International Conference Calls Timing

How to End International Conference Calls on Time

International Conference Calls Timing

Conference calls, international or otherwise, often run longer than anticipated. When this happens, participants may leave before you’ve officially wrapped up the call due to other commitments. In addition to losing engagement, you may lose some credibility as the meeting’s leader. Conference calls and meetings that run long can be annoying, inconvenient, or even signal a lack of respect for others’ time. Participants may perceive you as being unorganized if you don’t focus on International Conference Calls Timing.

None of the above is what you want. It’s important to create and stick to a schedule so that your global conference calls are productive and engaging and respect International Conference Calls Timing.

In order to end international conference calls on time, you will need to:

  • Plan your conference call.  What is the call about? What is the desired outcome? What topics do you need to discuss? Will you field questions from attendees as you go or at the end? Plan out your conference call and allot a certain amount of time to each topic.
  • Allow time for the unexpected. Pad your times a little to allow for unexpected delays. For example, with international conference calls, English may be a second or third language. You may need to clarify some topics to ensure everyone understands their meaning.
  • Front-load your conference call. Start with the most urgent matters and end with those of lesser importance. If, despite your intentions, your meeting progresses slower than expected, you can still end it on time with confidence knowing that the most pressing matters have been addressed.
  • Include time for questions and answers at the end of the call. This also serves as padding. For example, if you’ve scheduled 10 minutes for questions and answers at the end of the call but are running five minutes behind schedule, you’ll still be able to field questions for five minutes and end on time.
  • Include time at the end of the call to detail the next actions. Summarizing what’s next is important in ensuring that everyone knows what’s expected of them. Take notes during the international conference call, writing and highlighting any action items. At the end of the call, go over these action items.
  • Start promptly on time. If your international conference call is scheduled to start at 10:00am, start it at 10:00am. You will always have latecomers, and that’s not your problem nor it is the problem of those who joined your call on time. If you wait five minutes to start your call, you’re automatically starting with a five-minute deficit which could cause your meeting to run long or prompt you to skimp on a topic in order to make up lost time.
  • Watch the clock or use a timer. Keep an eye on the clock in relation to your agenda. As the end time for a given topic draws near, wrap it up and move on to the next topic.
  • End the conference call early or on time. Best case, your call is productive and your timing estimates were spot on. Since you padded your agenda items, you may even finish early.
  • Your participants will likely be happy to have participated in a productive international conference call and thrilled to have extra time on their hands. Worst case, your call went slower than expected and you weren’t able to cover everything you wanted to cover in the allotted time. As you wrap up the call — on time — with your action steps, mention that you’ve tabled the remaining topics for your next meeting.
  • Since you prioritized the most urgent matters, this should be acceptable. Your participants will walk away with the most important information and be happy that the call ended on time.

Learn more about international conference calls here

International Conferencing

How to Use International Conferencing to Communicate with a Large Global Audience

International conferencing bridges distances, bringing a diverse group together in a group telephone call. Our global conference calling service uses advanced telecommunications networks for optimal sound quality. Our bridge enables individuals to access the conference using country-specific access numbers. With support for up to 250 participants, you can host large international conference calls with people from around the world. Below are a few tips to help ensure that your next global audio conference goes smoothly.

International Conferencing Benefits

International Conferencing Provides Global Access Numbers

When you activate your global conferencing account with us, we’ll send you a list of all global access numbers.

As you create your event and invite attendees, make sure to provide invitees with the list of local and toll-free options for their countries.

Your participants will appreciate being able to join your global call using a local phone number. Not only is it more convenient for them, having a local access dial-in number moves uncertainty surrounding the cost of the call, which should improve participation. Attendees join your call free of charge.

Encourage the use of our free Connect app — Imagine joining a global conference call with just a tap. Our Connect app lets you do just that, eliminating the need to enter access numbers and passcodes. It works worldwide from any web-enabled device including computers, smartphones, and tablets.

As the host of the call, you’ll have access to helpful moderator’s tools, but attendees can use the app as well to join your conference. They simply tap to join and will be automatically called by the system and joined into the conference call.

In addition to the added convenience and value, the app offers, when attendees use it to join a call, their participation is billed at our dial-out rate. This rate is much lower than most of the toll-free dial-in rates, which can reduce the overall cost of your global conference call.

Have a colleague help moderate the call — There’s a big difference between hosting global conference calls with a small group and one with up to 250 attendees.

Having a co-moderator allows the conference to continue while the co-moderator handles various administrative tasks such as time- and agenda-management, taking notes, keeping track of questions to answer at the end of the call, and so forth.

Your co-moderator could also monitor emails, phone calls, and other channels in case some participants reach out indicating that they need help joining the conference. If that’s the case, they could then use the dial-out function to join them into the conference in progress.

Make sure you and your co-moderator know how to use the various moderator features — A single unmuted phone line could wreak havoc over your global conference call. Knowing how to quickly find and shut it down is crucial in minimizing its potential for disruption. Ideally, your co-moderator will take care of this so that you can continue sharing your message.

We recommend having the online event viewer open during your global conference call. This tool will show you a list of all participants as well as the status of their lines. It’s very easy to identify and mute the line that is generating noise.

Use the “lecture” mode as appropriate — One of the best ways to minimize interruptions is by using the lecture mode during your presentation. Use * 5 to turn this mode on and off. When in lecture mode, the only line open is yours. Everyone else will be able to hear you, but their lines will be muted. Once you’re done presenting and want to open up the call to other speakers or for a questions and answers session, press * 5 to exit out of lecture mode.

Take advantage of our operator assistance if needed — If you need help at any point, our live operators are standing by to be of immediate assistance. Simply press * 0 to reach an operator during your global conference calls.

International Conferencing Service

Finally, consider our assisted International Conferencing with audio and video conferencing service. Our operators help before, during, and after your international conference calls, handling all kinds of behind-the-scenes tasks so that you can focus on your presentation. We can assist on calls with just a handful of attendees to the largest global conferences of all with thousands of attendees.

Contact us today to learn more.

Video Conferencing for Startups

How to Use Video Conferencing for Startups

Whether you’re bootstrapping a new business or have received a much-needed infusion of cash, running a startup requires a lot of networking with others. Video conferencing can play a role in this from collaborating with your partners to pitching your business plan to investors. Below are a few ideas on how to use video conferencing in your startup.

Video Conferencing For Startups

First, let’s look at some of the advantages of video conferencing.

  • Save on Office Space — Housing employees is expensive, even if you just have a few of them. What if everyone worked remotely? You’d save a lot of money on office space each month. Hundreds of companies exist that have adopted the virtual business model including Automattic, AgileBits, Buffer, Sticker Mule, and InVision (which has 700 employees). 
  • Get a Competitive Advantage — Video conferencing frees you from the bounds of geography. The best people to bring on board may not live in your city or be willing to relocate. By eliminating the office, you can hire from beyond your local talent pool. Plus, remote work is seen as a desirable perk, helping your business attract top-notch talent in a competitive hiring environment. With less overhead and better talent, your startup will have an advantage over your competitors.

So, what’s a typical day in the life of a virtual startup like?

