Tips to Lower the Cost of your International Conference Call

International Conference Calling Costs
International Conference Calling Costs

Tips to Lower the Cost of Your Next International Conference Call

To frame this post correctly, these are tips about reducing costs on professional, high quality, business class, full service, excellent line clarity, toll-free international conference calling. Versus a conference call service which provides an experience similar to when you were a kid and created your own walkie-talkie system made out of two cans and a string 🙂

Being able to say “That went well” after your overseas conference call. Isn’t that the goal?

Instead of: “people were cut off and we couldn’t hear some participants, and some couldn’t dial-in, the call sounded muffled, voices were fragmented. My boss was not happy“.

No joke, this is what we hear from customers that have tried many international conferencing alternatives but always come back to wanting their call experience to be great for everyone on the call as opposed to having numerous quality issues too lengthy to go into here.  Most of the problematic conferencing services claim to be free.

Hosting an international conference call is a cost-effective choice for communicating with colleagues, employees, customers, vendors, suppliers, partners, and even loved ones from around the world. Not only can the entire group discuss important matters using a low-cost international conference call, several options are available to further reduce the cost of your next call. Use these tips to plan and execute your next global teleconference.

  • Identify the countries with the most expensive international conference calling rates – International conference calling Toll-Free access rates vary dramatically by country. For example, you’ll pay about 10 times more per minute for a caller in the Philippines than you will for callers in Canada. If your international conference call is just a few minutes long, this may not be a big factor; however, if your call lasts an hour, you’ll pay nearly $50 for each caller from the Philippines and about $3 for each caller from Canada for that 60 minute call.
  • Use moderator dial-out for callers with expensive calling rates – Moderator dial-out is a feature that you can use to take advantage of lower per minute rates. With this option, the chairperson dials callers in expensive countries rather than requiring them to dial into the international conference call. Participants are still able to participate in the global teleconference, but your costs will be significantly lower. For example, you could slash your per minute rate for callers from the Philippines by about 70 percent.
  • Dial-out works for any country.  Country rates are usually lower than toll-free number access using dial-out.  The host has no constraints as to what country the participant is located in.   Only the participant’s overseas phone number is needed for the chairperson to dial-out to the attendee and place him/her into the call.  Dial-out rates depend on the country. You should compare dial-out rates to toll-free access rates.
  • Encourage mobile participation – While your current international conference calling plan most likely works on mobile phones, VoIP phones, and landlines alike, callers using mobile phones to dial into your international conference call may be subject to excessively high mobile calling rates. If you are hosting the call and offering toll free access to participants, encourage participants to dial from landline phones if at all possible.  Use your best judgment on this one as you may not want to impose on VIPs and potential customers. That said, if you have employees sitting at a desk with both a landline and a mobile phone, it makes sense to ask them to use the landline.

In order to slash the cost of your next international conference call, focus on the participants that are most likely to incur the highest costs. Use Leader dial-out to reduce your per minute rates for participants from expensive countries.

View details about international conference calling….

Using Conference Calling to Communicate with Teams

Using Conference Calling to Communicate with TeamsWhether you’re forming a committee, organizing a team of service providers, or need to communicate with managers from branch offices, conference calling is a cost-effective means of communication.

All you need is a conference calling plan and the desire to hold group meetings over the phone. With the right calling plan, you can hold impromptu and scheduled conferences with minimal fuss.

Why Use Conference Calling

Any time you have three or more individuals working on a team from different locations, phone communications become more difficult. Rather than holding multiple phone calls, use a conference call to keep everyone informed and engaged.

Conference calling allows you to:

  • Hold group meetings over the phone – Why hold a meeting in the office or a conference center when your entire team can collaborate over the phone?
  • Eliminate costly meeting room rentals – If you usually rent meeting space, a conference calling plan can quickly save your business a substantial amount.
  • Record group conversations for later review – Some conference calling plans feature MP3 recording. You can then email the MP3 file to team members who were unable to attend the teleconference.
  • Eliminate travel expenses – Need to meet with team members from across the country or around the world? Instead of booking flights, rental cars, and hotel rooms, plan a conference call. Just about any topic can be discussed in a teleconference.
  • Improve productivity – Conference calling requires much less time than physical meetings. There’s no commuting, no need to take anyone on a grand office tour, and no need for small talk before and after the meeting. Simply host the conference and begin at the appointed time.
  • Hold impromptu meetings – Conference calling can be used on the spur of the moment, allowing you to hold meetings with key team members during times of crisis or inspiration.

