Myths about Holding Global Conference Calls in Belarus

You’ll be impressed with the sound quality no matter where in the world your callers are located.

Belarus Minsk Academy of SciencesThe CIA World Factbook describes Belarus’s telecommunications system as “lagging behind its neighbors in upgrading telecommunications infrastructure” and says that rural areas continue to be underserved. Others have said that waiting lists for phone service are long.

While Belarus may have a way to go with its telephone infrastructure, business professionals often have to get creative in how they communicate with the outside world. One way is through global conference calls. However, there are a few myths surrounding international conference calls. We’ve busted them below.

Myth: You need a sophisticated phone system to hold global conference calls.

Not true. In fact, you can host global conference calls in Belarus using a mobile phone. Our international conferencing the technology is offered as a service, and there’s no hardware to buy. You can schedule and host a conference simply by dialing an access number or launching a free mobile app. Likewise, your participants can call in using any type of phone including landlines, mobile phones, and VoIP phones.

Myth: Global participants face high costs when participating in Belarus conference calls.

This is another common misconception. However, you can set up the call in such a way as to minimize their costs — or eliminate them completely. We have local and toll free numbers for countries around the world. For example, you could set up your global conference call so that callers in the Philippines dial a local number for the Philippines. You could issue a toll free access number for callers in Vietnam. You could even dial participants directly if so desired. Our international conference calling rates to Belarus are extremely competitive, too, further busting any myths about conferencing costs.

Myth: Sound quality is problematic because of Belarus’s telecommunications infrastructure.

If you use an inferior international conference calling service, you could encounter sound quality problems, but that’s not necessarily the fault of the Belarus telecommunications system. It all depends on how the conference calls are connected. Our international conferencing service utilizes advanced PSTN networks known for their quality and reliability. You’ll be impressed with the sound quality no matter where in the world your callers are located.

Myth: Long-term contracts, high monthly fees, and early termination penalties make international conference calling feasible only for companies with high volume conferencing requirements.

This myth is true if you choose an international conference calling plan that has long-term contracts, high monthly fees, and early termination penalties. But it’s busted when you choose our pay-as-you-go global conference calling plans. You can use our service as little or as often as you like with no recurring charges, no activation fees, no contracts, no minimums, and no penalties. Whether you host a single Belarus global conference call or many of them, you pay only for the minutes you use.

What other myths are holding you back from connecting with your associates around the world? Let’s bust them all.

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International Conference Calling for Barbados Business Professionals

Outsourcing has become commonplace, with independent contractors working on projects from afar.

Clearwater Villa Ocean View BarbadosIf you operate a business in Barbados, you may have partners, vendors, customers, and colleagues in other parts of the world.

Bringing them together in a Barbados conference call should be as easy as holding any other conference call in your office. However, you’ll likely discover that it’s not.

Why You Need an International Conference Calling Solution

For example, your suppliers in Asia may balk at having to dial an international phone number. Your European customers might not be concerned about the potential cost of the call, but they could have trouble figuring out how to dial an international conference call based in Barbados.

Fortunately, international conference calling services exist specifically for overcoming these difficulties. When you chair a Barbados conference call using our international conferencing service, your callers can dial local or toll free access numbers for their own countries. These “local” calls are then routed over a PSTN network and joined to your conference.

In order to host an international conference call from Barbados, you simply schedule the call, invite participants, provide participants with their local access numbers and PIN, and collaborate in a group call with your international associates.

When to Host International Conference Calls in Barbados
When might you need to hold an international conference call? Below are a few examples of when group calls are advantageous:

Negotiating contracts

This is especially useful if your suppliers have representatives in different countries. Instead of letting them delay the conversation until everyone is back from their trips, accommodate them all by hosting an international conference call.

Resolving issues in the supply chain

What happens when a factory manager in China blames a shipping and logistics coordinator in Miami who blames the port authority in Barbados? The blame goes around but nothing gets resolved. Hold an international conference call with everyone involved and find out what happened so that you can avoid this problem in the future.

Group collaboration / virtual team meetings

Outsourcing has become commonplace, with independent contractors working on projects from afar. Though they may be located around the world, they still need to collaborate. Holding international conference calls is one of the best, and most affordable, ways to accomplish this.

Training calls

Instead of flying a trainer to Barbados to train your team, consider conducting the training using an international conference call. Not only will you save on travel costs, you can record the training session for future employees.

High-level strategy sessions with senior management

Are your senior managers or board members out of the country? Hold regular international conference calls regardless of where they are and keep your Barbados business on the right track.

Holding group interviews with international job candidates

If you are recruiting international job applicants, conduct initial interviews in international Barbados conference calls. This will save money, ensure all managers have a chance to ask their questions, and provide you with a recording of the interviews (if you record the calls) that you can review later.

These ideas are just the tip of the iceberg.

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Learn more about hosting an international Barbados conference call here

Two plans to choose from.

Depending on where in the world your participants are located, you may find the Legacy or Expanded plan better for your needs.

Creative Uses for Venezuela Conference Calls – business and personal

With an international conference call, mourners from afar will have the opportunity to share their memories and reconnect with other family members.

Maracaibo VenezuelaYou can provide your invitees located in Venezuela a local Venezuelan toll free phone number to attend your meeting.  This way, your Venezuela attendees will not have to pay to join your call.

You likely use conference calls at work, but did you know that international conference calls are a great way for families from Venezuela to communicate?

If some of your family remains in Venezuela while others have ventured to other countries, holding international conference calls can keep you connected in between visits. Below are three creative ways to use Venezuela conference calls:

  1. Planning a Family Reunion — Your mom’s in charge of finding a venue for the reunion in Venezuela; your aunt is in charge of cooking; your brother wants to line up entertainment; your dad wants the men to spend at least some of the time fishing; and you want to keep everyone happy. Everyone has a job, but it’s not necessarily clear how everything will come together — especially because most everyone is living overseas. By hosting regular conference calls, you can all get together in a group call to iron out the details and ensure that everyone is on the same page. You can even record the call and review it at your leisure to make sure that everything is covered.
  1. Holding Virtual Memorial Services with Your Loved Ones in Venezuela — With extended family living abroad, bringing the entire family back home for a memorial service can be cost-prohibitive. While some immediate family members will make the trek, some extended family members won’t be able to do so for any number of financial or logistical reasons. Hold the memorial service as planned, but consider holding a second “virtual” memorial service using a Venezuela conference call for your overseas family members. With an international conference call, mourners from afar will have the opportunity to share their memories and reconnect with other family members. If you record the call, you could share their stories with future generations.
  1. Holding Important Family Meetings — As your parents age, they’ll need extra help. If one of them becomes injured or ill, or if tragedy strikes, you and your siblings will need to coordinate care quickly. All of this is hard enough when everyone lives nearby; it’s even harder when some are in Venezuela and others are overseas. Fortunately, you could use international conference calls to hold these important family meetings. Group calls are a great way to communicate what’s going on and what needs to happen as well as clarify roles and responsibilities. You can even invite health care providers to the Venezuela conference call to discuss your loved one’s prognosis and care needs.