  • Morning chats — How about starting each day with a quick video chat covering the day ahead. Keep it short, say 5 to 10 minutes max, and make it a routine. This gives everyone a chance to check in, stay informed, and get some face time. It’s also a good way to breed familiarity amongst a distributed team.
  • Regular staff meetings — You could hold both regularly scheduled staff meetings in a video conference as well as ad hoc meetings as needed. Your regular staff meetings will be longer than your morning chats and will go into greater depth as well.
  • Small group collaboration — Video conferencing enables you to connect in a face-to-face environment for real-time collaboration. Screen-sharing, file-sharing, and other features allow for a more immersive experience, much as if your team huddled around the same computer. Video conferencing is great for training, demonstrations, sharing, and brainstorming.
  • Interviews — Speaking of hiring talent from a global talent pool, what better way to conduct an interview than with a video conference? As a candidate rises to the top, consider having his or her future colleagues join the conference to introduce themselves. This is a good way to introduce new hires to your remote culture.
  • Touching base — In a regular office, you might stop and chat with your team members, casually getting to know them and finding out what ideas they might have or struggles they may be facing. You’ll need a virtual way to do something similar. Consider holding one-on-one video conferences with your team members periodically so you can get to know them and pick their brains. Just like your casual chats, these should be short and informal.
  • Pitches — It’s not always practical to meet in person, and you have the next best thing in the form of a video conferencing plan. It’s part of your competitive advantage, so why not use a video conference as part of your pitch to investors? They’ll be able to experience part of what makes your business tick while also enjoying the fact that they don’t have to travel to a meeting.
  • Investor relations — As your relationship with investors grows, you’ll want to stay in touch. Video conferencing is an excellent communications tool. Whether you need mentoring and advice or have an issue that needs their attention, setting up a quick video conference can bring everyone together no matter where in the world they may physically be.

Video conferencing is quickly becoming a must-have business communication and collaboration tool. It’s affordable and available on a contract-free basis.

Try it free for 30-days and experience the benefits of video conferencing today. No credit card required.

Hold International Conference Calls

How to Hold International Conference Calls Between USA and Southeast Asia

Business partnerships between companies located in the United States and international partners and suppliers in Southeast Asia have become commonplace. Communications methods including phone calls, international conference calls, email, Skype, and text messaging make it possible to collaborate with one another despite the huge geographical distance between regions. Hold International conference calls between USA and Southeast Asia are an affordable, convenient choice for any company doing business with companies in Indonesia, Vietnam, Thailand, Singapore, Malaysia, Philippines, Cambodia, Laos, Myanmar, Brunei, or Timor-Leste (East Timor).

Hong Kong at Night

Here’s what you need to know.

Hold international conference calls between USA and most of the countries in Southeast Asia is straightforward with our global audio conferencing plans. We have toll free access numbers specific to 7 of the 11 countries in Southeast Asia, making it extremely convenient for your international participants in Indonesia, Vietnam, Thailand, Malaysia, the Philippines, and Brunei to join your global calls. Since these toll free access numbers work just like any other toll free number in those countries, participants do not need to dial their country’s exit code or make a potentially costly long distance phone call in order to join your audio conference. We also have some city specific access numbers in Southeast Asia, for example, Singapore City, as well as dial-out access. Our international toll free, regional, and dial-out conferencing rates are extremely competitive.

It’s a little trickier for participants in Laos, Myanmar, and East Timor as those countries are not currently supported with toll free access. The reasons for this vary, but not all countries have the infrastructure in place for toll free access to global conference calls. For example, East Timor was part of the Indonesian numbering plan up until 1999 when violence and Indonesia’s departure from the territory destroyed most of the telecommunications infrastructure. International access remains limited in East Timor.

However, they can still participate in your global conference calls. The two best ways to facilitate international conference calls between USA and Laos, Myanmar, or East Timor are:

  • Dial-out — With our dial-out feature, the call Leader can dial participants directly and then join them into the international conference call. It’s a simple process, and our dial-out rates tend to be our lowest. If you only need to connect a few participants, dial-out is a practical choice. If you have a long list of participants requiring dial-out, you could either enter their numbers in advance and let the system automatically dial-out to them at the appointed time or request our live operators to assist you with this. Learn more about the dial-out feature here.
  • The free Connect app — Our free connect app allows participants to join your USA to Southeast Asia conference call without having to dial an access number. It’s a convenient choice for any conferencing participant, even those who could otherwise access your call using a toll free access number. You’ll be billed for participants using the app at our low dial-out rates.
Sensō-ji, Taitō-ku, Japan

Hold international conference calls with your business associates in Southeast Asia is an affordable, flexible choice. We have extremely low rates and no minimum usage requirements. There are no contracts, no monthly fees, and you can cancel at any time. Sign up for an account today and pay only for the minutes you use.

Legacy – 119 global access numbers

Expanded – 150 global access numbers

Telecommunications and Your Business

Web, video, and audio conferencing make telecommuting much more practical.

How Telecommunications Can Give Your Business a Competitive Advantage

Telecommunications business services

The telecommunications tools you choose for your business can do much more than simply connect callers to your office; the right ones can give your business a competitive advantage.

So, rather than approaching a phone system or international conferencing plan as a necessary business commodity, think of how you can leverage them to your advantage. Below are a few ways that our contract-free telecommunications solutions can give your business an edge over the competition.

Less Overhead

Web, video, and audio conferencing make telecommuting much more practical. By utilizing a remote workforce, you can drastically reduce your office space. Not only does this reduce your rent, it also reduces your energy bills and other associated costs. With lower overhead, you’ll have more resources available to invest in other aspects of your business.

PBX systems are expensive, but there’s an alternative that can give you the same features such as auto attendant and extensions — and you won’t be tied down to the office. Our global virtual number plans act like a virtual PBX. You can set up your toll free virtual phone number to include an auto attendant, a personalized greeting, extensions, time of day routing, and more. You can even set it up so that incoming calls follow you from the office to your cell phone to any other phone number you may have or have the system respond differently based on the time of day. Moreover, our rates are extremely competitive and can scale with your business.

Conference calling is a great way to reduce the need for business travel, further reducing the costs of doing business. If you travel internationally, our pay-as-you-go international conference calling plans are an excellent tool to use in lieu of a trip. While some trips may be unavoidable, if you can reduce their frequency yet still interact with your international contacts in a meaningful, real-time manner, you’ll reduce your spending and have more time to spend on strengthening your business.

Easy Availability

Since your virtual PBX can ring all of your phones at once or in a sequence that you set, you’re less likely to miss an important phone call. Meanwhile, we offer global virtual phone numbers specific to more than one hundred countries and thousands of cities around the world. By ordering low-cost virtual phone numbers for the key regions you are targeting, your prospects and customers can more easily contact you simply by dialing a local phone number. There’s no need to establish and staff a local office anymore as virtual phone numbers allow you to answer international incoming phone calls virtually anywhere in the world.

Our international conferencing and video conferencing services facilitate global meetings, again, making you more accessible to your customers and prospects. Using audio or web conferencing can play an important role in building those important relationships.

Telecommunications business services Assist with Better Talent Acquisition and Retention

Earlier we mentioned telecommuting as a means of reducing office space. Employees appreciate remote work opportunities, which can help improve morale and retention. Telecommuting also widens your potential talent pool, enabling you to choose more qualified employees and build a stronger workforce.

Telecommunications business services with Audio, video, and web conferencing allow for real-time collaboration amongst your remote teams. They can interact face-to-face, share ideas, and share files with one another as if they were in the same building.

Improved Customer Experience

All of our tools can be used to enhance the customer experience. For example, where your competitor’s phone system may prompt callers to “press 2 for Spanish,” your virtual phone number can automatically route incoming calls from Mexico to bilingual CSRs who speak Spanish. Having the ability to hold audio, video, or web conferences with your customers on a moment’s notice enables you to respond better to issues.