How Conference Calling Works

When you think of conference calls, what comes to mind? Complicated phone systems and speakerphones are no longer the norm.

Today, conference calling service providers make conference calling a simple process that can be carried out on any phone including mobile phones and smartphones.

Here’s how it works:

  • Sign up for an international or domestic conference calling plan, ideally one with low per minute rates and no monthly fees, contracts, or penalties.
  • Notify your participants when the call will take place.
  • Share the conference call’s details including scheduled time, phone number, and “PIN” number with attendees.
  • At the appointed time, everyone dials the phone number, enters the PIN number, and the conference begins.
  • As the conference moderator, you may have several tools available to you in an online dashboard. For example, you should be able to mute and unmute callers, dial participants, and start MP3 recording.
  • Once the conference is over, everyone hangs up. Depending on your conference calling plan, you will most likely be billed per minute, per participant.

Conference calling is a low-cost alternative to holding live meetings.

The more you use your conference calling plan, the more indispensable it will become.

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An In-depth Look At Conference Calling

conf-call
An in-depth look at conference calling

Any successful business will usually agree that communication is crucial to the attainment of business goals and objectives especially for business entities that are global.

Advancement in technology has led to the development of conference call features that enables collaborative meetings over the phone without requiring physically being together in a boardroom.

However, it is recommended to plan well for this event so as to ensure that everything takes place as planned.

Below are some tips on how to plan a conference call like a professional.

Set the date and time:

Just like face-to-face meetings, you have so set a date and time that you intend to hold the meeting. If some of the participants are located in different time zones, ensure that you facter in their local time so as to avoid any conveniences. Bottom line is, the set date and time should be convenient for all the participants, if possible.

Communicate with the attendees:

It is important to send an agenda and communicate it all the associates so as to keep them informed on the specific topics that will be discussed during the meeting. This will help them prepare and save time. In addition, it will provide them with all the relevant information such as dialing instructions as well as Pin Numbers so as to ensure that the meeting takes place smoothly. In addition, you should develop a criterion that will be used to ask and answer questions so as to foster attainment of the meeting objectives.

The Agenda:

The agenda should encompass all the topics to be discussed. Be sure to allocate enough time to each task so as to achieve the expected results. Remember to send the final agenda document to all the members to avoid any confusing during the meeting.

You may want to contact the attendees just to be sure that they received the agenda.

Let us proceed and look at some of the major benefits that can be derived from this form of communication.

Economics:

Conference calls are more economical on time and money since participants do not have to travel to the designated conference area. Instead, all they need to do is ensure that their telephone line or internet connection is working. This in turn helps businesses save thousands of dollars that could have would have been spent on housing and transport costs.

Convenience:

Most conferences calling services can be accessed from virtually all online platforms. Hence, businesses are able to still hold meetings and carry on with their daily business activities conveniently. In addition, it is possible to re-organize or re-schedule the meetings in case of any unforeseen occurrence easily. It is also important to note that this mode of communication is not prone to various problems such as traffic jams, flight delays and a long list of other items associated with meetings in another city or country.

Secure:

Virtually all businesses have strict confidentiality rules. These calls are totally safe and secure since only the participants have access to the system. All attendees will have their caller ID’s visible to the host who uses the free online roster feature.

Conference call is indeed the most convenient and modern way of holding corporate meetings especially the international conference call.

We offer the best conference call services at very affordable rates. In order to meet diverse client needs, we have tailored out services into different packages hence no matter your specific needs we have a solution for you.

Learn more

The Conference Call Bringing Your Business into the 21st Century

Making your mark

In today’s world, it seems as though business is only getting bigger and a lot more complicated. As the world of communication technology continues to expand on a global basis, it can be easy to get lost in the mix, not knowing exactly what you need to help your business thrive in the long run. With the advancement of technology, terms like “foreign country” seem to not really apply anymore, as it is become a lot easier for people to communicate with each other on a worldwide basis. And because of this, it is very important for your business to make sure that it is on the top of its game, that way you can securely make your mark on the 21st century.