These are just three, of many, ways you could use Venezuela conference calls to stay connected with your extended overseas family members. Can you think of any other uses for family conference calls?

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Details about how to host a Venezuela conference call

Chairing Kazakhstan Conference Calls

Shymkent Kazakhstan ObeliskWhether you’re a longtime resident of Kazakhstan or visiting the country, conference calling is a great way to communicate with people in other countries.

That said, it’s a bit more complicated to chair a Kazakhstan conference call with international participants than it is to host a domestic conference call. Here’s what you need to know about chairing international conference calls in Kazakhstan.

  1. Not all Kazakhstan conference calling services are created equally. When shopping for Kazakhstan conference calling services, you’ll likely find a variety of plan types including so-called unlimited conferencing services, bundled deals, and advertising-supported freebies. Some Kazakhstan conference calling services use VoIP networks where audio quality could be compromised. Our pay-as-you-go international conferencing plan is competitively priced, loaded with features, and PSTN-based for the best audio quality possible. There are no minimums or contracts, making it the ideal choice for anyone needing to chair conference calls in Kazakhstan.
  1. It’s best for international participants to be given local or toll free access to the Kazakhstan conference call. Few people are completely comfortable dialing international phone numbers. Remove the uncertainty by using a Kazakhstan conference calling service that has local and toll free access numbers for countries around the world. Instead of dialing a Kazakhstan phone number, your international participants will dial a local or toll free number to join your call.
  1. You may want to record the conference call for later. Whether you’re holding the conference call for business or for pleasure, recording the call for later is a good idea. Review the MP3 recording after the fact to make sure you understand what’s required of you, share it with your business colleagues who were unable to attend the call in person, or post it to your learning management system as a learning resource. The options are virtually unlimited — but only if you record your conference calls.
  1. Conference calling rates vary by country, access type, and even phone type. Remember that conference calling rates tend to vary based on the country your participants are in, your calling plan type (i.e., toll free or local access numbers), and even by the type of phone your participants use. Use our conference call calculator to get a better idea of your anticipated conference calling costs and plan accordingly. If you find that rates for a few countries are higher than you expected, consider using the moderator dial out feature to dial participants in those countries directly.

If you’re located in Kazakhstan and need to communicate with a group scattered around the world, Kazakhstan conference calls are a convenient, affordable way to facilitate group communications.

How are you using conference calls in Kazakhstan?

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Vietnam Conference Call Tips for Business

Once you’ve found a good general time for your conference calls, consider holding them weekly or monthly among key individuals.

Hanoi Vietnam conference callWhether you have relatives or business associates in Vietnam or plan on visiting Vietnam, conference calling is an often-overlooked communications method. Yet, it’s one of the easiest and most cost-effective ways to chat with your families, friends, and business associates. Use the tips below to get started.

  • Sign up for a Vietnam conference calling plan. We have pay-as-you-go plans and competitive per minute rates. Your participants in Vietnam can dial either toll free or local access numbers while those located in other countries will dial their own in-country access numbers.
  • Schedule your Vietnam conference calls at the best time for the group. This can get tricky, especially when large time zone differences are involved. It’s even trickier when some participants are on opposite sides of the international date line. Use a world time zone map to find the best time possible, ideally with no one having to set his or her alarm clocks for the middle of the night.
  • Communicate the benefits of holding a Vietnam conference call. Some of your family members will question why you want to use an international conference call when you could try a Google Hangout or use FaceTime. Point out that while they may have access to a webcam or Apple product, not everyone in your group does — but everyone has a phone and knows how to use it. Reiterate that Vietnam conferencing calling is an affordable way for a group to communicate, and the sound quality is crystal clear.
  • Record your Vietnam conference calls. With just a press of a button, you can record your Vietnam conference call and receive the recording as an MP3 file. If some of your contacts couldn’t join the call when it took place live, they can listen to the call after the fact. Depending on the nature of the conference call, you may want to use a third party transcription service to have the call transcribed. For family calls, you may want to save the recording for posterity. Imagine how much your children will treasure hearing their great-grandparents giving them advice years from now…
  • Hold regular Vietnam conference calls. One of the biggest benefits of having an affordable pay-as-you-go Vietnam conferencing service is that it’s so easy to use (and cheap). Once you’ve found a good general time for your conference calls, consider holding them weekly or monthly among key individuals. Everyone will become better informed as a result, and relationships will grow stronger despite huge geographic differences.

Are you using conference calls to stay in touch with family members or business associates in Vietnam?

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Jordan Conference Calls for Tourists and Business Collaboration

Jordan is one of the world’s leading destinations for medical tourism and has been a leader in this field since the mid-1970s.

Amman Jordan CityscapePlanning a trip to the country of Jordan? Plan on using Jordan conference calls, too.

Below are two examples of how having a Jordan conference calling service can help you plan a successful trip.

Using Jordan Conference Calls to Plan a Group Trip

Whether you’re holding a family reunion or a group trip with friends, the more people involved, the more you’ll need to collaborate. If some of your fellow travelers are in different countries, get a pay-as-you-go international conferencing plan.

That way, each individual could call a local access number in order to join your Jordan conference call. Your contacts in Jordan would dial a Jordan number, those in the US would dial a US number, those in Italy would dial an Italian number, and so on.

Are you going to Jordan for medical care? You can use Jordan conference calls to coordinate your care.

Coordinating Medical Tourism in Jordan with Conference Calls

Jordan is one of the world’s leading destinations for medical tourism and has been a leader in this field since the mid-1970s. Jordan actively markets its medical expertise to Europe, America, and former-Soviet states.