Each of the above points is powerful on its own, and even more powerful collectively. It’s a tough market out there; you need every advantage you can get. Give us a try and see just how beneficial our business telecommunications tools are.

http://aitelephone.com

The Chemical Telegraph

These early chemical telegraphs set the stage for future devices that would later include the modern fax machine.

Origins of Telecom: The Chemical Telegraph

When you think of telecommunications, it’s really quite magical, isn’t it? Sending and receiving messages from around the globe in real-time (or close to it) is nothing short of amazing. But it’s not magic. Telecommunications is built on the imaginations of inventors who tinkered with wires, devices, and even chemicals in order to make their magic work.

One of these inventors was Samuel Thomas von Sömmering who, in 1809, improved on an earlier design by Francisco Salva Campillo for transmitting letters over a telegraph. Their designs used a series of wires to represent letters of the alphabet and numbers. Sömmering placed the wires on the receiving end into tubes of acid.

When an electric current was sent, the receiving wires electrolyzed the acid in the tubes in sequence. This released hydrogens bubbles next to the corresponding letter or number. An operator on the receiving end would observe the bubbles and then record the transmission. This technology was known as an electrochemical telegraph rather than the electromagnetic telegraph which opens and closes a circuit to establish a magnetic field, which then causes a mechanical movement.

Another one of these inventors was Alexander Bain, who invented the first technology believed to transfer images over a wire. His chemical telegraph, which you could consider an early fax machine, was patented in 1843 — still long before the telephone. It was an offshoot of the telegraph, intended to draw letters on one end and then re-draw them on the receiving end. Bain, a professor, philosopher, and amateur clockmaker, accomplished this by synchronizing two pendulums with a stylus to a clock. The motion scanned a flat metal plate containing letters of the alphabet line by line and then projected outlines of the letters onto a cylinder. The image quality was poor, but it certainly was proof of concept.

Bain faced what an article in Scientific America claimed was “unjust opposition” to his patent application by a rival caveat, Professor Morse’s chemical telegraph, which “…is not worth a single straw, and which cannot operate as a telegraph at all, that is as it is represented in his drawings, we humbly believe that the Chemical Telegraph of Prof. Morse was set up merely to blockade the path of another rival Telegraph.” Bain appealed the patent rejection and was ultimately awarded the patent. Bain eventually went bankrupt, and Scientific America observed a notable change in the inventor’s appearance “From being so much harassed and persecuted.”

The “image telegraph” soon followed, invented by Frederick Bakewell as an improvement to Bain’s chemical telegraph. Bakewell’s version replaced the pendulums with rotating cylinders and a metal stylus that travel across the cylinder as it rotated. The receiving end featured a similar setup, but with a chemical paper that was marked with the stylus as the cylinder rotated. He presented his invention at the 1851 World’s Fair in London. Not only could his device transmit text, it could also transmit simple lines. His version was not a commercial success, but the possibilities had certainly become apparent.

These early chemical telegraphs set the stage for future devices that would later include the modern fax machine.

Telecommunications Services Including International Conference Calls and
Global Call Forwarding Since 1996

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Sources:
https://www.scientificamerican.com/article/bain-the-inventor-of-the-chemical-t/
https://mysite.du.edu/~jcalvert/tel/morse/morse.htm
http://www.connected-earth.com/Journeys/Livingwithtelecommunications/Livinginthetelegraphage/Fax/index.htm
https://www.thoughtco.com/history-of-the-fax-machine-1991379
https://www.afax.com/frederick-bakewell/
https://faxauthority.com/fax-history/

Audio Video Conference Call Sound Quality

How to Improve the Sound Quality of Your Audio Video Conference Call

Audio video conference call is a fact of modern business life, but sound quality remains elusive — and frustrating — for many conference calling users.

Audio video conference call is a fact of modern business life, but sound quality remains elusive — and frustrating — for many conference calling users. Fortunately, there are measures you can take to improve audio. Below are a few tips to get you started.

Choose Your Service Provider Wisely

Test the services you are considering, paying close attention to audio quality. Starting with a high-quality service provider will help ensure that pops, low volume levels, echoes, and other distracting line noises don’t interfere with your audio or call-in video conference.

International Conference Call service with Superb Sound Quality

Set Up Your Environment and Minimize Distractions for your Audio Video Conference Call

Choose an appropriate environment, ideally a private, quiet area where you won’t be overheard and where the other participants won’t have to hear distracting background noises. Turn off phone ringers, audible alerts, and other potential noise makers such as fans, fountains, radios, and appliances. If you’ll be participating from home, instruct family members to stay out of the room. Pets are another concern when calling from home.

Use Mute

Use the mute function when not speaking. When dialing in using a telephone, the keypad command is *6. When using computer audio, click the microphone button to turn your audio on and off. All participants should be familiar with muting and unmuting their lines. If you’re hosting the conference call, you also have the ability to mute the lines of other participants.

Get a Microphone

Use a good quality cardioid microphone or headset. Cardioid microphones pick up audio from directly in front of the microphone rather than in a 360 degree field. Thus, when you speak into the microphone, your voice will be picked up but noise from behind the microphone (such as a computer fan running) won’t be picked up. If you used an omnidirectional mic, it would pick up everything. You could also use a standard headset typically used for phone calls.

Wear headphones

Not only do headphones help you to better hear other call participants, they’ll reduce the likelihood of audio feedback (make sure to turn off your computer’s speakers). Feedback occurs when a microphone picks up its output such as when you have the speakers turned up too high. Bypassing your speakers and wearing a headset will eliminate that problem.

Test Audio Video Conference Call Gear

It’s smart to join audio and video conferences a few minutes early to make sure that you have plenty of time to test your microphone, speakers/headset, and webcam.

Ready to improve audio on your next conference call? Start by testing one of our affordable audio, video, and web conferencing services today.

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Improve Web Conferencing

How to Improve Web Conferencing Engagement

Improve Web Conferencing Engagement

Ease of use and more comfortable end-users don’t necessarily mean that everyone is engaged during web conferences. Some people still dread them. Maybe they’re camera shy, or perhaps they simply prefer meeting in person. Some may be bored or unsure of what their role should be. Whatever the case, if you want your web conferences to be productive, increasing your participants’ engagement levels should help. Below are a few tips to consider to Improve Web Conferencing engagement.    

Technology and user adoption rates have converged, making web conferencing an increasingly popular communications tool. It’s become so easy, that obstacles that used to make web conferencing impractical no longer exist. Users are accustomed to clicking a link to launch a web conference in browser and signing in. Since most computers, tablets, and smartphones are already equipped with microphones, webcams, and speakers, there’s no need to purchase or set up equipment.

Be Selective

Your entire team doesn’t necessarily have to attend every single web conference you host. While it may seem to make sense to gather everyone into a longer session, it could be an engagement killer. Consider holding smaller web conferences with select individuals.

Run a Tight Ship

One reason people dread meetings is because they tend to drag on without a clear agenda. Creating an agenda and allotting a certain amount of each time per item is a good start. While you’re at it, assign a few key roles: timekeeper, chat moderator, and official note taker.

Send Personal Invites to Improve Web Conferencing

While most web conferencing software will automatically invite attendees, providing them with the pertinent scheduling and access information, sending a personal invitation gives you the opportunity to engage with participants before the conference.

