with any major project, planning is one of the most important parts of the bid planning process. You will need to communicate with multiple internal contacts, and potentially external subject matter experts, during the planning phase.

If some of those contacts are located internationally, traditional conference calling becomes difficult if not impossible. Fortunately, using an international conferencing service provider is an affordable option that ensures that participants from around the globe can easily connect to the conference.

Use international conference calls during pre-bid planning to collaborate with your procurement team on key planning areas. For example, you could use international conference calls to:

  • Establish goals for outsourcing goods or services
  • Determining why you need to outsource and how you will benefit
  • Document internal costs
  • Establish baseline costs
  • Determine your return on investment / break-even point
  • Set milestones
  • Set performance benchmarks and criteria for success
  • Set criteria and expectations for vendors (for example, size, stability, credibility, experience, target market, etc.)
  • Review the RFP draft before distribution

Using International Conference Calls to Educate Bidders

International conferencing is also helpful in educating bidders about the process. If any of your bidders are located outside of your country, use an international conference call service provider to ensure that international bidders can access your bidder teleconference.

In addition to providing you with the opportunity to explain the bid process, requirements, and expectations, international conference calls provide bidders with the opportunity to have their questions answered. Not only that, you could optionally record the call and grant attendees and/or absentee bidders access to the recording after the fact. Making a recording of the call available to bidders may eliminate the need to repeat yourself.

Using International Conference Calls During the Bid Evaluation Process

Finally, as the bids arrive, they will need to be weighted and evaluated. While much of this work is done according to your pre-determined bid evaluation process, you may have occasions where your team needs to compare notes or get clarification from a bidder.

Again, if any party is located internationally, a traditional conference call won’t necessarily work. By signing up with an international conference call service provider, you can collaborate with your team, vendors, and other parties during the evaluation and decision making process without encountering international dialing roadblocks.

How International Conferencing Works

International conference calls throughout the bid process ensure that all participants including those located outside of your country can communicate in teleconferences, but how do they work?

While international conferencing plans vary by provider, they work much like traditional conferencing plans in that each participant dials a phone number that connects them to a “teleconference room” which is identified by a PIN code. Once a caller dials the number, a voice prompt prompts them to enter the PIN code. From there, the caller is connected and can participate in the call.

With international conference calls, this same process takes place. However, participants from various countries are given country-specific phone numbers to call in order to connect to the conference.

For example, a bidder in Japan would dial a Japanese phone number or Japanese toll free number to connect to your teleconference. It doesn’t matter if you are located in a different country as all calls would be routed to the same “conference room” regardless of where they originate.

Various international conferencing plans are available including pay-as-you-go, no contract international conference calls. A no contract plan is ideal for procurement departments with occasional international conferencing needs. With a no contract plan, you simply pay for each international conference call you make on a per person, per minute basis. There’s no minimum usage requirement and no monthly fees. Each country has its own per minute rates, many of which are highly competitive. Do the math by looking up the costs per minute for the countries involved in your next bidder’s conference and you will likely find that making international conference calls on a pay-as-you-go basis is an affordable choice.

The RFP / bidding process requires extensive planning, bidder education, and analysis. Many people, both within your organization and outside of it, will need to communicate and collaborate. If any international participants are involved, you can overcome roadblocks by hosing international conference calls.

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Using an International Conference Call – Global Collaboration Made Easy

Global Conference Calling
Global Conference Calling

Using an International Conference Call – Global Collaboration Made Easy

Do you need to brainstorm ideas, go over project work, or introduce new products to a group of two or more people around the world? With the help of a low-cost international conference call, global collaboration is a simple matter of dialing a local or toll free number, entering an access code, and speaking with your collaborators.

Not sure you need an international conference call for global collaboration thanks to your phone system’s conference calling feature? While many corporate phone systems have complex PBX systems loaded with calling features, including conferencing, challenges arise when your collaborators are located around the world. For example, if your main phone number is an American 800 number, your collaborators located outside of North America won’t be able to connect using that 800 number. Sure, you could give them the standard local phone number to dial, but it will be unconventional looking to international callers accustomed to their own country’s dialing conventions. Plus, your callers will likely be concerned about the potential long distance costs they’re likely to incur.

How International Conference Calling Works

With an international conference call – global collaboration plan, you can overcome these challenges. With an international conference call, each country involved in the call a unique phone number for participants to dial into the conference. For example, your participants located in Italy will dial either a local Italian phone number or a toll free number for Italy while your participants in India will dial an Indian local phone number or toll free number for India. Local or toll free access depends on how you set up your international conference call.

Global collaboration using local numbers is one option. However, participants could still incur toll charges when dialing a local phone number in their country. For example, in a large city such as Los Angeles, dozens of calling regions exist as do multiple area codes. Simply ordering a Los Angeles phone number doesn’t guarantee that it will be local to your Los Angeles participants. With that in mind, most businesses opt for toll free international conference call – global collaboration plans.

There are hundreds of toll free access numbers to countries around the world. If your international conference call – global collaboration plan does not have a toll free number for one of your collaborator’s countries, an easy workaround is available: moderator dial out. Moderator dial out allows you to dial a given participant, or group of participants, directly. Their phones ring and they are connected to the international conference call. Global collaboration really is as easy as that!

Estimating Your international conference call Costs

As the host of the international conference call, global collaboration costs are billed to your account. In general, you will incur costs on a per participant, per minute basis. Per minute rates vary based on the country of each participant. For example, rates for callers located in the United States will be much lower than for callers located in the Philippines. Another factor that influences the rate charged for a given participant is whether or not the caller dialed from a mobile phone or landline as calling costs for the different phone types can vary.