While traveling to another country for a medical procedure may seem costly, many patients have found that the lower costs of foreign healthcare offset the costs of travel — often dramatically so. However, a great deal of coordination is usually required when seeking medical care in Jordan. Conference calls are one tool that can help.

Several individuals, from your healthcare teams in both countries to a health tourism coordinator, may be involved in coordinating your procedure. Using group audio calls is a fantastic way for everyone involved to come together to discuss logistics, explain the process, and plan the best approach for your care.

For example, you may need to speak with representatives from the Jordan medical center as well as your own healthcare providers at the same time. Your loved ones at home may need to speak with your healthcare team or coordinate aftercare services after the procedure.

Using an international conference calling service allows your contacts in Jordan to dial a local or toll free number for Jordan to connect to the teleconference. Meanwhile, your local contacts would dial a domestic access number to connect to your conference calls.

You can also use your Jordan conference calling service to communicate with your loved ones while you’re in Jordan. For example, instead of calling everyone individually after the surgery to tell them that you are recovering, you could hold a post-operative conference call in Jordan from your hospital room or later when you’re back at your hotel.

Your contacts back home will dial a local or toll free number, thus avoiding a costly international long distance call. Since you’ll be hosting the call in Jordan, you’d dial a local access number to join the conference call supplied by AIT.

Alternately, you could use the dial-out feature to dial each of your loved ones directly at a slightly lower per minute rate.

Have you ever hosted a Jordan conference call?

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Business Planning and Collaboration in Japan with Conference Calls

While many would likely buy your next ebook, there are some who would be interested in getting personalized attention via a group coaching call.

Japan Conference CallIf you do business in, or with partners in, Japan, conference calls are an affordable way to communicate.

Using an international conference calling service that supports Japan and the countries your other participants are located in is highly recommended as it will eliminate barriers and facilitate group collaboration.

Why Hold Japanese Conference Calls Instead of Group Web Chats and Other Forms of Electronic Communication?

Group audio calls are efficient. Oftentimes, several people will need to voice their concerns or provide status updates. A group audio call is an ideal way for everyone to have their say and for everyone to hear the same message.

Group emails, discussion boards, and other text-based messaging systems have their place, too, but they can also lead to misunderstandings — especially when communicating with partners from different cultures. With a Japan conference call, participants can ask for clarification as well as glean context from the speaker’s tone of voice.

Business Use Cases for Japanese Conference Calling

Japan is a major international trading partner with robust import and export relationships with businesses from around the world. If you are exploring the Japanese market, holding conference calls with local authorities, distributors, media, and other partners would be an efficient use of your time. With an international conference calling service, you could also patch in colleagues and partners located in other parts of the world.

Similarly, if you will be importing goods and raw materials from Japan, conference calling can be used to negotiate contracts, coordinate orders, troubleshoot issues, and plan the next phase of production.

It’s not unusual for a business to send employees to Japan on business. While these employees will certainly remain in touch with their colleagues back at home via various means, they may need to collaborate with team members scattered across multiple countries.

For example, if you have employees overseeing IT installations in Japan, Malaysia, Singapore, Hong Kong, Canada, and Ireland and need to troubleshoot a newly discovered security issue with each of these team members, an international conference call would be the ideal way to share information, brainstorm ideas, and come up with an action plan.

Another way business professionals take advantage of Japan conference calls is by holding tele-seminars or coaching calls using group audio calls. For example, let’s say you’re a professional development coach with a large following of Japanese business people. While many would likely buy your next ebook, there are some who would be interested in getting personalized attention via a group coaching call.

With a Japan conference call, your followers would dial a Japanese phone number, either local or toll free, to join the call. Meanwhile, you could be anywhere in the world. There’s no need to fly to Japan, and you could record your calls and repackage them as a training course.

These are just a few of the many ways businesses use Japan conference calling. How do you use conference calls in your business?

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International Conferencing and Communication Tools for African Startups

It’s an exciting time to be an African entrepreneur. Extend your reach with international conference calling, mobile international conferencing solutions, and international virtual numbers

Africa is a hotbed for entrepreneurs right now. Last year, Tony Elumelu, an economist, philanthropist, and advocate for entrepreneurship, declared 2015 the year of the African entrepreneur. In a recent commencement address, Elumelu said, “All they need is a business idea and the commitment to succeed.” That’s the simplified version, but the climate is ripe throughout Africa for startups and entrepreneurs to succeed.

While ideas and commitment are essential ingredients, mobile technology has played a prominent role in facilitating entrepreneurship in Africa — and it will continue to do so now and in the future. Below are some of the most important international conferencing and communication tools for African entrepreneurs and startups:

International Conference Calls

Africa is a complex continent with 54 member states of the United Nations from Algeria to Zimbabwe. While many African entrepreneurs may start local businesses, others may interact with customers, business partners, mentors, and suppliers throughout the continent — or around the world for that matter. International conference calls in Africa allow participants to connect to a group phone call by dialing either a local or toll free number specific to the country that they are in.

For example, an African entrepreneur in Ghana could host an international conference call with participants located in Nigeria, Guinea, and Liberia. Instead of requiring each to dial a Ghana phone number, the entrepreneur would issue local or toll free phone numbers for Nigeria, Guinea, and Liberia — making it easy and affordable for all participants to call. If that same international conference call has participants located in the United States, Spain, China, and elsewhere around the globe, the host of the call could issue additional local or toll free numbers specific to those countries.

Mobile International Conferencing

As important and convenient as international conference calls are to African entrepreneurs, mobile international conferencing tools are even more important.

Last year, according to StatCounter, mobile Internet usage soared by 67 percent around the world with mobile usage having overtaken desktop usage Saudi Arabia and South Africa. Mobile Internet usage in Africa is certainly helping to fuel entrepreneurship throughout the continent.

For entrepreneurs hosting conference calls, it’s more likely than not that their go-to device is a smartphone rather than a desktop. Thus, international conferencing services catering to this market need to make it easy to schedule, coordinate, and manage international conference calls via mobile apps and mobile-friendly sites.

International Virtual Numbers

Finally, African entrepreneurs can benefit from international virtual phone numbers. While an entrepreneur may be physically operating from Ghana, for instance, he or she could also set up local phone numbers in other countries throughout Africa. Callers from Nigeria would dial a Nigerian phone number, but the call would be forwarded to the Ghana business.