THE INTERNET HAS BROUGHT US TOGETHER

If there is one thing that the Internet has done for us, it has brought us the ability to communicate our business needs no matter where a person may be. Whether we are making a sales pitch to a potential client in China, or if we are discussing investor relations with co-workers in India, or even if we’re having a general board meeting with executives in Canada, the Internet has made it extremely easy to make this type of communication possible. Because of the Internet, the world of the conference call has forever been changed.

POPULARITY IS GROWING

Ever since the Internet allowed for such communication, the idea of a conference call has grown dramatically, oftentimes being one of the official forms of communications between business executives. Whether it through a networking program or a video conference calling software, the popularity of organizing a meeting of this type has grown a lot over the past couple years and it will only continue to grow as technology continues to improve.

MOVING PAST CHAT ROOMS AND MESSAGE BOARDS

In our world today, group communication through message boards and chat rooms are just not good enough. If you are communicating through a message board, things may seem a little bit too impersonal, things do not happen in real time, and you will most likely be reading through a lot more useless information than you need to read through. When it comes to chat rooms, things can get a little too jumbled and a little too chatty. Yes, you are communicating with each other in real time, so it is a lot better than a message board, but again, it does not feature any of the personalization and customization that a conference call provides.

VOICE INFLECTIONS

With conference calls, you will be able to understand and use voice inflections. Voice inflections are very important in the world of communication because it helps you understand what someone else is saying and how they are feeling about the given topic. Chat rooms and message boards or any other type of typing interface will not allow you the luxury of doing that. When you are talking to someone, you will want to have a full understanding of their various range of emotions, making it easy for you to reply in a manner that fits the situation.

RELATIONAL VERSUS INFORMATIONAL

Message boards and chat rooms are typically informational, whereas a conference call capitalizes on how relational communication can be. In fact, the informational and relational difference between these forms of communication is the biggest difference you will ever see in the world of communication. If you are looking to make a sale, you will make a sale by forming a relationship with a customer, not by simply relaying information.

In another example of the difference, you cannot simply encourage your employees by simply relaying information to them. You can encourage and motivate your employees by building relations with them, something that chat rooms and message boards cannot do.

OTHER IMPORTANT BENEFITS OF THE CONFERENCE CALL

  1. The sound quality is exceptionally high, meaning that you will hear everything that you need to hear with no confusion or misunderstandings.
  2. You will be able to record your meetings easily for future reference. Many conference call providers allow for you to playback all conversations in a matter of minutes.
  3. Having a great conference call service will save you a lot of money and possibly make you a lot money as well. You should never sacrifice good communication because of money. There are plenty of pricing options available for you to consider.

Learn more…

Continue reading “The Conference Call Bringing Your Business into the 21st Century”

US/Canada Conference Calls. Added Local access numbers in many U.S. and Canadian cities.

Canada - US Conference Calling
Canada – US Conference Calling

U.S.-Canada Conference Calls

In addition to Toll-Free access from Canada and the US, ‘local’ access numbers are available in Canada and the U.S.

We have added numerous ‘local’ access numbers for the US/Canada conference call plan.  Having more access points enables customers to provide local convenience to their participants to join a conference call or optionally use the included Toll-Free access numbers.

A customer can now host a conference call with some of their participants dialing in Toll-Free and others dialing in using a local access number at a lower rate, all meeting in the same conference room.  All local access numbers for the US and Canada are sent immediately upon account activation.

New local access numbers available in the following US and Canadian cities:

Canada Local AccessUS Local Access
647 Ontario (Toronto) 602 Phoenix, AZ
438 Montreal916 Sacramento, CA
778 British Columbia619 San Diego, CA
418 Quebec415 San Francisco, CA
587 Alberta213 Los Angeles, CA
343 Ottawa510 Oakland, CA
720 Denver, CO
860 Hartford, CT
202 Washington, DC
954 Ft Lauderdale, FL
407 Orlando, FL
786 Miami, FL
813 Tampa, FL
470 Atlanta, GA
312 Chicago, IL
317 Indianapolis, IN
857 Boston, MA
410 Baltimore, MD
612 Twin Cities, MN
980 Charlotte, NC
702 Las Vegas, NV
646 New York, NY
216 Cleveland, OH
971 Portland, OR
215 Philadelphia, PA
412 Pittsburgh, PA
817 Fort Worth, TX
972 Dallas, TX
832 Houston, TX
206 Seattle, WA
414 Milwaukee, WI