For example, you might write, “Hey John, I’d like you to present the new product demo tomorrow during our weekly web conference. I put you down for 7 minutes. That should be enough time to show the video and share the story behind it. Let me know if you need additional time or have anything else you’d like to share.”

See what we just did? We set expectations. John now knows exactly what’s expected of him, so he can prepare accordingly. He’ll know to have the product demo video ready to go when it’s his turn to present. Not only can this help John better understand his role and eliminate any uncertainty he may have, we’re helping him to become more invested in the web conference. We asked for his input. He’s no longer an idle participant. This is true of the people you’ve asked to be the timekeeper and note taker, too.

Since John will be ready to present, there will be less time wasted waiting for him to locate and load the video. This improves meeting efficiency which will help with everyone else’s engagement.

Have a Little Fun

As your web conference gets underway, warm everyone up with a fun activity. For example, you could ask everyone to take and share a picture of their current view. This is fun when your team is located in different states or countries. Don’t spend too much time on this — just a quick warm up. Schedule this at the top of the agenda and then quickly jump into the heart of the web conference.

Draw Out the Introverts to Improve Web Conferencing

Web conferences are great for introverts, but they may still have trouble getting a word in if others tend to dominate the conversation. Periodically call on individuals, asking for their input. Encourage participants to use the chat box to jot down their ideas and questions throughout the presentation. Ask your chat moderator to keep track of these questions and ideas (culling out any duplicates or comments that have been resolved) so you can address them  during the Q&A.

Keep Your Web Conferences Short

Shorter, more focused meetings tend to be more effective than long, drawn out ones, so keep your web conferences short, too.

Send a Follow-up and Share Your Notes and Web Conference Recordings with Participants

Finally, after the meeting, promptly send a follow-up, wrapping up what was discussed and what needs to be done. Including your notes and the recording is helpful.

Improve web conferencing engagement starts with a reliable, easy-to-use desktop web conferencing solution.

Try a free 30-trial of Video Pro video conferencing today and put these tips to good use!

International Conference Call Minimize Distractions

Whether you’re hosting a small audio conference with your distributed team or a huge global conference call with dozens of attendees, minimizing distractions will lead to a more productive call.

How to Minimize International Conference Call Distractions

A few years ago, researchers from Research Now surveyed business conference call users about their experiences. They found an average of about 13 minutes of every conference call was wasted on interruptions and distractions. If your typical conference call runs about a half hour in length, losing 13 minutes to distractions puts a serious damper on the productivity of your global audio conferences. Fortunately, you can take matters into your own hands to minimize distractions and keep your calls productive.

Let’s look at the most common international conference call distractions so that you can recognize and avoid them:

  • Getting started — Small talk, finding out who’s on the call, waiting a few extra minutes to ensure everyone else has had a chance to join the call, sending text messages to attendees who haven’t joined the call, is one of the biggest distractions. If your global conference call starts at 9:00am, many attendees will have joined a few minutes early. Waiting until 9:05 or 9:10 to start could mean up to 15 minutes of time wasted. Multiply that times the number of attendees you have on the line and you’re looking at a serious loss of productivity.
  • Late joiners — Late joiners are disruptive, too. They may announce themselves and apologize for their tardiness — or even expect a quick synopsis of what they’ve missed. 
  • Background noise — It’s a common conference call courtesy to mute microphones when not speaking, but this doesn’t always happen. Whether someone doesn’t know any better or merely forgot to mute their line, background noise can be very distracting. For example, if a participant is typing notes on a keyboard, the sounds of typing could easily be heard by all. Likewise, landscapers with lawnmowers and leaf blowers outside one of your attendee’s office could drown out the speaker’s voice.
  • Fumbling with screen sharing — For video conferences, screen sharing is a useful tool. However, if the other person is unprepared for the handoff, it could be a time-consuming task to get up and running.

You’ll always need to get the global conference call started, have late joiners and attendees who fail to mute themselves, and you may need to share each other’s screens from time to time in a video conference. So, how do you manage all of the above? Here are a few ideas:

  • Set expectations and start on time — Let your attendees know your global conference call will start promptly at the scheduled time, and suggest that they dial in a few minutes early to give them time to enter their passcodes and get settled. Depending on the nature of your conference call, you may even want to lock your conference once it gets underway. If so, let them know the call will be locked promptly, which is another incentive for attendees to be on time.
  • Use operator assistance to track down late attendees — Locking your conference calls will eliminate the international conference call distractions of late joiners, but you may still want them to be able to attend your conference call, even if they must join late. Our operators can help and join dial key attendees who may have forgotten or had issues joining your call. Designate one of your colleagues to coordinate this or make arrangements before the conference call to have an operator track down any absentee participants. Meanwhile, start the conference call while without them. The operator will take care of the pleasantries and join these latecomers into your conference call in progress.
  • Use the live event viewer to mute any noisy or unmuted lines — Our live conference viewer provides you with a graphical list of attendees and the status of their microphones. When you hear background noise, a quick look will show you exactly which attendee is responsible. From there, a simple click of a button will mute that caller’s line to avoid those audio international conference call distractions.
  • Give the other presenter(s) a heads-up about screen sharing — If you know ahead of time who you might want to share their screens, it’s helpful to let them know you’ll be calling on them to share their screen at some point in the video conference. This gives them time to prepare a short presentation and have it open and ready on their computers. It also affords them the opportunity to close any other open applications that could be distracting when their screen goes live. If they’ve never used screen sharing, offer to do a quick practice run beforehand so they feel comfortable with how it works.

Whether you’re hosting a small audio conference with your distributed team or a huge global conference call with dozens of attendees, minimizing distractions will lead to a more productive call.

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Conference Call Issues

Assuming your call participants should be privy to the information, shouldn’t you be able to speak freely?

How to Share Confidential Information More Securely During a Conference Call

Have you ever shared confidential information during a conference call? When discussing important matters with colleagues and business partners, it’s almost a given that you might discuss sensitive information. In fact, a Research Now Survey revealed that 93 percent of respondents had done just that on a conference call and 20 percent admitted to doing so frequently.

Conference Call Issues and Security

So, is that a problem? After all, you probably signed up for a conferencing plan specifically so you could communicate with your team, partners, and other key business associates on any number of topics. Assuming your call participants should be privy to the information, shouldn’t you be able to speak freely?

Absolutely, but it’s smart to make sure that uninvited guests are not lurking. Read our article on how to improve conference call security to learn the best practices for securing your conference calls. Here are a few more tips to consider when hosting an extremely confidential conference call.

  • Remind attendees of the confidential nature of the call — At the beginning of the conference call, remind everyone that the call is for their ears only. Ask them to close their office doors for privacy, and if they are in a public space, to please leave the call until they can find a private environment.
  • Consider Non-Disclosure Agreements (NDAs) — You may even want to use non-disclosure agreements, especially if the conference call involves highly sensitive information or is part of a merger/acquisition process. If your attendees have already signed NDAs, remind them that the call is covered under the NDA.
  • Prohibit call recordings — As the moderator of the call, you can certainly initiate a recording, which you will have full control over. Let your participants know that you’ll be recording the call should anyone need to review the information and explicitly state that any other recording is prohibited. Later, when sharing the audio file with participants, host it on a password-protected server and set an expiration date to assist with this conference call issue.
  • Don’t overlook other media — Many businesses use audio conferencing in conjunction with web conferencing for a richer multimedia experience. You may want to prohibit screen captures or limit the information that you share in your presentation. Similarly, it’s not unusual to share files or send attendees files as email attachments during or immediately following a conference call. PDF’s are another conference call issue. A little advance planning is helpful. For example, if you have a PDF that is relevant to the call but with a few lines of sensitive information, you could either password protect the PDF so that only your attendees will be able to open it in the future or redact the information you want to protect from prying eyes.