International virtual numbers can be used for convenience — to make it easier for international callers to reach your business — or to create a local presence in locations outside the country.

It’s an exciting time to be an African entrepreneur. Extend your reach with international conference calling, mobile international conferencing solutions, and international virtual numbers — each of which can save you money as well as give you access to superior telecommunications networks than may be available to you locally.

How have you been using international conferencing or virtual phone numbers in Africa?

Share your ideas in the comments section below.

View details

Global Virtual Numbers

Global Conferencing

Sources:

http://allafrica.com/stories/201505121744.html

http://answersafrica.com/how-many-countries-are-in-africa.html

http://gs.statcounter.com/press/mobile-internet-usage-soars-by-67-perc

Expanded International Conference Call Plan

Connect with anyone in any country uitilizing a group international conference call.

Can a participant join your conference call from their country?  

If you host a diverse conference call with guests in remote countries, network access numbers might not exist.  But this shouldn’t stop your call.

Expanded Global Conference Calls

The Expanded Plan includes in-country toll-free access in over 100 countries plus local access numbers in 50 worldwide cities.

In addition to convenient dial-in access methods enabling an attendee to login with either a local or toll-free number from inside their country, the Expanded Plan also gives the chairperson dial-out capability.

How does the dial-out option help you add inaccessible attendees to your call?

In a nutshell, the dial-out feature enables the leader to call out to any phone number globally without disturbing the meeting in progress.  This means the leader of the call can add a participant on demand in any country.

The attendee simply answers the inbound call to their phone and is immediately added to the call.

For instance, recently a customer based in New York had a project in progress in Ghana.  There is simply no easy way for the Ghana attendees to access the call.  So, the chairperson uses the Expanded Plan with the easy dial-out feature to add the Ghana guests to their weekly calls.  The other attendees located in the US and Kenya access the call using the supplied toll-free numbers.

In addition to the dial-out feature, the Expanded Plan also offers a free App that enables connecting to the conference room using any web enabled device such as iPhone, Android, Blackberry or a PC and MAC desktop.  The Connect App makes dialing in using traditional toll-free or local numbers unnecessary as long as the attendee has a WiFi connection.

Be careful with the company you choose

Some companies offer local international access numbers that you can give out to your global call participants but they may not work.

Bad, non working access numbers are obviously something you want to avoid especially on an important business conference call with a potential client, existing customer or with a regular team meeting call.  Some of the problematic services with non-working overseas access numbers are touted as cost free.  The saying is still true, you get what you pay for.

The Expanded Plan is an all inclusive, high powered, intercontinental business collaboration tool with global access numbers guaranteed to be operational 24/7.

In addition to the many methods of accessing your call, the chairperson can always reach a 24 hour U.S. based operator who will connect anyone, or fix anything required.

Learn more about the Expanded Plan here

 

 

 

 

 

Calls that connect you globally

The combination of technology, low costs, ease of use, and quality has contributed to doing business internationally a reality.

Calls that connect you globallyBusinesses are connected like never before thanks to communications innovations such as  global conference calling and virtual phone number technology. Not only is this real and happening, costs are remarkably low.

Now, people can communicate with others around the world while keeping travel to a minimum and without huge phone bills by using global conference calls and virtual numbers for quickly creating a presence in another country.

Best of all, line quality has kept up with the technologies. The combination of technology, low costs, ease of use, and quality has contributed to doing business internationally a reality. While email and traditional long distance phone calls have their place with international collaboration, virtual numbers and group overseas calls have become essential.

Rather than connecting two individuals from opposite ends of the earth, a global conference call brings together an entire international dispersed team. Global Conference calls allow for cost-effective group communications and interactions. Because everyone can speak to one another and hear and understand voice inflection and tone, communication is far more effective than exchanging group email messages.

Overseas Call forwarding is an amazing way to set up shop in the communities that you want to serve, either locally or internationally, without having to go through the hassles and the expense of setting up a physical location.

View details about global conferencing here

and international virtual numbers here

Canada conference calling is more affordable than you may realize

If the call is toll free, the attendees won’t incur any local phone company long distance fees.

Global Business Canada

How to make a Conference from Canada?

Hosting a conference call from Canada isn’t overly complicated, especially if you go with a telecommunications provider that specializes in providing Canadians with robust, yet affordable, toll free conference calling services.

Toll Free Conference Call Rate, If you are conducting a conference call with people who are in other parts of the country you may want to consider a toll free rate. You will usually pay a small extra fee of a couple cents (per minute) to allow people to call in on a toll free number.  For instance, rates for a Canada and US joint conference call are as follows:

Canada or US Conference Call Rates

  2.9¢ minute – Canada Local Access
  3.9¢ minute – Canada Toll Free
 
  1.7¢ minute – U.S. Local Access
  2.9¢ minute – U.S. Toll Free

You may want to use Canada conference call services for personal reasons. Before you look for a service provider, take note of your requirements first. Find out how often you need to perform conference calling, how many people will usually participate, how long will your average calls be and how you want to control the progress of conference calls.

If you’re a participant in a conference call from Canada, your involvement in the call is relatively simple. Depending on how the call is set up, you’ll either be assigned a toll free or non-toll free Canadian phone number that you’ll dial as well an access code.

Simply dial in a minute or two before the teleconference’s scheduled time and participate in the discussion. If the call is toll free, the attendees won’t incur any phone company long distance fees.

Collaborate from Canada with audio conference call meetings

Have conference call participants in other countries?

Get global international conferencing access with the Expanded Plan

How to Host International Conference Calls

In addition to the normal method of accessing a conference via a phone, one very convenient free optional feature customers enjoy is to use a Connect App. Essentially this is another option to access a conference call using a web enabled device.

How to Host International Conference CallsTasked with hosting an international conference call? It’s not as easy to host international conference calls as it is to do so domestically for several reasons. First, you have time zone and language differences to contend with. Second, different countries have different dialing conventions and international calling costs. And third,  if you’re trying to do it with your office conference phone, it may not be able to handle a large volume of conference call participants.

Here’s how to host international conference calls with ease:

In addition to the normal method of accessing a conference via a phone, one very convenient free optional feature customers enjoy is to use the Connect App.  Essentially this is another option to access a conference call using a web enabled device.