You can look up international conference call calling rates to get a better idea of how much you will pay per minute for each caller based on the caller’s country. From there, you can estimate the cost of your overseas conference call if desired.

The cost of your international conference call is far less expensive than holding a face-to-face meeting. Holding an international conference call meeting is much easier, too. With a low-cost international conferencing plan, you can collaborate with others as needed with minimal hassles and dramatically lower costs.

Global Conference Call Details…

Is a Pay-as-You-Go or an Unlimited Conference Calling Plan Right for You?

Conference Calling Services
Conference Calling Services

Is a Pay-as-You-Go or an Unlimited Conference Call Plan Right for You?

Thinking of signing up for a pay-as-you-go or an unlimited conference call plan but not sure which one makes the most sense for you? Here’s what you need to know before you make your choice.

How Pay-as-You-Go Conference Call Plans Work

With a pay-as-you go plan, you do just that. You pay for each conference call as you go. Though both pre- and post-paid plans are common, you typically pay only for the minutes you use.

These plans are extremely flexible. They are ideal for companies with erratic usage patterns. If you don’t expect to make any conference calls some months, a pay-as-you-go plan with no minimum usage requirements is a terrific choice because you won’t have to pay for a service that you aren’t using. Meanwhile, on the months when you need to make conference calls, you can do so at a fantastic rate. In fact, you can make unlimited conference calls with a pay-as-you-go plan; however, you will be responsible for paying for all of the minutes you use. If you frequently have high volume months, an unlimited plan may be a better option.

How Unlimited Conference Call Plans Work

An unlimited conference call plan allows you to make an unlimited number of conference calls for a flat fee. Though “unlimited,” most unlimited conference call plans do have limits. For example, your plan may limit the number of participants you can invite to each conference call. Your flat monthly fee will reflect these limits. The more attendees the plan allows, the higher the monthly fee will be.

Which Plan is Right for You?

Let’s say you have five partners who need to speak on the phone regularly. You could either pay as you go or get an unlimited conference call plan for up to five participants. In order to determine the best option, consider the following:

  • How often do the partners need to use a conference call each month?
  • Will usage be consistent or will there be some months where no activity is expected?
  • How many minutes in total will be used in a typical month?
  • What are the per minute rates for a pay-as-you-go plan? How much will a typical month cost?
  • What is the cost for a suitable unlimited conference call plan? Is it less than the pay-as-you-go plan?
  • Is the cost of an unlimited conference call plan low enough to justify keeping the plan during slower months?
  • Are the per minute rates of a pay-as-you-go plan low enough to justify a few higher volume months?

The right type of conference calling plan will depend on your usage and the answers to these questions. If you choose a no-contract plan, you can change plans as your usage patterns change.

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Benefits of hosting meetings using international conference calls

 

Benefits of hosting meetings using international conference calls
Hosting international conference calls

International conference calling is a much less expensive venuw for conducting a business meeting in comparison to holding face-to-face meetings. Consider the money spent on international airline travel, hotels, travel in taxis and outside meals plus time away from the office for all involved.  All for a meeting that could have been easily accomplished through a conference call.

Of course, sometimes a face-to-face meeting cannot be avoided.  But reports from customer suggest that ‘many’ of their important meetings can be handled via an international conference call using a telephone and also sharing documents through the Web.

As per the estimates of the American Express Bank’s Global Business Travel Index of 2010, the approximate average cost of international business travel is about US $ 3,000/- plus some other small expenses usually involved in long distance traveling. If we consider this figure and take an example of a small business meeting of just 4 people, the total cost will be in excess of about US $ 12,000/-.

Just consider the case of a large company where international business meetings are very frequent, with lots of participants from different countries. The total costs will not be in thousands but could be in tens of thousands of dollars.

In comparison, the cost of international conference calling will just have the costs of call usage per minute per participant. The call rates may vary as per the call rates in different countries to which each participant belongs to. But all the extra costs in terms of time and money such as round trip airfare, hotel rooms cost, meals cots, transportation, etc will be completely eliminated.

Hence, before embarking on your next international business meeting, consider using an international conference call and the benefits of hosting meetings using international conference calls.

How international toll free conference calls bridge the gap between clients and businesses

International Conference Call User
International Conference Call User

Today global telecommunication is so important that without sound international conference call collaboration, even the biggest of corporations would find it hard to survive.

Communication advancements have not only provided geographically diverse businesses with appropriate conference calling solutions but they have enabled an effective platform for regular teleconferencing to take place regardless of the country locations of the attendees.

Telecommunication field has gone through major transformations and there have been various advancements made in this field that has changed the course for businesses and individuals worldwide. One such remarkable factor is the international teleconferencing service that enables businesses and individuals to reduce the need for ‘travel’ in order to communicate.

Today with teleconferencing services like the international toll free conference call plan people around the globe are finding it convenient to stay connected irrespective of their geography.

International toll free conference call service provide a method for a company to invite prospective customers to an international conference call at no cost to the invitee.  The international conference call utilizing global toll free access enables this possibility.

At present, it is so important to stay connected with people because any misinterpretation of fact or any wrong message delivery can hinder the association of businesses and clients. This is the reason why more and more businesses around the globe are turning their heads towards teleconferencing and opting for its various features. It is a great medium that is bridging the gap between clients and businesses and helping them to connect as and when they require.