Conference Call Issues and Steps

Will these steps (in conjunction with dialing participants directly, locking your conference calls, and other conference calling security measures), stop all corporate spies, hackers, or unscrupulous individuals from their evil deeds? No, but they will put attendees on notice that you take the protection of your information seriously and that they should, too.

Conference Call Services

Virtual Global Phone Number Use While On Tour

How to Use a Virtual Global Phone Number When On an International Tour

Virtual Global Phone Number

Why you may need a Global Phone Number and a Mobile Phone

Mobile Phones can be used by a rock star, musicians, stage actors, dancers, performers, crew members, business professionals, military service members, or a world traveler, going on an international tour or any sort means extensive time away from home — and your loved ones. Mobile phones are wonderful tools that can help you stay in touch, but they don’t always work as expected from one country to the next. Plus, international roaming charges are likely to put a damper on your international phone conversations. Fortunately, a global phone number is a cost-effective solution that enables you to be reached by phone no matter where in the world you might be.

What is a Virtual Global Phone Number?

By being “virtual,” this type of phone number is not tied to any given physical phone line. Rather, you can change where the phone rings at any time, to any phone number. Since it is also a global phone number, this means that you can forward your calls to any phone in the world and take advantage of our low international call forwarding rates.

For example, if your family and friends are in the United States, you could get a toll free virtual global phone number for the United States and then set your “ring to” number to ring to your hotel phone in Paris, France. To your callers, it’s a typical toll free phone call. Behind the scenes, that call is forwarded over our modern fiber optic telecommunications network to your hotel room in France — bypassing the typical (and expensive) international long distance carriers that your calls would normally travel through.

The Flexibility of Using a Virtual Global Phone Number When On an International Tour

When on tour, you’re rarely in one place long. After a night in France, you could find yourself in Germany, Ireland, UK, or Switzerland before heading off to another country — or continent — a few days later. When you have a virtual global phone number, your callers don’t need to try to figure out where you are and how to reach you because they’ll always dial the same exact phone number every time. Instead, you’ll change the ring to number as you travel around the world.

Thus, an example ring-to strategy might look like this:

  • Paris, France: Ring-to number set as hotel room phone number
  • Berlin, Germany: Ring-to number set as a disposal cell phone purchased in Germany
  • Dublin, Ireland: Ring-to number set as a phone line at a temporary office space you’ve rented for the day
  • Nova Scotia, Canada: Ring-to number set as your personal mobile phone number
  • Iceland: Ring-to number set as your hotel phone number 

Using  a Virtual Global Phone Number to Make Cheap Calls Home

The ability to receive phone calls from home while on tour is reassuring; however, there will likely be times when you’d like to initiate the calls. Our contract-free global phone numbers work in the opposite way, too. For example, if you’re staying in Paris, France for a few weeks, it might make sense to order a global call forwarding number that’s local to Paris. That way, you could make a local call, but set the ring to number to the phone number of whomever you are calling — no matter where in the world they may be. Since our virtual global phone numbers are offered without a contract, they’re perfect for short-term use such as when a job, assignment, or tour requires overseas travel.

Learn more about Virtual Phone Number for International Use

CU SeeMe Early Video Conferencing Tech

Today, CU See Me is largely a relic of the past, but it set the stage for the desktop video conferencing tools of today.

Origins of Telecom: Early Video Conferencing Tech – CU SeeMe

CU SeeMe - Zeljko.filipin [CC BY-SA 3.0 (https://creativecommons.org/licenses/by-sa/3.0)], from Wikimedia Commons

Video conferencing has become the next best thing to being there in person, but it wasn’t always as easy and intuitive as it is today. In 1964 the first video phone technology, called Picture Phone, from AT&T debuted at the World’s Fair in New York. The 1980s saw the first video conferencing system from Compression Labs. By the 1990s, Macintosh released CU SeeMe, the first video conferencing software for personal computers, but it was limited to Macintosh users until 1995 when Windows version was released — and it was nothing like the full screen, high resolution video conferences you’re familiar with today.

CU SeeMe v0.1 arrived in 1992 as a video conferencing application that had no audio for the first two years of its existence. While you and another participant could see one another, you couldn’t hear each other unless you used a phone. Back then, webcams were not common. Thus, users needed to purchase a webcam in order to use the app. Likewise, Internet speeds back then were much slower than we’re accustomed to today with most users using dial-up networking. The video images were displayed in tiny 4-bit grayscale windows measuring either 320×240 or 160×120.

CU SeeMe was initially developed by Cornell University Information Technology as a free desktop videoconferencing tool to be used over high-speed campus-wide / company-wide LANs. While intended for high speed networks in an enterprise-type environment, individuals found their own uses for CU SeeMe, using the app over their slow dial-up networks to work, play, and interact with one another.

Users could also connect to what was known as a “reflector,” which gave them the ability to join a virtual community filled with other CU SeeMe users. More than 30 users at a time could join real-time video chats on any number of topics.

By 1994, audio support had been added, allowing for real-time videoconferencing without having to use a separate phone. However, many users didn’t use audio, opting instead to use the text chat feature included in the software. The use of voice was sometimes frowned upon due to factors such as the work environments at the time and the fact that many users didn’t have sound cards and speakers, and thus, wouldn’t be able to hear the audio.

In 1998, the commercial licensing rights were transferred to White Pine Software. A series of mergers and acquisitions and rebranding followed.

Today, CU See Me is largely a relic of the past, but it set the stage for the desktop video conferencing tools of today.

View Video Web Conferencing details

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Sources:
http://ftp.icm.edu.pl/packages/cu-seeme/html/Welcome.html
http://sattlers.org/mickey/CU-SeeMe/index.html
http://www.umich.edu/~comm464/virtcomm/mingchen/
https://www.eztalks.com/video-conference/history-of-video-conferencing.html
http://www.internetnews.com/bus-news/article.php/48951/White-Pine-Takes-Ownership-of-CU-SeeMe.htm

Desktop Video Conferencing Perk

Desktop video makes it easier for employees to build relationships and collaborate with their colleagues and superiors located in different locations.

How to Transform Desktop Video Conferencing from a Tool into a Perk

Desktop video conferencing is a valuable communications tool for businesses of any size, instantly enabling you to hold face-to-face conferences with others around the world. However, it’s more than a just a tool that increases employee productivity and strengthens customer relationships; desktop video can also be seen as a perk — one that could enhance the lives of your employees and foster loyalty. Below are a few ideas for transforming desktop video conferencing from a tool into a perk.