The Connect App work from smartphones and PC’s or Mac desktops.

Connect tools let users quickly schedule, start/join and manage their audio conferences and Web Meetings.

These tools provide an option to have the bridge call the user instead of having to dial an access number, enter a passcode or chairperson PIN, saving time joining a call and avoiding incorrectly entered numbers for the Toll Free, access code or PIN.

These Connect tools also provide the same functionality to participants when the meeting is scheduled using the free Calendar Tool.   If you are also using Web Meeting, meetings can easily be started or joined from the same invitation/link.

1. Use a world time zone map or calculator to determine the best time for the majority of your call’s participants. It’s not always possible for all participants to attend your live call during local business hours. However, you may be able to find a time that works well for most attendees.

2. Choose a conference call service provider that specializes in helping businesses host international conference calls. Ideally, the provider you choose will support all of the countries involved as well as offer affordable rates. Keep in mind that some countries have higher international calling costs than others. To contain these costs, consider using the service provider’s “dial out” feature. By dialing participants directly, you will get a much lower per minute rate. Dial out can usually be pre-programmed so that those calls will be placed automatically by the conference calling system.

3. Choose local or toll free numbers for your participants’ countries. One of the biggest challenges you will encounter when you host international conference calls involves providing access to the conference room. This is because each county has its own unique calling conventions. A toll free number in the United States, for example, doesn’t work in Italy. The trick is to provide callers with either local or toll free numbers that work in their respective countries. These numbers will then connect to the global conference call.

4. Record the call. When you host international conference calls, there’s usually an option to record the call. By all means, do so. You never know when you might want to listen to it again or share it with others. For example, you may want to use the recording for training purposes or have the call transcribed and translated. Participants who were unable to attend the call in real time could listen to the call after the fact. Recordings are also helpful for those who speak a different language as a first language. By providing a recording of the call, they can go back and listen to sections that they had a hard time keeping up with originally.

When you host international conference calls, many challenges can be overcome by choosing a global conference call service provider that specializes in overseas teleconferencing. Choose wisely and your international conference calls are sure to be successful.

Learn more about hosting international conference calls here

View details about Conference Calling here

How to Edit Audio from an Overseas Conference Call

If you used an agenda to conduct your overseas conference call, use it to help you decide which agenda item discussions are worth sharing and which ones need to be held in the strictest confidence.

edit audio recording

So, you’ve held an overseas conference call and made an MP3 recording of it, now what?

You could simply upload it to your intranet and share it with participants and employees. If your overseas conference call was relatively short, that may be the way to go.

Audio recording

If it went on for several hours, you may want to edit the audio recording. After all, few people will be willing to sit through several hours of audio content no matter how compelling the content may be.

Here’s what you need to know about editing an MP3 recording.

Plan Your Edits

Start by planning your edits. If you used an agenda to conduct your overseas conference call, use it to help you decide which agenda item discussions are worth sharing and which ones need to be held in the strictest confidence.

With the agenda in front of you, listen to the recording of your overseas conference call and jot down the start and stop times of each agenda item in hours, minutes, and seconds.

What you are doing right now is called a “paper edit.” Getting organized on paper will save you a great deal of time and frustration once you being editing the audio.

While you’re at it, decide if you will make one long edited audio file or break it up into individual audio files. Let’s say you conducted a two hour overseas conference call with the following components:

  • A motivational component
  • An analysis of consumer behaviors in Brazil
  • An analysis of consumer behaviors in Canada
  • An analysis of consumer behaviors in Switzerland
  • Guidelines for using social media
  • Questions and answers about the company’s upcoming expansion into South America

In this example, it may make sense to create individual recordings for each topic and allow your team to choose the most relevant ones to their job roles and regional interests. By splitting the contents of your overseas conference call into individual recordings, the information will be much easier to digest and potentially repurpose.

For example, once split up, you could later send a link to your social media guidelines recording to new hires or team members who will be responsible for using social media. Instead of having to listen to a motivational speech and several analyses of consumer behaviors, your team members can quickly hear what you need them to hear.

Determine How to Distribute the Edited Recordings

Next, figure out how you will be distributing the edited recordings of your overseas conference call as this may dictate the final format (and thus, the editing tool you may need to use). Options include:

  • Uploading your recordings to your intranet, website, a file sharing service such as Dropbox, a podcasting service, or your corporate repository
  • Sending recordings via email
  • Burning the recording to CD

Choose an Audio Editing Tool

Finally, you’ve completed the paper edit, decided on creating either a single edited recording or a series of shorter ones, and know exactly how you will distribute the finished recordings.

Now it’s time to start editing, but first, you’ll need an audio editing tool. A number of audio editing tools are readily available, many of which are free. Below are a few recommendations:

  • Audacity – Free, open source, and wildly popular, Audacity can import and export many audio formats including MP3, WAV, OGG, and AIFF. It’s loaded with features and is compatible with most operating systems.
  • TuneKitten Audio Editor – This Javascript-based app is very basic and designed primarily for cutting audio.
  • MP3 Cutter – With minimal features, creating short audio files from larger files is a simple matter of importing your MP3 recording, choosing the start and end positions, and clicking the “save” button.

Editing an overseas conference call can help ensure that the rest of your team actually hears your message. With a little planning and an audio cutter, you can create and distribute short snippets of your overseas conference calls.

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Repurposing Your International Conference Calls

You never know when a valuable discussion will arise on international conference calls. Be prepared by recording them.

Holding international conference calls is a fantastic way to interact with participants around the globe in real time. Not only can you connect using a group audio conference, you can also get more mileage out of your calls by repurposing them.Repurposing Your International Conference Calls

Ideas for repurposing group audio conference calls include:

• Distributing a full or partial recording to participants – Depending on the nature of the call, you might even charge for access to the recordings.

• Use audio clips in PowerPoint presentations – Did an important discussion take place that’s relevant to your next presentation? A short excerpt of that discussion could be a powerful soundtrack to your slides.

• Use audio clips in blog posts or podcasts – Your subscribers may enjoy a taste of the audio conference either in blog or podcast form. Use short excerpts as a teaser to download the full MP3 recording.