Ukraine conference calls are easy with Toll-Free access

Ukraine Conference Call
Ukraine Conference Call

Ukraine international conference calls

– Businesses based in the Ukraine can now Host or attend global conference calls the most convenient way by dialing a local Ukraine Toll Free access number.

Local conference calling companies located in the Ukraine are virtually nonexistant. International conference call requirements of Ukraine based businesses rely on outsourcing their conferencing needs to U.S. or UK conferencing companies that can provide local access numbers in the Ukraine. Ukraine Telecommunications.

Ukraine Conference Call

Clear and reliable connections are the norm because of worldwide PSTN Toll Free connections provided by aitelephone.com

Ukraine International Conference Calls from any Ukrainian city including; Kiev, Kharkiv, Dnipropetrovs, Donetska, Odessa, Zaporozhye, Lviv, Kryvyi Rih, Mykolayiv, Mariupol are a reality.

If your business is officed in the Ukraine or if you are visiting the Ukraine on business, you can be the chairperson or join a conference call by using the Ukraine Toll-Free access number.

Learn more

Serbia Conference Calls made easy with Serbia Toll Free access number

International Conference Call Serbia
Serbia Toll-Free Conference Call

Hosting or attending a conference call from Serbia is as easy as dialing a Serbia Toll Free access number.

No matter where the Serbia conference call host or participant is located, be it Belgrade, Kraljevo, Novi Pazar, Leskovac, Subotica, Cacak, Zemun, Novi Sad, Niš, or any other location in Serbia, local toll-free conference call access from Serbia is available through aitelephone.

As with many countries, Serbia based businesses outsource their international conference call requirements to companies like aitelephone.com because there are virtually no Serbia national global conference call companies to be found.  Serbia Telecommunications.

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Attendees join international conference calls Toll Free

Attendees join international conference calls Toll Free

Join international conference calls Toll Free
Join international conference calls Toll Free

There are times when it’s very important for a company to host an international conference call and have all of the participants join the call free of charge  Said another way, the Host of the call wants to remove any monetary obstacles that may give pause to the invitee from dialing into an important international conference call.

For the conference call host that wants participants to join a call at no cost, dialing in Toll Free is an obvious first choice.

But what about the participants that are geographically located in a country that has no Toll Free access?  How do they join the call at all, let alone free?

The Dial-Out solution

The ‘dial-out’ option permits the Leader to call the attendee in ‘any’ country and bring them into the call.  This is an ‘inbound’ call to the participant.

What about ‘local’ access numbers in countries.  Isn’t it a free call when the participant dials into an international conference call using a local access number in a country. A local number provided by a conference call company that says the call is free?

Doubtful that it’s a free call for the participant because the local access numbers that are offered are considered a ‘long distance’ call when dialed from the attendees city location.

For example, one conference call company offers what they call a ‘free’ Australia ‘local’ access number for participants to join a call if they are located inside Australia.  The problem is that the number is a ‘1300’ prefix code. 1300 numbers are not free, as they are charged as a local call at a fixed price to the caller. In other words, the participant can join the call using the local access number but will be charged a fee by the Australia telecom provider.  But the call will probably be free to the ‘host’ if the host is located in the U.S.

Local access numbers may be desirable if the intention of the Host is to have the ‘participants’ pay for their own access to the international conference call.

Or, if the situation of the participant is such that they have unlimited national long distance dialing capability in their country, then it would not matter if the local access number was 800 miles away from their location.  This would require the Host to check to make sure their participants can dial the offered local access number before the call so there are no complaints from the participants after the call takes place.

Learn more about ‘host pays’ international conference calls here.

 

 

International Conference Call Features & Options Summary

Updated user ‘features and options’ for International Conference Call plan.

View service summary here.