  • Remote Work — According to Global Workforce Analytics, 80 to 90 percent of the United States workforce says they would like to telework at least part-time. There are a lot of benefits to both the business and the employee surrounding telecommuting, and desktop video conferencing can certainly play a key role in facilitating such an arrangement.
  • Greater Flexibility — Desktop video conferencing doesn’t necessarily mean you must be tethered to a PC in order to participate. Users can log in using tablets and smartphones, allowing for any number of flexible scenarios.
  • Reduced Travel — Business travel is a fact of life for many working professionals. While many enjoy time away from the office, frequent travel can become burdensome. Having the option to meet with customers in a video conference, at least some of the time, rather than traveling to meet them could be a welcome relief to your team members.
  • Increased ProductivityWhen Traveling — When an actual trip is required, desktop video conferencing canstill play a starring role. For example, your traveling employees couldparticipate in your staff meetings remotely by logging in with theirsmartphones. For those on extended assignments overseas, desktop video conferencing with their family members could make a profound difference on their experiences, helping them to stay connected despite distances.
  • Training and MentoringOpportunitiesDesktop video is an excellent delivery system for training andmentoring sessions. Oftentimes, the best trainers, coaches, or mentors are notphysically close, but with desktop video, they are just a quick videoconference away.
  • Better Access toDistributed Colleagues and Superiors — Similarly, desktop video makes it easierfor employees to build relationships and collaborate with their colleagues andsuperiors located in different locations.  

Positioning your desktop video conferencing solution as a perk rather than just another business tool could improve user adoption, productivity, job satisfaction, and employee loyalty and retention. Your employees will love the benefits associated with the occasional remote workday, greater flexibility, enhanced collaboration, reduced travel, and more while your business will reap the rewards of improved productivity and increased employee engagement. It’s win-win!

Our 30-day free trial ofVideo Pro desktop video conferencing is a great way to discover how desktop video conferencing can benefit your entire office. It’s loaded with features, easy to use, and affordably priced.

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Conferencing Tools Build a Collaboration Culture

How to Conferencing Tools Help Build a Collaboration Culture in Your Business

Looking to improve the spirit of teamwork in your organization?

Collaboration has been shown to be extremely beneficial to businesses and their employees. For example, a few compelling benefits include: engaged employees, better retention, increased profitability,productivity gains, more productive meetings, improved innovation, andincreased business velocity. However, fostering collaboration is not as simpleas sending out an email telling your team to collaborate. It requires acompany-wide mindset shift as well as tools to facilitate it. Here are someways audio and video conferencing can help.

  • Use collaborative technology — Tools like Slack andTrello have become mainstream, but they’re not the only collaborative tools toconsider. With today’s mobile and remote workforce, audio, video, and webconferencing are a must. Audio conferencing is a convenient, all-around choicefor discussions, questions and answers, status updates, and other groupmeetings. Video conferencing adds the ability to see one another face to face,which is particularly important for virtual teams where team members may neverinteract in person. Video and web conferencing are other great collaborationtools for remote teams, especially when it’s necessary to share screens, watchvideos together, or share files.
  • Create shared goals — Think about your organization’s current incentive program. Does it incentivize individual or group effort? It’s natural for employees to focus on their individual goals, but that can interfere with collaboration. In contrast, shared goals encourage collaboration. So, gather your team in an audio conference and find that common ground.
  • Recognize, share skills,and break down silos — Everyone has something of value to offer, but others may notrealize it. Barbara in accounting, for example, may be a Photoshop whiz. If it makes sense, invite her to your next marketing conference call and get her input. While you may not want her pulled from her main accounting tasks, her Photoshop skills may be of value to the marketing department periodically. Encouraging cross-functional collaboration could be beneficial. Likewise, encourage the sharing of information across departments. This helps reinforce the shared goals, helps everyone understand their role in the greater scheme ofthings, and provides opportunities for further sharing and brainstorming. Itcan also reduce the potential for redundancy.

Lead by example — Initially, you may need to assign collaborative tasks to your team, helping them to shift from individual to group work. Likewise, show your team how important collaboration is by openly collaborating with others, hosting collaborative video or audio conferences, and sharing credit with your collaborators.

Make it easy — While technology can help foster collaboration, if it’s too complicated, your plan will backfire. An elaborate video conferencing platform requiring specialized hardware and technical skills won’t get used nearly as often as a simple, user-friendly desktop video tool that works from a web browser.

Examples of Conferencing Tools

US/Canada Conferencing Service

International Conference Call Service

Video/Web Conferencing Service

Conferencing Tools enabling Communication is the backbone of collaboration. Without it, everyone is back in their own private silos, doing their own thing. Our audio, video, and web conferencing plans offer an affordable, convenient, and user-friendly way for your employees to communicate and collaborate — whether they’re in the same building, city, state, or country or in an office on the other side of the world. With the right mindset and conferencing tools, you can build a culture of collaboration in your organization.

Conferencing Tools

Global Conference Calling Service

Global Conference Calling Service

How to Talk Your Boss into a Global Conference Calling Service
When it comes to communicating with a global team, you know that email, Slack, and other text-based communications tools often fall flat. Sometimes, you need to get together on a conference call, but that’s a challenge when international participants can’t dial a local phone number and are forced to pay international long distance charges to connect to your call.

Our global conference calling plans solve these problems, making international collaboration both inexpensive and practical. They’re loaded with quality features and are offered with some of the lowest per minute rates you’ll find anywhere. You’re onboard, but now it’s time to convince the boss. Here are a few pointers to help you do just that.

• Show her how a global conference call service will benefit your team — Your boss wants your entire team to be able to collaborate efficiently but may not have previously considered global conference calls. Perhaps she has misconceptions about the potential cost or thinks any old conferencing system will do the trick. Regardless of what she may think, she’ll also want to know why international conferencing is important to your work, so be prepared to show her its positive benefits. For example, will a 10-minute conference call with your colleagues in Italy save you hours of back-and-forth via email? That’s a huge productivity gain for everyone involved.

• Share example global conference calling servi costs — Your boss will also be curious about the potential costs involved, so be prepared with real examples. Our website lists the per-minute calling costs for more than 150 countries. Find the rates for your international colleagues and prepare a few example scenarios such as a 30-minute conference call with participants from Italy, USA, German, Australia, and Hong Kong. You’ll both be pleasantly surprised at just how affordable global conferencing is with our service. Make sure to point out that ours is a contract-free, pay-as-you-go service with no minimum requirements or surprise charges.

• Invite her to join you in an international conference call — As the saying goes, seeing is believing, so consider hosting an international conference call and asking your boss to sit in. That way, she can observe your team at work and experience the crystal clear sound quality and other great features like moderator dial-out for herself. Once the conference is over, email her the attendance report and MP3 recording of the call to show her how well documented your global conference calls will be.

• Ask for a trial run — Now that she’s educated about the benefits of our global conference calling service, how it works, and how it will benefit your organization, she may be ready to approve your request right away. If not, ask for a trial run. Remember, there’s no contract, no long-term commitment, and no penalty for non-usage so there’s no risk in giving global conferencing a try.

By making your case, including your boss in a conference, and sharing the low costs, your boss will likely be receptive to a trial run where you can further demonstrate the value of global conferencing. We have a free trial which is perfect for that. View details global conference calling service details.

International Communications Tools to Communicate with Global Teams

Whether you need international conferencing and virtual numbers for a two-week project or a two-year one, our plans give you the flexibility you need.

International Communications ToolsInternational Communications Tools to Communicate with Global Teams for Project Managers

Managing large projects that span international borders requires a lot of interpersonal communications. This is complicated by geography and can become quite expensive if relying on traditional phone services. Fortunately, project managers have a variety of alternatives available. Below are a few communications tools to consider when communicating with a geographically dispersed team.

Text-Based Communications Tools

Email is a tried-and-true communications method that lends itself to international collaboration, especially when time differences are significant. With email, there’s generally an understanding that the other person isn’t expected to respond right away. It’s also useful for group communications. Downsides include a lack of urgency, lack of verbal and audible cues, and difficulty in organizing a high volume of messages. Use when you need to get information out to the entire team (such as conference call invitations) or you don’t need a response right away.