• Create an article around a discussion – Whether you interviewed an industry leader or discussed the pros and cons of adopting a new technology, you may have fodder for an in-depth article. Instead of starting completely from scratch, get out the transcript and build an article around the most engaging part of the discussion.

• Extract audio or text-based testimonials – If your international conference calls involve product feedback or training, participants may have some wonderful things to say about your products and services. The recording could be filled with potential testimonials. Extract a few choice testimonials, contact the original speakers, and ask if they’d mind if you used their comments as a testimonial on your website or marketing materials. Many will be more than willing to allow you to do so, and they’ll be relieved that they don’t have to do anything to make it happen.

Below are a few ways to get the most out of your international conference calls.

1. Record your international conference calls. Most international conference call service providers include an audio recording feature. Make sure to announce to the group that the call is being recorded. You may need to obtain permission from other speakers to reuse their talks. For example, if you intend to create an audio CD of a tele-seminar and you’ve invited a prominent industry leader to deliver the keynote, make sure that your intentions are clear and that you have the speaker’s permission to use the recording in any manner you see fit.

2. Have the recording transcribed into text. While editing an MP3 recording and packaging it as an informational product is easy enough, you may also want to have the discussion transcribed into text. Transcriptions add value to those who prefer to read and skim through content instead of listening to a lengthy discussion. Some people will listen but later refer to your transcript as a refresher. In addition, once you have the transcript, you have the building blocks in place for other text-based pieces. For example, with a little editing, sections of your international conference calls could become blog posts, special reports, or even eBook chapters.

3. Determine what can be shared and with whom. Obviously, if the call is intended for internal company use only or contains confidential information, you shouldn’t make it available to the general public. On the other hand, if you use international conference calls to educate, inform, or train customers and business prospects, then it may make sense to repurpose some of that content with other customers and business prospects. Use both the MP3 recording and the transcript to highlight key areas of the call that you may want to use later. Write down the location of the desired audio in hours, minutes, and seconds so that you can easily find it later.

4. Start reusing the content of your international conference calls. Once you’ve decided what to share and with whom, it’s time to start sharing (again, assuming you have permission and the use is appropriate).

You never know when a valuable discussion will arise on international conference calls. Be prepared by recording them.

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Using TextExpander with Team International Conference Calls

For example, you could create a participant or team list containing the names, phone numbers, countries, and time zones of each international team member.

Using TextExpander with Team International Conference CallsHolding team international conference calls on a regular basis is a great way to help your team succeed. However, there’s a lot of repetitive data entry involved. TextExpander is a nifty tool that you can use to make planning and conducting your team international conference calls that much easier.

What is TextExpander?

TextExpander is a utility for Macintosh computers, iPads, and iPhones (similar utilities are available for Windows) that allows you to create “snippets” of text and associate them with shortcuts.

For example, you could create a snippet containing your name, title, company name, phone number, email address, and social media profile links. Instead of typing this information manually, simply type the shortcut (such as %contact) and let TextExpander fill the information in for you.

Using TextExpander to plan your team international conference calls can save you a lot of time and ensure that you do not miss anything. Use the tips below to get started using TextExpander with team international conference calls. The more comfortable you become using it, the more uses you’ll find!

Using TextExpander to Plan Your Calls

Start by creating a snippet to store pertinent details about your team international conference calls. For example, you could create a participant or team list containing the names, phone numbers, countries, and time zones of each international team member. Use an easy to use shortcut such as %team. When planning your next call, simply type in %team and your entire list of participants will be listed.

Creating an Agenda for Your Team International Conference Calls

Each team international conference call should have its own unique agenda. However, a consistent format and a fill-in-the-blanks template can certainly help. Create a text snippet as a blank template for your team international conference calls’ agendas.

Depending on how comfortable you are using TextExpander, you can even include snippets within snippets. For example, you could include your team list (%team) within the agenda snippet as well as use today’s date as the agenda creation date.

If you’re an advanced TextExpander user, consider using “fill-in” fields to create a basic form that prompts you to enter your agenda items.

For example, you could create a snippet containing the following code:

Conference Call Date: %filltext:name=Conference Call Date% Time: %filltext:name=Conference Call Time%

AGENDA
%filltext:name=Item 1:default=Start Time% – ITEM 1: Speaker: %fillpopup:name=Speaker:Bob:Sandra:default=Allison:Ravi:Yvonne% %fillarea:name=Item 1%

%filltext:name=ITEM 2:default=Start Time% – ITEM 2: %fillpopup:name=Speaker:Bob:Sandra:default=Allison:Ravi:Yvonne% %fillarea:name=Item 2:default=Item 2%

…to produce a fill-in-the-blank box like this:

text expander

(Don’t worry, TextExpander contains easy-to-use tools to create the code.)

After filling in the blanks, your text might look something like this:

Conference Call Date: August 4, 2014
Time: 10:00 AM GMT

AGENDA

10:00 AM – ITEM 1:
Speaker: Allison
Introductory remarks. Discuss the upcoming back-to-school season.

10:05 – ITEM 2:
Speaker: Ravi
Discuss Brazilian strategy and the status of the social media marketing campaign.

Once set up, you’ll have an easily accessible template to reuse over and over.

Creating Snippets for Your International Conference Call Service

With each team international conference call, you’ll need to inform your team of the call’s details. TextExpander can come to the rescue once again. Create a snippet containing basic conference call details such as: international conference call access number, PIN code, and any other stock instructions for participating in the call.

Another idea is to create another snippet containing the various international access phone numbers by country. When you need to inform your international participants of the appropriate access number, this information will be just a shortcut away.

Again, if you’re an advanced user, consider using fill-in fields where you have all the basics in place and then fill in the upcoming call’s unique details using a form. This is a great way to quickly fire off an email containing all of the pertinent details.

Creating Meeting Notes for Your Team International Conference Calls

During the call, you’ll want to take notes. Create a meeting notes snippet and be ready at a moment’s notice to start jotting down action items, questions, and more.

Using TextExpander to plan your team’s international collaboration by phone is an efficient way to write agendas, invite team members to team international conference calls, and take notes during the call.

aitelephone.com is not affiliated in any way with TextExpanded software and mentions it only as a possible assist to customers.

Team international conference calls

Making the Most of Team International Conference Calls

Should a crisis arise or a team member need immediate feedback from other members, it’s easy to initiate an overseas conference call.