 

Get your Global Virtual Number for Easy Calling

Worldwide Virtual Numbers + International Conference Calls
Worldwide Virtual Numbers + International Conference Calling

Are you working within a Multinational Company looking for a feasible mode of communication that is not only feature rich but is also cost effective?

Is International conference calling with clients in diverse geographic locations a need of your business?

If any of your answers are yes then we shall discuss how you can make use of Global Virtual numbers that are meant for small, medium and large scale businesses.  As a complement to international call forwarding, you can have a business class international conference call collaboration tool to round out your global communication arsenal.

Since effective communication is the need of every business, it becomes vital to have proper communication channels. With a Global Virtual Number, distances do not really matter. This all shrinks the globe and makes all geographic locations that much more accessible.

To any of the domestic or international plans available for calling; the feature for Virtual Phone Number can be added easily by making a visit to the online account.

It is here, where you need to select the area code that are available in the country where you desire to own a virtual phone line.

The prices of the Virtual Phone Number are quite reasonable and they can be seen as the perfect solution for communication needs of every business.

There are many companies that are offering the service of cheap Global Virtual Number. Among those Aitelephone is undoubtedly a brand name. This is a recognized option through which you can draw the benefit of low rates and high quality.

There are calling plans from which you can see one that matches with your current requirements. So what are you waiting for? Solve the problem of communication today by joining hands with Aitelephone.

Enjoy the Uninterrupted Services of Unlimited Conference Calls

Unlimited Conference Calls

Unlimited Conference Calls

In order to make conference calling easy and very affordable, what you can do is use a plan that offers low rates and does ‘not’ charge fees for the minutes used. Said another way, the most economic plan is the unlimited conference call plan.

Few options are offered by professional companies like Aitelephone.com that allow you to enjoy the uninterrupted services of unlimited conferencing.

Therefore if you require a conference call plan that can put money back i your budget

There are many providers who are providing monthly plans of conference calls thus there are no long term commitments that you need to meet. So check out all factors and book your affordable conference call connection now.

If you select a conference call facility wisely then you will know that how you can easily stay within your budget. There are plans in which you just need to pay only a fair fixed rent per month in which you get many free conference calls. Then as and when you make conference calls, the price of the calls shall become more and more economical. So if your monthly conference calling is high then you must check out this option as with this, you will be able to host unlimited conference calls for one flat monthly fee.

Learn more about unlimited conference calls

International Conference Call China – China 400 Local Number

aitelephone.com does offer the China 400 Toll Free access number with the international conference call plan.

International Conference Call China
International Conference Call China

Are there Toll Free numbers for use inside China? Of course there are. With all of the unbelievable commerce taking place in China over the past 20 years, China has become a highly technically advanced society.  Thus, China businesses have had China Toll Free numbers for a long time.

However, there is one type of China Toll Free number that is relatively new.  It’s the China ‘400’ number.  Unlike a normal China Toll Free number, the ‘400’ number works from China Mobile phones throughout mainland China. Previous to the advent and approval by the China government of the China 400 number, China mobile phones could not access a normal China business Toll Free number.

Differences between 800 and 400 numbers in China:

800 Toll Free numbers are accessible to landline users only in both North and South China.

The China (400) Type number is accessible to all landline and mobile users regardless of the callers’ mainland China location or type of device used, fixed or mobile.

As mentioned, normal China Toll Free numbers cannot be accessed when the caller is using a China Mobile phone.  In addition, the traditional China Toll Free numbers are geographically specific.  Meaning that if the caller is in Northern China, they must use a North China Toll Free number.  If in South China, they need use the South China Toll Free number.

aitelephone.com does offer the China 400 access number with the international conference call plan.

View more details about China conference calls here

Benefits of modern conference call service

Conference Call USA
Benefits of Modern Conference Call service

Conference call service is not a new technology. It has evolved over many years and become better.

In the beginning, the services of an operator were required to host a conference call. But as technology developed, the human element was reduced to a minimum.

Conference call service has become fully automated, unless an operator is needed.  It requires entering just a Toll Free phone number and an access code for the host and participants to be instantly connected together.

This collaboration tool has evolved into a very useful service for conference calls where the participants are located inside the U.S.. It is called conference call USA.  For ‘international conference calls‘ it’s the International Conference Call plan.