Text messaging is useful when you need a response promptly. It tends to be more urgent with an expectation of a prompt reply. While group chats are possible, group text messaging can quickly overwhelm team members, especially if the messages aren’t necessarily relevant to the entire group. Since standard text messaging uses phone numbers, texting international team members can be problematic — and potentially costly. Use when you need a quick answer.

Voice-Based Communications Tools

As noted earlier, traditional phone services can become an expensive communications method when working with a global team. It’s also complicated with various country-specific exit codes, country codes, and unfamiliar dialing conventions. Call quality can vary, too, based on the different telecommunications networks in each country.

Getting virtual phone numbers for the different countries your team members are in is one potential solution. These global virtual phone numbers are local to each caller, eliminating the need for them to figure out their exit codes or dial an international phone number. They won’t incur international calling costs either. Several monthly plans are available without a contract.

Thus, your team members in Italy would dial an Italian number to reach you while those in Canada would dial a Canadian one. All calls would be forwarded to the number you designate as your “ring to” number. To make cheap calls to your team members, we suggest getting a virtual number local to your country and then changing the “ring to” number temporarily so that it rings to the person you are calling in another country. Use virtual numbers to save money on international phone calls and to make it easier for others to reach you.

Most likely, you’ll want to hold conference calls with the entire team. Our international conferencing plan has more 150 international access numbers for countries around the world. All calls are routed over a modern fiber-optic telecommunications network, delivering outstanding sound quality no matter where in the world your callers are calling from. Our per minute rates are extremely competitive, and you pay only for the minutes used. Use for group audio collaboration, weekly meetings, brainstorming, problem-solving, and more.

Web-Based Communications Tools

Collaborative project management apps like Asana and Slack are another tool for your international project management toolbox. Topics and text-based conversations tend to be easier to manage and organize than email. While you can access these tools on your phone, they don’t necessarily take over your personal texting app the way regular SMS texting does. Consider using in place of email and SMS texting.

Desktop video conferencing is quickly becoming a popular way to communicate with global team members. You can create a hybrid video/audio conference for attendees who may not have a webcam or sufficient bandwidth to participate using video. Being able to see and hear one another helps foster trust and stronger relationships. It can also help improve communication as it’s easier to perceive meaning when you can see their faces and body language. Use desktop video conferencing when you want face-to-face meetings.

Web conferencing includes additional features such as chats and screen sharing. Video may or may not be used, depending on your preferences. For example, it’s not uncommon for the host to share a PowerPoint on his or her screen or pass the sharing controls to another who might share a YouTube video or an Excel report. Attendees typically attend via a web browser. You can use computer audio or dial in on a separate phone line. Use web conferencing when you want to share a presentation, video, graphics, reports, and other content with your team.

There’s more than one way to communicate with a group, no matter how dispersed they may be. Chances are, you’ll mix and match the tools listed above throughout the project. Our contract-free plans allow you to pay as you go. Once the project is terminated, you can close your accounts no questions asked. Whether you need international conferencing and virtual numbers for a two-week project or a two-year one, our plans give you the flexibility you need.

aitelephone.com

Global Conference Calling with Mobile Participants

Be prepared by choosing a global conferencing calling plan that supports these users with local and toll-free access numbers, mobile access numbers (China), moderator dial-out, advanced features and controls, and exceptional sound quality.


Mobile Conference Calling
Global Conference Calling with Mobile Participants

In many parts of the world, landlines are virtually non-existent. Mobile networks have helped usher in a new era of telecommunications to countries which previously lacked the infrastructure or regulatory environment conducive to competitive traditional phone service.

If you hold global conference calls, this means that many of your attendees will be dialing in on a mobile phone rather than an office landline. What exactly does this mean and why should you care? Here are a few thoughts to keep in mind.

• Ease of use — Dialing a long international phone number, complete with country codes, is tedious on any type of phone and even more so on tiny mobile phones. Local numbers are much easier. Our free Connect app makes joining your global conference call a simple matter of tapping.

• Mobile access — Conference call attendees in China who want to use a mobile phone (which is a lot of business users in the country) can only access a global conference call using a China 400 mobile toll-free access number because regular China toll-free numbers are restricted on mobile phones. Our global conferencing plan supports China 400 mobile toll-free numbers, giving your Chinese attendees the option to connect using their mobile phones.

• Cost concerns — Mobile users around the world are subject to varying payment plans on their mobile phones. While you may be accustomed to a cheap, unlimited plan, your attendees may have higher costs or pay per minute — even if they are dialing a local or toll-free number. This is typical in India and Japan. If this is a concern to your attendees, a workaround is to use our dial-out feature to patch those attendees into your global conference call directly. This can be preprogrammed or done on the fly.

• Battery life — Mobile users face another issue corded landline users don’t typically need to worry about, battery life. If the call is scheduled toward the end of the day, your mobile attendees may start the call with limited battery life and be disconnected once their batteries die. There’s not much you can do about the battery charging habits of your attendees other than providing everyone with a heads-up about the expected duration of the conference call so they can be prepared.

• Environment — Mobile attendees are not tethered to their desks, which means that they could be joining your global conference call from virtually anywhere including cafes, outdoor environments, markets, trains, cars, and other potentially noisy environments. Everyone should be reminded to mute their lines when not speaking to limit distractions during global conference calling. As the moderator, you can also identify and mute individual lines should it become necessary.

• Sound quality — Audio quality is a concern with any type of phone. Start with the best telecommunications networks and conference bridges. Our global conferencing service is built on modern fiber optic global networks, ensuring excellent audio quality without dropouts, echoes, interference, and other issues common with inferior providers and VoIP.

Global conference calling with mobile phones make it possible to conduct business virtually anywhere, anytime, and this includes participating in global conference calls.

Chances are, a large proportion of your attendees will be dialing in from a mobile phone. Choosing a global conferencing calling plan that supports these users with local and toll-free access numbers, mobile access numbers (China), moderator dial-out, advanced features and controls, and exceptional sound quality. Ours does, plus there are no contracts, no monthly fees, and no minimum usage requirements. Sign up for an account today.

View details about Global Conference Calling with Mobile Participants here

International Conference Calling and Building Trust

Conferencing UserBuilding Trust When Using International Conference Calling

International conference calling offer a convenient way to interact with colleagues, partners, customers, and business associates around the world. They reduce, if not eliminate completely, the need for travel, and they can save your organization thousands of dollars each year as a result.

Due to their international nature, however, cultural differences often come into play. Trust plays an important role in building strong relationships, and this is true across cultural and geographic boundaries. With that in mind, how do you build and maintain trust over great distances and without the opportunity to interact in person face-to-face?

Holding regular international conference calling sessions is a great way to get started. It’s not just the act of communicating regularly that builds trust though. Rather, you’ll want to be aware of the different ways trust is built from a cultural standpoint and then structure your conference calls so that they lay the foundation for trust.

In the United States, trust is typically assumed and later validated by actions. Thus, people will assume a new team member is trustworthy and later, when he or she comes through with a win, that assumption will be validated. People from some countries have low trust levels to start with and will assume the new person is untrustworthy or has bad intentions. In many parts of the world, business discussions won’t even take place until after extensive social discussions on non-business topics.

Let’s say that you’d like to hold an international conference call with a potential offshore business partner. You’ll likely need to build trust before talking business. In fact, you might need to do so beforehand in order to even schedule the global call.