Team Conference Phone MeetingIs your team scattered across the globe? While online communications tools allow for global collaboration, they are no substitute for team international conference calls.

After all, the ability to hear voice tone, inflection, and other verbal cues is lost in email, message threads, and social media. Not only that, team international conference calls take place in real time which allows your team to interact quickly and efficientlyPredictably reliable international connections and audio quality.

At the same time, team international conference calls can be difficult to coordinate due to time zone differences. Depending on the number of participants and the countries involved, costs can also become a concern. Thus, you’ll want to make the most of team international conference calls. Use the tips below to plan an efficient group conference call.

1 Use a pay-as-you-go, no-contract international conference call service with low per minute rates for the countries involved. Pay-as-you-go plans are ideal for teams that may use the service irregularly.

With a pay-as-you-go plan, there are no monthly fees or minimum usage requirements. If you do not use the service one month, you don’t pay for it. If you have a busy month with multiple team international conference calls, you simply pay for the number of minutes per participant used. When the project ends and the team breaks up, you can stop using the international conference call service without incurring an early termination penalty.

2 Allow team members to host international conference calls on the fly. With a reservation-less scheduling system, your team can hold team international conference calls as needed. Should a crisis arise or a team member need immediate feedback from other members, it’s easy to initiate an overseas conference call.

3 Allow team members to take turns being the moderator of team international conference calls. By rotating duties, each team member has the opportunity to determine the best time for the call, schedule the call, create the agenda, lead the call, moderate questions and answers, and follow up with recordings and notes.

With shared duties, no single team member becomes overburdened with teleconferencing responsibilities. At the same time, each team member learns what’s involved and will be more likely to become a better participant as a result.

4 Encourage team members to follow a similar format for each group conference call. Using a standard format breeds familiarity and makes planning easier. Create a basic template for your calls’ agendas. Your team moderator will simply need to fill in the blanks and distribute the agenda and call details to participants prior to the call.

5 Encourage team members to stick to a strict time limit. Not only will this keep your team international conference calls within budget, it will also keep each call on track. Once the call begins, the moderator will be responsible for ensuring that each agenda item is covered within its allotted time.

6 Suggest the use of MP3 recordings. Recording each team international conference call is a simple matter of clicking a button. Doing so ensures that team members can go back and listen to the call later or share the call with business partners, new team members, or members who were unable to attend the call live.

Help your team communicate in real time with team international conference calls. With a pay-as-you-go global conference calling plan and the tips listed above, your team can make the most of their time together in a group audio conference.

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International Collaboration by Phone

For example, Americans would dial a toll-free number for USA while Australians and Chinese callers would dial Australian and Chinese toll free phone numbers.

International Collaboration by PhoneIf you have a team scattered around the world, international collaboration by phone is essential to your team’s success.

Though newer technologies such as email and online collaboration tools have emerged, they haven’t completely replaced international collaboration by phone — nor should they. In fact, these technologies can work together.

For example, email and online file sharing tools are fantastic for sharing files or quickly leaving a message despite time zone differences. They’re less attractive, however, for brainstorming, discussing complex topics, and communicating important missives.

In addition, email discussions can take days, if not weeks, to move forward. When real-time dialogues need to occur, international collaboration by phone is the way to go.

Benefits of International Collaboration by Phone

International collaboration by phone allows team members to discuss projects, brainstorm ideas, clarify instructions, and much more in real time. With a phone call, misunderstandings can be avoided.

For example, verbal cues, such as voice inflection or tone, are absent in email and online discussion boards yet readily available in phone conversations. At the same time, international collaboration by phone is incredibly efficient. The conversation takes place, questions are answered, tasks assigned, and the next meeting scheduled.

Considerations When Collaborating Internationally

First, you’ll need a means for international team members to connect on the phone. We recommend using an international conference call service. With such a service, you can issue country-specific local or toll free phone numbers for participants to dial into the conference room.

For example, Americans would dial a toll-free number for USA while Australians and Chinese callers would dial Australian and Chinese toll free phone numbers. All would be connected to the same conference room regardless of the number they dialed to get in.

Next, you’ll want to schedule a convenient time for international collaboration by phone. This isn’t always possible when participants live around the globe. However, if your team regularly collaborates by phone, you can rotate conference call times and let each team member serve as the “host.”

Call quality is another major consideration. Interference, dropouts, static, tinny sound quality, and delays are unacceptable. Look for an international conference call service that uses a global PSTN network for the best sound quality possible.

Another consideration involves international conference calling costs. International collaboration by phone is a cost-effective choice, but it does incur costs. You can contain these costs by choosing a pay-as-you conference calling plan with no minimum usage requirements or monthly fees.

Another way to contain costs is to use the service’s moderator dial out feature to dial participants directly. This is especially useful when some participants live in countries with high international calling rates. By using the dial out feature, the call will be billed at the much lower dial out rate.

Your team should know when it makes the most sense to use each international collaboration tool available. Consider issuing guidelines describing which collaboration tool to use under which circumstances.

International collaboration by phone is a straightforward and affordable choice for real-time communications. A number of cost-effective international conference calling plans are available including pay-as-you-go plans with no monthly fees, long term contracts, or minimum usage requirements.

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Best Rates for International Conference Calls regardless of Attendee Location

Using the dial-out feature also can reduce the cost of your call, you’ll also have fewer absentees and be able to call participants on demand without waiting for them to dial-in.

Best Rates for International Conference CallsWant to reduce the cost of your international conference calls? If your international conference call service provider charges you per participant per minute, the best way to reduce your costs is to use the lower dial-out rates.

Why use the dial-out feature on a Global Conference Call?

There are two basic ways to connect international participants to a global conference call:

Let the participants dial in or use the leader dial out feature. International conference call services that support dial-out tend to charge lower per minute rates for dial-out calls than for toll-free inbound calls from international countries.

For example, if a caller dials in from a high cost country with rates of 50 cents per minute, a ten minute call for that participant would cost $5.00. However, if rates for dial out were just 10 cents per minute, that same call would cost just 50 cents. The savings could be dramatic, especially if you have multiple callers from high cost countries.

The same is true of callers using mobile phones in some countries. Rates for mobile access could be significantly higher than expected. In many countries, mobile phones are more widely used than landlines as well.