The call quality has also seen tremendous improvements with the onset of the latest technologies. You can talk to a person present on the other side of the world and you will not notice any difference. With crystal clear sound and highly reliable connections, you can instantly connect to any part of the world without any issues. Innovations such as fiber optic cables and voice transmissions at very high speeds have also contributed in this communications revolution.

Making a conference call USA is easy. It’s automated so no operator is needed to initiate conference calls. A toll-free number is provided to all the attendees, with the scheduled time set by the host of the call. At the scheduled time, each member dials the toll-free number and enters the passcode at the voice prompt.

Conference call service is a simple and safe process which is being used by companies all across the world. Since there are no monthly fees, this makes it very cost effective as you will pay for your actual usage with no monthly fees or activation fees and no minimum monthly usage requirement. Learn more.

Benefits of international call forwarding

For companies who want to expand their presence in different countries, it is important for them to have an international call forwarding service.

By providing a customer with a local number within his or her country, you will create a local phone presence and will allow your customers to interact with you easily.

After all, what consumer or future customer wants to buy from a company that requires making an ‘international call’ to ask a question or order a product?  That is why it is a superior sales strategy to offer potential or existing customers a ‘local’ access number in their country.  That local phone number will then redirect their call to you in ‘any’ country and to any type of phone, mobile or landline.

For example, your company could be located in Singapore but you have customers in the UK.  You can own a UK local number and the calls would be redirected to your phone in Singapore (or any country).

By having call forwarding through international toll free or local numbers for each country, you can easily create a local presence. Customers will also be happy to see a number which looks familiar to them, for example if you owned a UK virtual number the dialing syntax would be exactly the same as any other UK local number.

Using an international call forwarding facility does not require on your part to have a local office or local employees to take calls. What it requires is that all the calls are redirected to a number of your choice. This redirecting to a number can be in any form – a cell phone, voice mail, office phone or a call center even fax machine, VoIP or PBX.

Included with your call forwarding number will be a private online account login facility which allows you to change the ‘ring to’ number to which all calls are redirected in the event you need to change it.  For example, change it from a landline in the daytime to a mobile phone in the evening.  The changes occur in real-time.

The process is very simple – when a customer dials a local international virtual number, his call is automatically redirected to a number which you have designated to receive such calls.  The caller ID is also displayed and the caller can hear a local ring tone instead of a ring tone of the ‘ring to’ country.

But there are some complications also in this which you will have to overcome, such as linguistic and time differences. Your call center may be present on the other side of the world, receiving the calls at night at your ‘ring to’ number when it may be daytime on in the callers time zone. Also, calls could be handled by operators who speak different languages. Still, having an international virtual call forwarding number is much cheaper than maintaining a brick and mortar location in another country.

Benefits of hosting business meetings through conference call Canada

Canada Conference Calls
Canada Conference Calls

Canada Call conferencing is a specialized Canada/USA Toll Free conference call plan that has streamlined the flow of communication for Canadian companies like never before.

It has provided Canadian enterprises with a very convenient way of collaborating with their associates and customers located within Canada and/or the USA.

One important feature is cost.  This Canada service is priced far below the Canada national services for Toll Free call conferencing. Learn more.

Hosting a business meeting utilizing a Canada conference call has also resulted in huge savings in terms of money and time for Canadian enterprises of all sizes. One of the major benefits is that the conferees can be located in Canada OR the U.S.

Hosting a conference call works well not only for internal meetings but also with existing clients, business partners, investors, marketing, negotiating business transactions, etc, through various exciting features of conference call Canada.

Audio conference calls also ensure that important decisions are instantly communicated to all the concerned, whatever part of Canada they may be located in. This is also a very cost-effective way to train key personnel located in different locales regarding policy changes and new product announcements for sales staff and support people.

Due to crystal clear sound quality and reliability, the ‘Canada conference call‘ is a painless strategy for collaboration with geographically diverse attendees. Conference calls can be recorded for future reference via an MP3 file, important decisions and commitments made or agreed to can be recorded.

Conference call Canada has become a very important tool in modern business communication which every company has access to and can benefit from.

If you have conference call participants in other countries beyond Canada and the US, you can have toll-free access in 105 countries using the Expanded Global Conference Call Plan located here.  Canada toll-free rates on this plan, 2.6¢ per minute.