Below are a few examples of how you can begin building trust:

• Ask a trusted, mutual intermediary (such as a supplier you have in common) to arrange the meeting. This takes advantage of word-of-mouth. In essence, the intermediary trusts you, and since the other person trusts the intermediary, you’ll be more trusted by extension.

• Hold a get acquainted call before the global conference call to introduce yourself and socialize a little. You could even get a virtual phone number for the person’s own country and leave that number (which would be local to their country) as a callback number.

• Use a photo of yourself in your email signature line. This is a great way to become more approachable. It makes you more “real” to the other party and not just a faceless name in their inbox.

• Find common ground. This is always desirable, and even more so in countries where personal relationships must be established before business. If you’re a big sports fan, you might ask if they’re following the latest global sports event such as FIFA or Formula 1 racing.

• Be authentic. The other party’s probably as curious about you and your culture as you are about theirs, so be yourself — with appropriate professional, business, and cultural boundaries, of course.

• Make it easy to join the international conference call. This could be as simple as providing a local or toll-free access number specific to the other person’s country or using the moderator dial-out function. Our 24/7 operators are also available to make the connection. Make sure to select a convenient time for the call that corresponds with the other party’s country’s traditional business hours.

International conference calling | the first step

During the global conference call, it’s a good idea to introduce everyone on the call. Who are they? Where are they from? What’s their role?

You might even have each person share a fun fact about themselves to help break the ice. From there, explain the purpose of the call, clearly defining the mutual benefit of it. This is known as declaring your intent.

It’s a great way to build credibility and provide others with something to measure your actions against. For example, do you do what you say you’re going to do? Finally, deliver as promised.

As you gain trust, keep the momentum going by staying in touch and building a strong personal and business relationship.

View conference call service details here

USA Canada Conference Call and the Cannabis Business

Sign up for an account today and start collaborating across borders.

Cannabis Business Hosts Conference CallsUSA Canada Conference Call Cannabis Business

USA Canada Conference Call is an excellent way to exchange knowledge, build relationships, and close deals. For cross-border conferencing, providing local access to all parties, whether in USA or Canada is a professional courtesy that is sure to be appreciated. Our US Canada conference call plan simplifies the process of connecting with others in the Cannabis industry in the United States or Canada.

Recreational cannabis is now legal across all of Canada and several states in the US have legalized medicinal and/or recreational use. As businesses grow and establish themselves in this new market, they frequently need to converse with others in their industry.

USA Canada Conference Call Local or Toll-Free Access

Let’s say you’re a distributor in Ottawa and you need to discuss website development with a vendor in Denver, Colorado and a graphic designer in Los Angeles in a conference call. With our USA – Canada conferencing plan, each person would be able to join using either local or toll-free access numbers. For example, you’d dial a 343 number in Ottawa, your web developer would dial a 720 number in Denver, and your graphic designer would dial a 213 number in Los Angeles.

By granting everyone local access, distances shrink. Everyone feels as though they’re calling a local company. This is a subtle benefit of cross-border conference calling. From an account holder’s perspective, conference calling using local access numbers is a little cheaper than using toll-free numbers.  How it works.

That said, the difference is minimal with our affordable pay-as-you-go USA Canada conference call service. Our toll-free access rates are just 2.9 cents per minute for US callers and 3.9 cents per minute for Canadian callers. The advantages of using toll-free numbers for access to your call include simplicity and cost certainty.

For example, Los Angeles is huge with multiple area codes; even within the same area code, local calls may trigger toll charges to the participant. The option to use a toll-free number ensures the participant will not get hit with unexpected toll charges.

Conference Calls on Demand

Like many industries, the cannabis industry is subject to a host of regulations, which vary from country to country, province to province, and state to state. Conference calls provide you with an effective means of communicating with your lawyers, regulators, industry experts, and others involved in ensuring compliance — and you can hold these calls on demand. Our US – Canada conferencing plan does not require reservations, which means you can initiate and hold a conference call at a moment’s notice.

You can also add attendees to a conference call in progress. For example, if your website developer suggests adding a disclaimer to your website and the person who knows the specific wording is not on the call, you could use the dial-out feature to call and add that person to the conference as soon as the issue comes up.

Why Choose a USA Canada Conference Call Plan?

If you do business across the border or frequently interact with contacts on the other side, domestic conference calling plans fall short. They’re not intended for calls outside your country. As a business that collaborates with partners in both Canada and USA, our conferencing calling plan allows you to connect as if you were in the same country — without barriers. We’ve loaded it with all of the features you’d expect and more.

Since it’s a pay-as-you-go service without contracts or monthly fees, you can sign up, use it as needed, and cancel at any time. There are no penalties for inactivity. You are billed only for the time you use in USA Canada conference call. Sign up for an account today and start collaborating across borders.

Learn more about USA Canada Conference Call

International Conferencing Technologies for Healthcare Providers

If your volunteer work takes you across borders, group audio calls can be used before, during, and after your trips.

International Conferencing Technologies

International Conferencing Technologies for Healthcare ProfessionalsHealthcare providers juggle patient care with business administration, practice management, continuing education, professional development, volunteer work, and other endeavors — both locally and internationally.

It’s a challenging profession requiring years of education and training along with extensive collaboration, communication, time management, and money management skills. Various technologies and tools aid in all of the above. Here’s how healthcare providers can leverage international conferencing technologies throughout their careers.

Consult with an International Team of Specialists

Whether you’re preparing to perform a rare procedure, such as a face transplant, or seek advice from leaders in your field, the specialists on your team may be located around the globe. International conference calls allow all of your colleagues and specialists to communicate in group audio calls no matter where in the world they are.

With International Conferencing Technologies, each participant dials into the call using a local or toll-free access number specific to their country.

For example, your colleagues in San Antonio, Texas would dial a local San Antonio number while a cardiologist from Barcelona, Spain would dial a number local to Barcelona. Thus, the barriers to joining a global call are virtually non-existent.

Coordinate Patient Care

If a patient falls ill or becomes injured while traveling overseas, they may require emergency care while abroad or medical transport back home.

Having a global conferencing plan in place makes it much easier to communicate with international healthcare providers, airlines, embassies, and others who may be involved with the case.

Cross-Border Volunteering and Mentoring via International Conferencing Technologies

Many healthcare providers are passionate about giving back to their communities, often through volunteering or mentoring others — or both.

If your volunteer work takes you across borders, group audio calls can be used before, during, and after your trips.

Before — Use international conference calls to plan your trip, coordinate shipments of medical supplies, discuss needs, objectives, and goals, and more.

During — You’ll likely need to stay in touch with your colleagues back home or consult with international specialists while on assignment. Your global conferencing plan works anywhere in the world, so you can continue initiating global calls no matter where you may be working.

After — Your physical presence may last a week or two, but chances are, the project will continue. Though back at home, you can follow-up with your colleagues and patients remotely using global conference calls.

Host Your Own Audio Conferences

Are you the expert? Imagine sharing your expertise, or the expertise of your facility’s team members, with others via audio conferences.

These can range from intimate gatherings with a handful of global participants who want to exchange knowledge or brainstorm solutions with their peers to global “event” calls with thousands of healthcare professionals gathered to listen to keynote speakers.

Whether you have a short-term or ongoing need for global conferencing, we can help. Our plans feature exceptional audio quality, low global rates, and a huge list of conferencing features — all without a contract or monthly fees.

Learn more about International Conferencing