Pay attention to the various per minute and mobile rates listed for the countries your participants will be calling from and consider using the free dial-out option. This simple step could reduce the cost of your global conference call dramatically.

In addition, some countries do not have toll free access numbers. If this is the case, your participants will either have to dial an international phone number to reach the teleconference — and they will be stuck with the international long distance charges associated with doing so. Using the dial-out feature solves this problem. The system enables the chairperson to dial their international phone number through the conferencing bridge.

Moderator Dial-Out

If you have a single participant in a high cost country, you could use the moderator dial-out feature to call that person directly at the time of the call or add a participant at any time during the call.

Using the dial-out feature also can reduce the cost of your call, you’ll also have fewer absentees and be able to call participants on demand without waiting for them to dial-in.

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Conducting Your First International Group Audio Conference

With an international teleconference, it’s often difficult to schedule a time accommodates everyone due to time zone differences.

Holding a group audio conference is a fantastic way to communicate with a geographically diverse team or group.

Group International Audio ConferenceNot only are group conference calls less expensive than meeting in person, they are much more convenient for everyone involved. If participants are located around the globe, you’ll appreciate the savings and convenience. However, holding international conference calls is a little different than holding domestic ones. Here’s what you need to know to make your first international group audio conference a success.

1. Start with an international conference call service provider. Since you’ll have participants calling from around the world, each will need a convenient method of reaching the conference. As you know, each country has its own dialing conventions. You want each participant to feel comfortable dialing your group audio conference. Working with a service provider who specializes in group international conferencing gives you access to local and toll free numbers for each of the countries involved.

2. Take advantage of “dial out” rates for high cost countries. Rates vary by country with some countries being dramatically more expensive per minute than others. For those with high costs, use the service provider’s “dial out” service to dial participants in those countries directly. You will almost always get a substantially lower rate per minute when you do this. In addition, you can preprogram these numbers so that the system automatically dials participants at the appointed time.

3. Familiarize yourself with moderator controls before the call. Invariably, someone on the call will leave his or her microphone unmuted, subjecting the entire group to distracting background noise. Fortunately, you can mute callers. Make sure you know how before the call begins.

4. Have an agenda. A group conference call is a cost effective alternative to other types of conferences. However, you will still be paying on a per minute, per participant basis in most cases. In order to ensure an efficient meeting, map out an agenda in advance and stick to it. Not only will this help you stick to your budget, your participants will appreciate a well-organized group conference call that respects their time.

5. Record your group audio conference call. With an international teleconference, it’s often difficult to schedule a time accommodates everyone due to time zone differences. However, if you record your call, you can later distribute the recording to those who were unable to attend in person.

Holding a group audio conference is relatively easy to set up and execute — if you choose the right international conference call service. Look for a provider that supports the countries involved, offers the best audio quality, and offers user-friendly calling features such as MP3 recording and automated dial out.

aitelephone.com does all of the above and more. With low calling rates, toll free support for over 100 countries, 24/7 operator assistance, and no contract, term requirement, or monthly fees, your next group audio conference is sure to be a resounding success!

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Global Conference Call Checklist

Planning a global conference call? Whether you’re hosting international conference calls with over 100 participants or just a handful, planning your call is the key to success. Use this global conference call checklist to ensure that nothing is left to chance.

           Determine the goal of the global conference call. A successful conference call is a focused conference call. Long before you schedule the conference, you should know exactly what you want to achieve. This will drive everything from who you invite to what’s on the agenda.

           Choose a reliable, high quality global conference call service provider. Next, you’ll need a means of conducting the teleconference. While you may have a conference room and a reasonably equipped phone system, global conference calls are tricky to pull off without a dedicated service. For starters, your phone system may be able to handle just a few callers at once.  Hence, many international companies choose to ‘outsource’ their global conferencing needs to a third party service that specializes in overseas conference calls.

In addition, international calling costs could deter some participants from calling in. With a global conference call service provider, participants can dial local or toll free phone numbers to reach the conference room. Make sure to choose a global conference call provider that offers the highest quality connections such as PSTN network connections rather than VoIP.

           Get familiar with the conference calling tools available to you. As the moderator of the call, you will be responsible for the behind-the-scenes technical details. For example, you may notice that there’s a lot of background noise coming from one participant’s phone line during the call. By familiarizing yourself with the tools in advance, you’ll know how to mute that caller’s line with minimal disruption to the conference.

           Create your participant list. Create a detailed list of the global conference call’s participants. Include name, position/department, phone number, and country. Evaluate this list against your goal for the call to make sure that you are inviting the right people.

           Evaluate possible times for your global conference call. Again, look at your list of participants. Which countries are involved? Which time zones have the most participants? Which times would be convenient for the majority of the group?

           Decide whether to provide local or toll free access. The goal of your call as well as its audience will play a role in whether to provide toll free access. For example, if the call is a sales presentation to international customers and prospects, then toll free access is a must.

On the other hand, if participants are from your branch offices, a local number may be just fine. Your global conference call service provider will provide you with the appropriate access numbers for participants around the globe. Make sure to choose a service provider that supports the countries involved.

           Decide whether you want to record the call. Most conference calling services include a way to record the overseas conference call. You can record the call for your own purposes or make the recording available to others after the fact. For example, if the conference call is a training call, future trainees can listen to the original call in the future.

           Identify participants who live in countries with the highest calling rates. Rates vary from country to country, with some countries being dramatically more expensive than others. If you have some participants in these high-cost countries, consider dialing them directly using the global conference call service’s dial out feature which usually has much lower costs. You may even be able to preprogram numbers and dial times.

           Create an agenda for the global conference call. Next, review your goals for the call and create a timed agenda. If others will be presenting, communicate with them and let them know how much time they’ve been allotted and the topic you’d like them to address.

           Recruit a co-moderator. It’s helpful to have a co-moderator during the global conference call. Your co-moderator can take notes, keep track of time, and help participants who may be having technical difficulties.

           Invite attendees. Next, it’s time to invite your participants. Your invitation should include all of the pertinent details such as the time and date of the call (expressed in local time), access numbers and PIN codes, goal of the call, agenda, and who to contact should they have any trouble (your co-moderator or the global conference call service provider’s 24/7 operator).

           Conduct the call. Finally, it’s time to conduct the global conference call. Having already done all of the above, you should be well prepared and ready for a successful teleconference.

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