Most business professionals are well versed in the art of conference calls. Whether using a service or your phone system’s built-in conference calling feature, hosting or joining a conference call has become second nature. However, when you need to communicate with participants from other countries, it’s more complicated. These attendees cannot simply dial the same 800 number to join your call because when you conduct a multi-country conference call, every country will have its own toll-free access number.
There are workarounds to this problem, some of which are quite complex, offer substandard audio quality, or require international attendees to incur high international toll charges for each minute they participate in your global conference call. Hassles, costs, and complexity are a recipe for non-usage, which means you won’t be able to benefit from group audio calls or build the type of collaboration you’d like.
Here are a few tips for simplifying your global conference calls.
Use “Dial Out” to Patch International Attendees into Your Conference Calls
If your phone system supports it, and if you only have a few international attendees, consider dialing them directly and manually joining them into your conference calls. This simplifies joining the conference call for your international participants. However, it does make your own conferencing tasks a little more complicated. Fortunately, if you use our global conferencing service, you can pre-enter your list of dial-out contacts and schedule dial-out. If you frequently hold global conference calls with the same group of individuals, you can set this up once and then be set for all of your future calls.
Establish an International Conferencing Routine
Conference calling gets easier with practice. While you may stumble the first few times, you’ll eventually find the sweet spot. Once you find a good time that works well for most participants, consider holding future conferences at the same time of day. For example, if you want to host weekly calls with your remote team, find the best time and then hold all future calls on that same day and time. This allows everyone to get into the habit of joining your calls every week at a set time. This also helps them to keep that time slot clear, avoiding future scheduling conflicts.
Use our Connect App
Tired of dialing access numbers and entering passcodes? Though they’re easy enough to deal with, joining a call with one click is that much easier! Our Connect app is free and easy for moderators and participants alike.
Use a Service with Excellent Audio Quality
If you’ve ever tried to hold a conversation with someone over a poor audio connection, you know how important this is. It’s even more important with a group audio call with people located around the world.
Our global conferencing service uses modern fiber optic PSTN networks and not VoIP to ensure that your conversations are crystal clear, every time. With 119 local and toll-free access numbers for countries around the world, our international conferencing service makes it easy for attendees to join your conference calls. From their perspective, it’s as easy as joining a local conference call. From yours, it’s seamless — and the audio quality sounds as if you’re speaking to someone in your own community.
If you want to make it even easier, you can use the connect app or set up automated dial out for future calls. Additional features, such as free MP3 call recordings, auto-generated attendance reports, Outlook Add-in, free online conference viewer, and 24/7 live operator assistance round out the service. Best of all, our global audio conferencing plans are affordable and offered on a pay-as-you-go basis without contracts.