Achieving success in business through conference call

It is also an important way to interact with clients while negotiating, you are able to make quick real time changes to close lucrative deals which otherwise may have been lost to competitors.

Achhieving sucess in business through conference calls
Success using Conference Calls

Conference calls have emerged as an important component of modern business strategy. Compared to the times when it was considered to be a useless expense, conference calling has become a vital tool for business worldwide.

Conference calling allows the participants to gauge the reactions of the other parties while making important business decisions. It is also an important way to interact with clients while negotiating, you are able to make quick real time changes to close lucrative deals which otherwise may have been lost to competitors.

While conference calls are really very beneficial to a business, there is an expense. It must be kept in mind that each and every penny that you spend on a conference call may ultimately become a future profit.  One aspect of the ‘savings’ versus the expense of a conference call is No air travel, no hotels, no time away from the office.

You can start by making a list of your needs and then go hunting for a company that matches these needs. Then you can gather information abut different conference call companies who can offer you good service at competitive costs. This will help you in selecting the right company. Important things to look out for while selecting a good conference call company are:

  • Facility must provide 24/7 operator assistance
  • Toll Free international access numbers must be provided to accommodate your participants in other countries
  • There must be a recording feature that enables download of free MP3 files
  • Conference call company network must be PSTN (public network), not VoIP for good line quality

Benefits of hosting meetings using international conference calls

 

Benefits of hosting meetings using international conference calls
Hosting international conference calls

International conference calling is a much less expensive venuw for conducting a business meeting in comparison to holding face-to-face meetings. Consider the money spent on international airline travel, hotels, travel in taxis and outside meals plus time away from the office for all involved.  All for a meeting that could have been easily accomplished through a conference call.

Of course, sometimes a face-to-face meeting cannot be avoided.  But reports from customer suggest that ‘many’ of their important meetings can be handled via an international conference call using a telephone and also sharing documents through the Web.

As per the estimates of the American Express Bank’s Global Business Travel Index of 2010, the approximate average cost of international business travel is about US $ 3,000/- plus some other small expenses usually involved in long distance traveling. If we consider this figure and take an example of a small business meeting of just 4 people, the total cost will be in excess of about US $ 12,000/-.

Just consider the case of a large company where international business meetings are very frequent, with lots of participants from different countries. The total costs will not be in thousands but could be in tens of thousands of dollars.

In comparison, the cost of international conference calling will just have the costs of call usage per minute per participant. The call rates may vary as per the call rates in different countries to which each participant belongs to. But all the extra costs in terms of time and money such as round trip airfare, hotel rooms cost, meals cots, transportation, etc will be completely eliminated.

Hence, before embarking on your next international business meeting, consider using an international conference call and the benefits of hosting meetings using international conference calls.

Benefits of Canada conference call for business meetings

For organizations who need to collaborate with customers, associates or vendors that are located in geographically diverse locations worldwide, international conference calling has come as a blessing. Not only does it allow a company executive to communicate with participants located in far off places, but it also allows them to interact in a very cost effective way.

In addition to the international conference call plan, if the host and the participants are located in Canada and the USA, the conference call user can utilize a specialized Canada conference call plan.

From the economic side, the conference call Canada plan is a highly discounted, welcome money saving alternative compared to the local Canadian phone company offerings.  It has become the preferred way of conducting conference calls between the US and Canada or solely within Canada or the USA.  The plan provides Toll Free access from both Canada and USA including all provinces in Canada plus Alaska, Hawaii and the US Virgin Islands.

If the option of web conferencing desired and used along with the audio portion, compared to earlier times when conference calling was a painful experience, it is now very easy. It is done through your desktop or laptop, with no software download required.  It works in conjunction with your internet browser.

The web conference call is also very cost effective as it operates through your existing internet connection. You can easily transfer business documents, show slides and presentations with graphs and pictures, videos, etc just like a normal face to face meeting. The participants can talk, see and hear everything clearly even if they are present in different countries.

In summary, along with the major economic relief and high quality connections, this has made conference call Canada very popular among Canadian enterprises and organizations. It is obviously a much cheaper way to conduct business meetings than normal face to face meetings.

Customers can also record all Canada conference call meetings FREE of charge.  Use the recordings for future reference or as proof for business commitments agreed upon between business associates.

Things to consider before opting for conference call provider

Conference call services have deeply penetrated into the business world and have greatly contributed to their growth. This is the reason why more and more businesses are expanding their business operations and going beyond their national boundaries without much of a hitch. Those days are history when businesses used to go with the traditional ways of carrying out their business operations.

But with the advent of technical breakthroughs and the presence of so many competitors, businesses have been forced to acquire new policies and mediums through which they can cater to their clients. Outsourcing conference call services have made it easy for businesses to expand their business and conduct meetings with their international customers and associates without investing a hefty amount on any capital investment for conferencing equipment which can be significant.

Instead of a growing international business spending thousands of dollars for an internal conference calling platform e.g. equipment, software and personnel, they simply outsource international conference calling to a good conference call company and pay a competitive per minute rate on a ‘pay-as-you-go’ basis.  This makes for much better use of capital that could be used elsewhere in the enterprise.

With the advent of technological advancements the conference call line providers have also become able to meet every possible telecommunication requirements of businesses around the world. If you too want your business to flourish and record growth that you always desired and have made your mind to take the benefits of conference call then there are many things that you should take into consideration that will help you to opt for the best conference call provider:

First and the foremost thing is that you should do a brief analysis of your conference call requirement. It will help you to avoid over budgeting.

If you want to access conference call on frequent basis then there are numerous affordable plans to choose from or if you want to access conferencing as and when you want then also there are plans to meet your requirement. So decide and choose the best that suits you.

Search for the best conference call provider that has a reputation of providing cost-effective yet sound services.

Prior availing conference call services it is necessary to take feedback of the service provider that suites your requirement.

Take into consideration whether you want video conferencing services or audio conferencing. If you require audio conferencing then ask your service provider about the maximum number of participants that you can involve in your conference call.

Also consider whether the service provider offer 24*7 customer support.

It is necessary that you should keep the above mentioned points in your mind because these will guide you to avail the best possible conference services.

International Conference Call service – An effective strategy to connect with clients

Since inconsistent or no communication with overseas customers can prove fatal to businesses, the international conference call simply works well and is the green alternative to in-person, overseas meetings.

It is a fact that the traditional ways of operating businesses around the world have gone through major transformations in recent years. Those days are long gone when clients proved to be too difficult to reach because they were geographically far away.

More than ever, companies need to stay in communication with prospective and existing customers to retain them.  Why? Because their is so much competition out there from your hungry competitors.

If your prospective customer does not perceive your business proposal attractive, they can easily shift to another, better alternative they receive from some other company. But it may simply be a misunderstanding on their part or a misinterpretation of your proposal that causes them to continue shopping. Perhaps a focused international conference call with them would clear up these issues?

Needless to say it has become a tough task for businesses to retain an overseas customer base without a strategy to collaborate with them often and easily, even if your customer is located in another country.  Certainly email is an option, but a ‘conference call’ can bring all interested parties together in real-time enabling clarity not possible with email. After clarity, things have a better chance of moving forward.

This is the reason why corporations are focusing on utilizing high quality and reliable conference call solutions within their organization. Efforts to retain clients is a must for businesses around the world to stay connected not only with their overseas associates, employees and international branch offices on regular basis, but most importantly their existing clients and potential customers.

But traveling around the world to cater to these overseas responsibilities and conduct meetings is no longer an answer. Due to high costs and other undesirable issues associated with travel plus the dislocation of the traveling employees away from their main office to attend a brief meeting, makes this not a practical option any longer, unless it’s 100% positively necessary to be face-to-face.

Businesses have found services like international conference calling to enable their clients to discuss and inquire regarding any issues on a real-time basis. These global conference call services allow businesses to stay in contact, solve issues, discuss proposals all on a phone call and with full capability to share documents and even see each other an their monitors.

This is the reason why businesses opt for international conference calls. This results in a better overseas business-client collaboration. For international businesses it is a solution to help manage a healthy relationship with clients.

Since inconsistent or no communication with overseas customers can prove fatal to businesses, the international conference call simply works well and is the green alternative to in-person, overseas meetings.